PRINCE2F People: organizations, teams, and leadership Practice Question
In a PRINCE2 project, the project board is concerned that the project manager is not effectively communicating with key stakeholders. The project manager recently presented a detailed risk report to the board, but several board members were unaware of the critical risks identified. Which communication management activity should the project manager have performed to ensure the board was properly informed?
⚠ Common exam trap
A common mix-up: candidates confuse operational reporting tasks (like updating the risk register or preparing a highlight report) with the strategic management activity of agreeing on the communication management strategy, which is the foundational step to ensure stakeholders receive the right information in the right way.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Agreed on the communication management strategy with the board
The PRINCE2 communication management strategy defines how, when, and to whom information should be communicated. The project manager should have agreed on this strategy with the board upfront, ensuring that critical risks are reported in a format and frequency that meets the board's needs. Without this agreement, the board was not properly informed despite the detailed risk report being presented.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Included the critical risks in the project plan
Why it's wrong here
The project plan outlines timelines and costs, not risk communication.
- ✗
Prepared a highlight report instead of a detailed risk report
Why it's wrong here
Highlight reports are periodic summaries, not tailored for specific critical risks.
- ✗
Updated the risk register and sent it to the board
Why it's wrong here
The risk register is a log, not a communication tool; board members need tailored reporting.
- ✓
Agreed on the communication management strategy with the board
Why this is correct
The strategy defines how and when to communicate risks to each stakeholder.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.