PRINCE2F People: organizations, teams, and leadership Practice Question
A project is in its Initiating a Project process. The Project Manager has prepared the Project Initiation Documentation (PID). Which role is responsible for approving the PID?
⚠ Common exam trap
AXELOS often tests the distinction between preparation and approval roles, so the trap here is that candidates mistakenly think the Project Manager, who creates the PID, also approves it, when in fact approval is a governance responsibility of the Project Board.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Project Board
In PRINCE2, the Project Board is the ultimate decision-making body responsible for approving key project documentation, including the Project Initiation Documentation (PID). The Project Manager prepares the PID, but it must be formally approved by the Project Board to authorize the project to proceed to the next stage. This ensures that the business case, risks, and plans are accepted at the appropriate governance level.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Project Manager
Why it's wrong here
The Project Manager drafts the PID and assembles its components, but cannot approve it, since approval authorises the project and confirms continued business justification. It is tempting because the Project Manager owns the PID's production, yet the Project Board must approve it at the end of Initiating a Project.
- ✓
Project Board
Why this is correct
The Project Board holds ultimate project authority and approves the Project Initiation Documentation at the end of Initiating a Project, authorising the project to proceed. The Project Manager drafts the PID but cannot approve it, so accountability rests with the Board.
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Project Assurance
Why it's wrong here
Project Assurance monitors and advises on the project on the Project Board's behalf, checking that the PID meets requirements, but holds no approval authority. It is tempting because assurance reviews the PID's content, yet approval sits with the Project Board, which owns the PID and authorises the project.
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Senior Responsible Owner
Why it's wrong here
The Senior Responsible Owner is not a PRINCE2 role; PRINCE2 defines Executive, Senior User and Senior Supplier instead. It is tempting because the SRO approves the PID in other frameworks, but under PRINCE2 the Project Board collectively approves it, with the Executive accountable for the business case.
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Written by Johnson Ajibi, MSc IT Security
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This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.