- A
Reporting Highlights to the Project Board
Highlight Reports are prepared and sent by the PM to the Board in CS.
- B
Reviewing the Business Case and updating it as necessary
Why wrong: The Business Case is reviewed and updated during SB, not CS.
- C
Authorising Work Packages
The PM authorises Work Packages during CS.
- D
Giving ad-hoc direction to the Project Manager
Why wrong: Ad-hoc direction is given by the Project Board in DP, not by the PM.
- E
Reviewing the progress of stage activities
The PM reviews progress regularly in CS.
Question 805 of 1,731
Project Manager Responsibilities in Controlling a Stage
This PRINCE2F practice question tests your understanding of prince2 processes. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Reporting Highlights to the Project Board
Option A is correct because the Project Manager is responsible for reporting Highlights to the Project Board during the Controlling a Stage process. This is a mandatory management product defined in PRINCE2, providing a summary of progress, achievements, and exceptions at intervals specified in the Stage Plan.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Reporting Highlights to the Project Board
Why this is correct
Highlight Reports are prepared and sent by the PM to the Board in CS.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Reviewing the Business Case and updating it as necessary
Why it's wrong here
The Business Case is reviewed and updated during SB, not CS.
- ✓
Authorising Work Packages
Why this is correct
The PM authorises Work Packages during CS.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Giving ad-hoc direction to the Project Manager
Why it's wrong here
Ad-hoc direction is given by the Project Board in DP, not by the PM.
- ✓
Reviewing the progress of stage activities
Why this is correct
The PM reviews progress regularly in CS.
Related concept
Read the scenario before looking for a memorised answer.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap is confusing the Project Manager's responsibilities with those of the Project Board or Senior User, especially regarding the Business Case.
Detailed technical explanation
How to think about this question
The Controlling a Stage process focuses on day-to-day management, including authorizing Work Packages (Option C) and reviewing stage progress (Option E). The Highlights Report is a key output that triggers the Project Board's decision-making, ensuring they remain informed without micromanaging. In PRINCE2, the Project Manager acts as the bridge between the Team Managers and the Project Board, escalating issues via the Highlight Report rather than direct ad-hoc communication.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
TExam Day Tips
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A practitioner preparing for the PRINCE2F exam encounters this exact type of scenario on the job. The correct answer here is not the most general option — it is the best answer for the specific constraint described. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Real exam questions reward reading the full scenario before eliminating options, because the constraint defines which answer fits.
What to study next
Got this wrong? Here's your next step.
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FAQ
Questions learners often ask
What does this PRINCE2F question test?
PRINCE2 Processes — This question tests PRINCE2 Processes — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Reporting Highlights to the Project Board — Option A is correct because the Project Manager is responsible for reporting Highlights to the Project Board during the Controlling a Stage process. This is a mandatory management product defined in PRINCE2, providing a summary of progress, achievements, and exceptions at intervals specified in the Stage Plan.
What should I do if I get this PRINCE2F question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
Same concept, more angles
6 more ways this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. Which TWO of the following are responsibilities of the Project Manager during the Controlling a Stage process?
hard- A.Review the Business Case and decide on stage tolerances
- ✓ B.Escalate issues that cannot be resolved within stage tolerances
- C.Approve the Project Plan
- D.Produce Checkpoint Reports
- ✓ E.Authorize Work Packages
Why B: During CS, the Project Manager authorizes Work Packages, reviews progress, and reports to the Project Board. Producing Checkpoint Reports is a Team Manager responsibility, and making decisions on project tolerances is a Project Board responsibility.
Variation 2. Which TWO of the following are responsibilities of the Project Manager during the Controlling a Stage process?
medium- A.Produce the End Stage Report
- ✓ B.Authorize Work Packages
- ✓ C.Review the Business Case for continued viability
- D.Produce the Lessons Report
- E.Authorize project closure
Why B: During CS, the PM authorizes Work Packages and reviews the Business Case (if needed). Producing Highlight Reports is also a CS activity, but the question asks for two; authorizing Work Packages and reviewing the Business Case are both correct. Producing the End Stage Report is from SB.
Variation 3. Which TWO of the following are responsibilities of the Project Manager during the Controlling a Stage process?
hard- ✓ A.Review progress and take corrective action
- ✓ B.Authorize Work Packages
- C.Produce the End Project Report
- D.Produce Checkpoint Reports
- E.Authorize the stage plan
Why A: Option A is correct because the Project Manager is responsible for reviewing progress against the stage plan and taking corrective action when deviations occur, as defined in the Controlling a Stage process. This ensures the stage remains within tolerance and aligns with the project plan.
Variation 4. Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?
hard- A.Produce Checkpoint Reports
- B.Authorise the next Stage Plan
- ✓ C.Review the stage status and take corrective action
- ✓ D.Produce Highlight Reports
- ✓ E.Authorise Work Packages
Why C: The Project Manager in Controlling a Stage authorises Work Packages, monitors progress, and reports to the Project Board via Highlight Reports. The Project Board authorises stage plans, and the Team Manager produces Checkpoint Reports.
Variation 5. Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?
hard- ✓ A.Authorize Work Packages
- ✓ B.Review the progress of work packages
- C.Produce the Project Plan
- D.Produce the Stage Plan for the next stage
- ✓ E.Manage issues and risks
Why A: The PM authorizes Work Packages, monitors progress, and manages issues and risks. Producing the next stage plan is done in SB, and producing the Project Plan is done in IP.
Variation 6. Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?
hard- ✓ A.Authorizing Work Packages
- B.Producing Checkpoint Reports
- C.Reviewing the Business Case
- ✓ D.Escalating issues and risks that exceed stage tolerances
- ✓ E.Reviewing the progress of the stage against the Stage Plan
Why A: Option A is correct because during the Controlling a Stage process, the Project Manager authorizes Work Packages to assign work to Team Managers or team members, ensuring that the work is formally allocated and controlled. This authorization is a key responsibility to maintain alignment with the Stage Plan and manage the delivery of products.
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Last reviewed: Jun 24, 2026
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