PRINCE2F PRINCE2 Processes Practice Question
During the Controlling a Stage process, the Project Manager receives a Checkpoint Report indicating a team member will be unavailable for two weeks. What should the Project Manager do first?
⚠ Common exam trap
The trap here is that candidates often jump to escalation (Option D) because they mistake any team member absence for an exception, failing to recognize that the Project Manager must first assess whether the issue can be managed within the stage's tolerances before escalating.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Assess the impact on the stage plan and take corrective action if necessary
In the Controlling a Stage process, the Project Manager's first responsibility upon receiving a Checkpoint Report is to assess the impact of any reported issue on the current Stage Plan. This aligns with the PRINCE2 principle of 'Manage by Exception' and the 'Manage by Stages' theme, where the Project Manager must evaluate whether the team member's two-week absence threatens the stage tolerances before deciding on corrective action or escalation. Option A is correct because the immediate step is to analyze the variance and determine if corrective action within the stage's tolerance is possible.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Assess the impact on the stage plan and take corrective action if necessary
Why this is correct
The PM should first assess and take corrective action within tolerances.
- ✗
Authorize overtime to compensate for the lost time
Why it's wrong here
Overtime may be one option after assessment, but not the first action.
- ✗
Update the project plan to reflect the delay
Why it's wrong here
The project plan is updated at stage boundaries, not during a stage.
- ✗
Escalate immediately to the Project Board as a potential exception
Why it's wrong here
Escalation is only needed if tolerances are forecast to be exceeded.
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Same concept, more angles
4 more ways this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. During the Controlling a Stage process, the Project Manager receives a Checkpoint Report showing that a Work Package is behind schedule. What should the Project Manager do first?
medium- A.Raise an Exception Report immediately
- ✓ B.Assess the impact on the stage plan and take corrective action if within tolerance
- C.Inform the Project Board in the next Highlight Report
- D.Request a new Work Package from the Team Manager
Why B: The Project Manager should assess the impact of the delay on the stage plan. If the deviation can be managed within stage tolerances, the PM will take corrective action. If tolerances are forecast to be exceeded, escalation is needed.
Variation 2. During the Controlling a Stage process, the Project Manager receives a Checkpoint Report showing that a Work Package is behind schedule. What should the Project Manager do first?
medium- A.Instruct the Team Manager to stop work on the Work Package
- ✓ B.Review the situation and take corrective action if within stage tolerance
- C.Raise an Exception Report to the Project Board immediately
- D.Update the Project Plan to reflect the delay
Why B: The PM should assess the impact on the stage and take corrective action within the stage tolerance. If tolerance is threatened, then escalate.
Variation 3. During the Controlling a Stage process, the Project Manager receives a Checkpoint Report indicating that a product will be delivered late. What should the Project Manager do first?
hard- ✓ A.Assess the impact on stage tolerances and take corrective action if within tolerance
- B.Revise the Stage Plan and inform the Project Board
- C.Request a new Work Package from the Team Manager
- D.Raise an Exception Report immediately
Why A: If a Checkpoint Report indicates a deviation within stage tolerances, the PM can take corrective action themselves. If it threatens stage tolerance, they must escalate.
Variation 4. In the Controlling a Stage process, the Project Manager receives a Checkpoint Report indicating that a work package is behind schedule. What should the Project Manager do first?
hard- A.Immediately escalate to the Project Board via an Exception Report
- B.Issue a new Work Package to replace the current one
- C.Close the Work Package and report the failure in the Highlight Report
- ✓ D.Review the impact on the stage plan and determine if corrective action can bring it back within tolerance
Why D: The PRINCE2 Controlling a Stage process requires the Project Manager to first assess any deviation from the stage plan to see if corrective action can bring performance back within tolerance. The Checkpoint Report is a control mechanism that triggers an exception assessment, not an immediate escalation. Only if the deviation exceeds tolerance should the Project Manager escalate via an Exception Report.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.