PRINCE2F Business Case and Organizing Practice Question
A project is in the initiation stage. The project board asks the project manager to produce a document that justifies the project. Which document should the project manager produce?
⚠ Common exam trap
PeopleCert often tests the distinction between the Project Brief (which contains an outline Business Case) and the full Business Case developed during initiation, leading candidates to mistakenly choose the Project Brief as the justification document.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Business Case
The Business Case is the document that justifies the project by providing the justification, costs, benefits, and risks. During the initiation stage, the project manager develops the Business Case to confirm that the project is viable and aligns with corporate objectives. The Project Board then reviews and approves it to authorize the project to proceed.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Project Initiation Documentation
Why it's wrong here
The Project Initiation Documentation is assembled at the end of initiation, consolidating the detailed business case, plans and controls; it is not the document produced to justify the project at the outset. It is tempting because it does contain justification, but the board's request here is satisfied by the Project Brief.
- ✓
Business Case
Why this is correct
In the initiation stage, the Business Case justifies the project by documenting the reasons, benefits, costs and risks, and is refined into the Project Initiation Documentation. It directly satisfies the board's request for justification before authorising the project.
- ✗
Project Brief
Why it's wrong here
The Project Brief is produced during pre-project by the project board to justify and mandate the project, so it already exists before initiation begins. It is tempting because it does contain justification, but the initiation-stage document that justifies the project is the Business Case within the Project Initiation Documentation.
- ✗
Benefits Management Approach
Why it's wrong here
The Benefits Management Approach describes how benefits are measured and reviewed after the project, not why the project is justified. The Business Case is the document produced during initiation to justify the project; the Benefits Management Approach belongs to later benefit realisation planning.
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Same concept, more angles
1 more way this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. A project manager is reviewing the business case and notices that the benefits are not clearly defined. Which document should be updated to address this issue?
medium- A.Benefits Management Approach
- B.Project Plan
- ✓ C.Business Case
- D.Risk Register
Why C: The Business Case is the PRINCE2 document that justifies the project on economic grounds, and it must contain clearly defined benefits to enable ongoing viability assessment. If benefits are not clearly defined, the Business Case itself is incomplete and must be updated to ensure the project remains justified and aligned with organizational objectives.
JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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