PRINCE2F Practice Questions 2 — 50 Questions

Question 1

Which role is responsible for ensuring the project provides value for money and is aligned with business strategy?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is the single point of accountability for ensuring the project delivers value for money and remains aligned with the organization's business strategy. This role owns the business case, approves key stage boundaries, and has ultimate authority over project funding and continuation, directly linking project outputs to strategic objectives.

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Senior Supplier

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Project Manager

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Senior User

Question 2

Drag and drop the steps to create a PRINCE2 project plan into the correct order.

Accepted Answer

Step 1: Design the plan, Step 2: Define and analyze products, Step 3: Identify activities and dependencies, Step 4: Estimate, Step 5: Schedule and document the plan. Planning steps: design the plan, define products, identify activities, estimate, and schedule/document.

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Step 1: Define and analyze products, Step 2: Design the plan, Step 3: Identify activities and dependencies, Step 4: Estimate, Step 5: Schedule and document the plan

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Step 1: Design the plan, Step 2: Identify activities and dependencies, Step 3: Define and analyze products, Step 4: Estimate, Step 5: Schedule and document the plan

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Step 1: Design the plan, Step 2: Define and analyze products, Step 3: Estimate, Step 4: Identify activities and dependencies, Step 5: Schedule and document the plan

Question 3

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The three defined types of issue are Problem/Concern, Request for Change (RFC), and Off-specification. Option C is correct because a Request for Change is a formal proposal for a modification to a product's specification, cost, or schedule, and is one of the three core issue types.

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Problem

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Threat

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Quality review

Question 4

Which TWO of the following are true about the Senior Responsible Owner (Executive) role?

Accepted Answer

Accountable for the project's success. The Senior Responsible Owner (Executive) is ultimately accountable for the project's success, ensuring the project delivers the expected benefits and remains viable. This accountability is a core PRINCE2 principle, distinguishing the Executive from other roles that have delegated authority for day-to-day management.

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Can be shared between two people

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Is a member of the project team, not the Project Board

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Responsible for day-to-day management

Question 5

In the Organising practice, what is the role of Project Assurance?

Accepted Answer

To provide independent monitoring of all aspects of the project. Project Assurance provides independent oversight to ensure that the project is being managed correctly, separate from management and delivery.

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To ensure the project meets the needs of the users

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To provide administrative support to the Project Manager

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To approve stage plans and exception plans

Question 6

Which process is used by the Project Board to give ad-hoc direction to the project?

Accepted Answer

Directing a Project. The Directing a Project process is specifically designed for the Project Board to provide overall direction and control, including making key decisions and issuing ad-hoc instructions outside of the regular stage management cycle. It covers activities like authorizing initiation, stage plans, and project closure, as well as giving ad-hoc direction to the project manager when needed.

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Managing Product Delivery

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Controlling a Stage

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Managing a Stage Boundary

Question 7

A project has identified a risk that a supplier may go bankrupt. The Project Manager decides to purchase insurance against this possibility. Which risk response type has been applied?

Accepted Answer

Transfer. Transfer is the correct risk response because the Project Manager is shifting the financial impact of the supplier bankruptcy risk to a third party (the insurance company). In PRINCE2, Transfer involves passing the risk to another party, often through insurance or contractual terms, without eliminating the risk itself. This response type is appropriate when the risk cannot be reduced or avoided but can be financially covered by an insurer.

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Accept

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Share

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Reduce

Question 8

In PRINCE2, which role is responsible for ensuring that the business case is maintained and that the project remains viable?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is the single person accountable for the business case and for ensuring that the project remains viable throughout its lifecycle. They own the business justification and have the authority to stop the project if it no longer meets the organization's objectives or if the costs outweigh the benefits.

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Senior Supplier

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Senior User

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Project Manager

Question 9

Which THREE of the following are defined roles in PRINCE2?

Accepted Answer

Team Manager. (Team Manager) is correct because PRINCE2 defines the Team Manager role as the person responsible for the team's work and for delivering the products within the team plan. This role is distinct from the Project Manager and is formally defined in the PRINCE2 management structure.

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Technical Lead

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Project Sponsor

Question 10

Which THREE of the following are responsibilities of the Project Board in PRINCE2?

Accepted Answer

Authorizing the start of each stage. The Project Board is responsible for authorizing the start of each stage, including the initiation stage and subsequent management stages. This ensures that the project proceeds only when the board has reviewed and approved the Stage Plan for that stage, providing governance and control over the project's progression.

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Authorizing work packages

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Day-to-day management of the project

Question 11

What is the difference between the Senior Responsible Owner (SRO/Executive) and a Project Sponsor?

Accepted Answer

The SRO is a PRINCE2 role; 'Project Sponsor' is not a PRINCE2 term. PRINCE2 defines the Senior Responsible Owner (SRO) as the single person accountable for the business case and overall project success, and it is a formal role within the PRINCE2 Project Board. 'Project Sponsor' is a generic term used in many organizations but is not a defined role in the PRINCE2 methodology. Therefore, the key difference is that the SRO is a specific PRINCE2 role, while 'Project Sponsor' is not part of the PRINCE2 terminology.

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The SRO is a member of the Project Board; the Sponsor is not

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They are the same role with different names

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The Project Sponsor is more senior than the SRO

Question 12

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a proposal for a change; an Off-spec is a deviation from specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, baseline, or plan, while an Off-specification (Off-spec) is a formal notification that a product or component does not meet its agreed specification. Option D correctly captures this distinction: an RFC proposes a change, whereas an Off-spec identifies a deviation from the specification that already exists. This is a fundamental difference in the PRINCE2 change control approach, where RFCs are about future modifications and Off-specs are about current non-conformance.

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An RFC is always approved; an Off-spec is always rejected

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An RFC relates to cost; an Off-spec relates to quality

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An RFC is initiated by the Project Manager; an Off-spec is initiated by the Team Manager

Question 13

A project is being executed in a stage. The Team Manager reports that a Work Package is likely to exceed its tolerances. What should the Project Manager do first?

Accepted Answer

Assess the situation and consider corrective actions within the stage tolerance. According to PRINCE2, when a Team Manager reports that a Work Package is likely to exceed its tolerances, the Project Manager must first assess the situation and consider corrective actions within the stage tolerance. This is because the Project Manager has delegated authority to manage the stage within the agreed stage tolerances, and only if the forecast exceeds those tolerances should an Exception Report be raised to the Project Board. The correct first step is always to evaluate whether the issue can be resolved within the existing tolerance limits before escalating.

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Immediately raise an Exception Report to the Project Board

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Inform the Project Board at the next Highlight Report

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Request the Team Manager to continue and monitor the situation

Question 14

Which document is used by the Project Board to monitor progress at the end of a stage?

Accepted Answer

End Stage Report. The End Stage Report is provided by the Project Manager to the Project Board at the end of each stage to enable review.

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Highlight Report

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Checkpoint Report

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Exception Report

Question 15

During the Controlling a Stage process, a Team Manager reports that a work package is complete. What should the Project Manager do next?

Accepted Answer

Review the work package and, if acceptable, approve it. In PRINCE2, the Project Manager must first review the completed work package against its agreed criteria (e.g., quality tolerances, deliverables) before formally accepting it. This aligns with the 'Review Work Package' step in the Controlling a Stage process, ensuring that only verified outputs are approved. Option B is correct because the Project Manager cannot proceed to authorize further work or update plans until the current work package is formally accepted.

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Immediately authorize the next work package

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Update the Project Plan

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Raise an Exception Report

Question 16

Which of the following is a difference between the Directing a Project and Controlling a Stage processes?

Accepted Answer

Directing a Project is performed by the Project Board; Controlling a Stage is performed by the Project Manager. Directing a Project is performed by the Project Board; Controlling a Stage is performed by the Project Manager.

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Directing a Project is performed by the Project Manager; Controlling a Stage is performed by the Team Manager

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Both are performed by the Project Board

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Directing a Project is performed once; Controlling a Stage is performed multiple times

Question 17

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. According to PRINCE2's management by exception, if a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report.

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Increase the stage budget using contingency reserves

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Close the project as the Business Case is no longer viable

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Continue with the current plan and report the overrun in the next Highlight Report

Question 18

What is the first step in the PRINCE2 recommended risk management procedure?

Accepted Answer

Identify. The PRINCE2 risk management procedure follows a logical sequence: Identify, Assess, Plan, Implement, and Communicate. The first step is 'Identify' because risks must be identified before they can be assessed or managed. Without identification, no further risk management actions are possible.

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Plan

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Assess

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Implement

Question 19

What is the PRINCE2 definition of quality?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product meets the stated requirements and is suitable for its intended use. This definition emphasizes that quality is about satisfying the customer's needs and expectations, not just adhering to a specification or achieving zero defects. It aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value.

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Customer satisfaction

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Conformance to specification

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Zero defects

Question 20

Who is responsible for authorising the start of a project in PRINCE2?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for authorising the start of a project. This occurs at the end of the Initiating a Project process, when the Project Board reviews the Project Initiation Documentation and gives approval to proceed with the project. The Project Board provides overall direction and control, ensuring the project aligns with business, user, and supplier interests.

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The Senior Supplier

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The Project Manager

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The Senior User