PRINCE2F People: organizations, teams, and leadership Practice Question
The Project Board has not met for several months. According to PRINCE2, when should the Project Board meet?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
At stage boundaries and when an Exception Report is raised
PRINCE2 recommends that Project Boards meet at the end of each management stage (Stage Boundary) and when an Exception Report is raised. They should not meet on a fixed monthly basis; meetings are exception-driven.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Weekly
Why it's wrong here
PRINCE2 does not mandate weekly Project Board meetings; the frequency is set by project needs and tolerance levels. Weekly would be correct for a high-risk, fast-moving project needing frequent direction, but as a fixed rule it misstates the standard, which ties meetings to decision points.
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Monthly
Why it's wrong here
PRINCE2 sets no fixed monthly cadence; the Project Board meets at decision points such as end stage assessments and exception reviews. Monthly would suit a stable project with predictable stage boundaries, but stating it as the rule misrepresents the standard, which is event-driven rather than calendar-driven.
- ✓
At stage boundaries and when an Exception Report is raised
Why this is correct
PRINCE2 mandates Project Board meetings at each stage boundary to authorise the next stage, and additionally whenever an Exception Report is escalated, since tolerances have been breached. This satisfies the stem's requirement by defining the two trigger points, rather than relying on a fixed calendar schedule.
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Only at the end of the project
Why it's wrong here
PRINCE2 requires the Project Board to meet at defined decision points, including end stage assessments and exception situations, not solely at project closure. Meeting only at the end would leave stage boundaries unapproved and exceptions unmanaged, so this timing fails the governance the Board must provide.
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