PRINCE2F Practice Test 2 — 30 Questions

Question 1

Which risk response is appropriate for a threat that the project team decides to proactively manage by reducing the probability or impact?

Accepted Answer

Reduce. Reduce is the correct risk response because it involves implementing actions to lower the probability or impact of a threat while still accepting that the risk may occur. In PRINCE2, this is a proactive response where the project team actively manages the risk by, for example, adding redundancy or conducting more frequent testing to decrease the likelihood of failure. The key is that the risk is not eliminated entirely but its effects are mitigated.

Answer

Avoid

Answer

Transfer

Answer

Accept

Question 2

Which THREE of the following are roles on the Project Board?

Accepted Answer

Senior Supplier. The Project Board in PRINCE2 is the management committee responsible for overall project direction and key decisions. The three mandatory roles on the Project Board are the Executive (who owns the business case), the Senior User (who represents the users' needs), and the Senior Supplier (who represents the supplier's interests). Option A is correct because the Senior Supplier is a core Project Board role, ensuring the supplier's resources and capabilities are aligned with project deliverables.

Answer

Project Support

Answer

Project Manager

Question 3

What is the purpose of a Product Status Account?

Accepted Answer

To provide information about the status of products in the project.. The Product Status Account is a PRINCE2 management product that provides a snapshot of the status of all products within a project at a given point in time. Its purpose is to give stakeholders and the project manager a consolidated view of which products are complete, in progress, or have issues, enabling informed decision-making and control.

Answer

To define the product breakdown structure.

Answer

To authorize changes to a product baseline.

Answer

To describe the quality criteria for a product.

Question 4

What is the difference between the Senior Responsible Owner (SRO/Executive) and a Project Sponsor?

Accepted Answer

The SRO is a PRINCE2 role; 'Project Sponsor' is not a PRINCE2 term. PRINCE2 defines the Senior Responsible Owner (SRO) as the single person accountable for the business case and overall project success, and it is a formal role within the PRINCE2 Project Board. 'Project Sponsor' is a generic term used in many organizations but is not a defined role in the PRINCE2 methodology. Therefore, the key difference is that the SRO is a specific PRINCE2 role, while 'Project Sponsor' is not part of the PRINCE2 terminology.

Answer

The SRO is a member of the Project Board; the Sponsor is not

Answer

They are the same role with different names

Answer

The Project Sponsor is more senior than the SRO

Question 5

What is the purpose of the product-based planning approach in PRINCE2?

Accepted Answer

To define the products and their quality criteria before planning activities. The product-based planning approach in PRINCE2 ensures that the project's outputs (products) and their quality criteria are defined before planning the activities and dependencies. This prevents scope creep and rework by establishing clear acceptance standards upfront, aligning with PRINCE2's focus on management by product.

Answer

To list all activities required to produce the products

Answer

To create a Gantt chart

Answer

To assign costs to each activity

Question 6

During the Managing Product Delivery process, who produces the Checkpoint Report?

Accepted Answer

Team Manager. The Team Manager is responsible for producing Checkpoint Reports to inform the Project Manager of progress within a Work Package.

Answer

Project Manager

Answer

Project Support

Answer

Project Board

Question 7

Who is responsible for performing Project Assurance?

Accepted Answer

Project Board members (or their delegates). Project Assurance is a PRINCE2 responsibility that provides an independent check on the project's progress, compliance, and viability. The Project Board members (or their delegates) are accountable for this function because they represent the business, user, and supplier interests, ensuring objective oversight separate from day-to-day management.

Answer

Project Support

Answer

Project Manager

Answer

Team Managers

Question 8

A project is in the Managing a Stage Boundary process. Which TWO outputs are produced during this process? (Select TWO)

Accepted Answer

End Stage Report. SB produces the End Stage Report and the next Stage Plan (or Exception Plan).

Answer

Project Plan

Answer

Benefits Management Approach

Answer

Project Brief

Question 9

Which principle of PRINCE2 is being applied when a project is divided into management stages?

Accepted Answer

Manage by stages. The PRINCE2 principle 'Manage by Stages' states that a project must be planned, monitored, and controlled on a stage-by-stage basis, with each management stage providing a control point for the project board. Dividing a project into management stages is the direct application of this principle. It enables incremental governance and go/no-go decisions at stage boundaries.

Answer

Manage by exception

Answer

Focus on products

Answer

Learn from experience

Question 10

Who is responsible for authorising the start of a project in PRINCE2?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for authorising the start of a project. This occurs at the end of the Initiating a Project process, when the Project Board reviews the Project Initiation Documentation and gives approval to proceed with the project. The Project Board provides overall direction and control, ensuring the project aligns with business, user, and supplier interests.

Answer

The Senior Supplier

Answer

The Project Manager

Answer

The Senior User

Question 11

Which process is responsible for authorising the project's closure?

Accepted Answer

Directing a Project. The 'Directing a Project' process is responsible for authorizing the project's closure because it is the decision-making process performed by the Project Board. The Board reviews the End Project Report and confirms that all objectives have been met or that the project should be prematurely closed, then issues the formal authorization to close. This ensures that closure is a controlled, board-level decision, not an operational activity.

Answer

Closing a Project

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Question 12

A project is in the Initiating a Project process and the Project Manager is preparing the Project Plan. Which technique is recommended by PRINCE2 for creating the Project Plan?

Accepted Answer

Product-Based Planning. PRINCE2 recommends Product-Based Planning as the technique for creating the Project Plan. This approach focuses on defining the project's products (outputs) and their required quality criteria, then breaking them down into a Product Breakdown Structure (PBS) and mapping the sequence of activities needed to create them. It ensures the plan is driven by the deliverables rather than activities, aligning with PRINCE2's product focus.

Answer

Work Breakdown Structure

Answer

Critical Path Analysis

Answer

Earned Value Management

Question 13

Which process is the Project Board primarily responsible for, according to PRINCE2?

Accepted Answer

Directing a Project. The Project Board is primarily responsible for the 'Directing a Project' process, which covers the overall management and decision-making from project initiation through closure. This process includes authorizing the project, providing key decisions, and ensuring that the project remains viable and aligned with business objectives. The Board does not execute day-to-day management or delivery tasks, which belong to other roles.

Answer

Managing Product Delivery

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Question 14

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and authorize the next stage. The Managing a Stage Boundary process provides the Project Board with sufficient information to review the current stage, approve the next Stage Plan, and authorize continued work. Option B is incorrect because planning the initiation stage is part of the Starting up a Project process. Option C is incorrect because that describes Directing a Project. Option D is incorrect because monitoring and controlling the work of the current stage is part of the Controlling a Stage process.

Answer

To enable the Project Manager to plan the initiation stage

Answer

To enable the Project Board to give overall direction and control of the project

Answer

To enable the Project Manager to monitor and control the work of the current stage

Question 15

Which TWO of the following are correct statements about the Project Board?

Accepted Answer

The Project Board is accountable for the success of the project. The Project Board is accountable for the project's success (A) and provides unified direction to the project (D). Option B is incorrect because project assurance is a separate responsibility, and project support is provided by the Project Support role. Option C is false because the Project Board does not prepare Stage Plans; that is the Project Manager's responsibility. Option E is false because the Project Manager handles day-to-day management, not the Project Board.

Answer

The Project Board performs project assurance and project support

Answer

The Project Board prepares the Stage Plans

Answer

The Project Board is responsible for the day-to-day management of the project

Question 16

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a proposal for a change; an Off-spec is a deviation from specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, baseline, or plan, while an Off-specification (Off-spec) is a formal notification that a product or component does not meet its agreed specification. Option D correctly captures this distinction: an RFC proposes a change, whereas an Off-spec identifies a deviation from the specification that already exists. This is a fundamental difference in the PRINCE2 change control approach, where RFCs are about future modifications and Off-specs are about current non-conformance.

Answer

An RFC is always approved; an Off-spec is always rejected

Answer

An RFC relates to cost; an Off-spec relates to quality

Answer

An RFC is initiated by the Project Manager; an Off-spec is initiated by the Team Manager

Question 17

A project is in the Managing Product Delivery process. A team member identifies a quality issue with a product being developed. Who is responsible for producing a Checkpoint Report?

Accepted Answer

Team Manager. In the Managing Product Delivery process, the Team Manager is responsible for producing the Checkpoint Report. This report provides the Project Manager with progress information on the work packages assigned to the team, including any issues such as quality problems. The Checkpoint Report is a key control document that the Team Manager uses to communicate status at regular intervals, typically weekly.

Answer

Senior User

Answer

Project Manager

Answer

Project Support

Question 18

A project team member identifies a problem with the product being developed that was not known at the time of the last stage. The Project Manager logs this as an Issue. Which type of Issue is this?

Accepted Answer

Off-specification. In PRINCE2, an Off-specification is an Issue type that describes a product that will not meet its agreed specification or quality criteria — i.e., a problem with the product that was not known when the stage was planned. Since the team member identified a problem with the product being developed that wasn't known at the last stage, this is an Off-specification. It must be logged in the Issue Register and escalated if it exceeds stage tolerances.

Answer

Risk

Answer

Problem/Concern

Answer

Request for Change

Question 19

What is the key difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU produces the Project Brief; IP produces the Project Initiation Documentation (PID). The Starting Up a Project (SU) process produces the Project Brief, which outlines the project's scope and feasibility, while the Initiating a Project (IP) process produces the Project Initiation Documentation (PID), which provides a detailed plan and baseline for execution. This distinction is fundamental in PRINCE2 as SU focuses on pre-project preparation and IP on detailed planning and governance.

Answer

SU is performed by the Project Board; IP is performed by the Project Manager

Answer

SU is optional; IP is mandatory

Answer

SU includes the creation of the Business Case; IP does not

Question 20

What is the difference between a Request for Change and an Off-specification in PRINCE2?

Accepted Answer

A Request for Change proposes a change to a product; an Off-specification indicates that a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to change a product's specification, baseline, or agreed-upon configuration, while an Off-specification is a notification that a product does not meet its agreed specification or that a planned product cannot be delivered as defined. The RFC seeks approval for a change, whereas the Off-specification reports a deviation that has already occurred or is inevitable.

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager

Answer

A Request for Change is always urgent; an Off-specification is not

Answer

There is no difference; they are synonymous