PRINCE2F Practice Exam 3 — 20 Questions

Question 1

In which process does the Project Manager produce an Exception Plan?

Accepted Answer

Managing a Stage Boundary. When a stage tolerance is forecast to be exceeded, the Project Manager raises an Exception Report and then, if directed by the Project Board, produces an Exception Plan during Managing a Stage Boundary.

Answer

Initiating a Project

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Controlling a Stage

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Directing a Project

Question 2

The Project Board is considering a Request for Change. Which role is authorized to approve changes within delegated limits?

Accepted Answer

Change Authority. The Change Authority role is specifically authorized to approve Requests for Change within delegated limits set by the Project Board. This delegation allows the Change Authority to make decisions on low-impact changes without requiring full Board approval, streamlining the change control process.

Answer

Project Manager

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Senior Supplier

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Senior User

Question 3

Which TWO of the following are components of the Business Case?

Accepted Answer

Investment appraisal. The Business Case in PRINCE2 is developed during the Initiating a Project process and is used to justify the project's viability. It includes the investment appraisal (C) to assess the financial justification and the expected benefits (E) to define the measurable improvements the project will deliver.

Answer

Product descriptions

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Quality criteria

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Acceptance criteria

Question 4

Which PRINCE2 role is responsible for ensuring that the project's products meet the required quality criteria?

Accepted Answer

Senior User. The Senior User is responsible for specifying the required quality criteria for the project's products and ensuring that the delivered products meet those criteria. This role represents the interests of those who will use the project's outputs and is accountable for defining acceptance standards and verifying that products satisfy the defined quality expectations.

Answer

Project Manager

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Project Assurance

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Senior Supplier

Question 5

What is the purpose of the Business Case practice?

Accepted Answer

To establish mechanisms to judge whether the project is desirable, viable, and achievable. The Business Case practice in PRINCE2 provides a mechanism to judge whether the project is desirable (benefits outweigh costs), viable (achievable within constraints), and achievable (feasible with available resources). It is the central justification for initiating and continuing the project, ensuring ongoing business justification throughout the project lifecycle.

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To define the project's scope and deliverables

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To monitor and control project progress

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To assign roles and responsibilities to the project team

Question 6

Which of the following is a characteristic of a project?

Accepted Answer

Unique output. A project is defined as a temporary endeavor undertaken to create a unique product, service, or result. The 'unique output' is a core characteristic because every project delivers something that has not been done before in exactly the same way, distinguishing it from routine operations. PRINCE2 emphasizes this uniqueness as a key driver for tailoring management processes to the specific project context.

Answer

Ongoing operations

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Permanent team structure

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Repetitive processes

Question 7

Why does PRINCE2 separate the Project Manager from Project Assurance?

Accepted Answer

To provide independent oversight and avoid conflicts of interest. Separation ensures independent oversight of the Project Manager's work, preventing conflicts of interest and providing objective assurance to the Project Board.

Answer

To reduce the workload of the Project Manager

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To allow the Project Manager to focus on technical work

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To ensure that the Project Board is kept informed

Question 8

Which register is used to record all identified risks that may affect the project?

Accepted Answer

Risk Register. The Risk Register is the PRINCE2 management product used to record and track all identified risks that could affect the project. It captures details such as risk description, probability, impact, proximity, and planned responses, ensuring risks are managed proactively throughout the project lifecycle.

Answer

Quality Register

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Configuration Item Record

Answer

Issue Register

Question 9

Which process is used by the Project Manager to assign work to the Team Manager?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is where the Project Manager assigns work to Team Managers by issuing Work Packages. This process governs day-to-day management of the stage, including monitoring progress, handling issues, and authorizing work. The Project Manager uses this process to delegate tasks and ensure the stage stays on track.

Answer

Managing Product Delivery

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Initiating a Project

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Directing a Project

Question 10

A project is in the initiation stage. The project manager identifies that the project's objectives are not aligned with the corporate strategy. Which management product should the project manager review to address this issue?

Accepted Answer

Project Brief. The Project Brief is the correct management product to review because it contains the high-level project definition, including the project objectives and how they align with corporate strategy. During the initiation stage, if the objectives are misaligned, the Project Brief provides the basis for reassessing the project's justification and strategic fit before proceeding further.

Answer

Risk Register

Answer

Business Case

Answer

Project Plan

Question 11

Which role is responsible for ensuring the project provides value for money and is aligned with business strategy?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is the single point of accountability for ensuring the project delivers value for money and remains aligned with the organization's business strategy. This role owns the business case, approves key stage boundaries, and has ultimate authority over project funding and continuation, directly linking project outputs to strategic objectives.

Answer

Senior Supplier

Answer

Project Manager

Answer

Senior User

Question 12

Drag and drop the steps to create a PRINCE2 project plan into the correct order.

Accepted Answer

Step 1: Design the plan, Step 2: Define and analyze products, Step 3: Identify activities and dependencies, Step 4: Estimate, Step 5: Schedule and document the plan. Planning steps: design the plan, define products, identify activities, estimate, and schedule/document.

Answer

Step 1: Define and analyze products, Step 2: Design the plan, Step 3: Identify activities and dependencies, Step 4: Estimate, Step 5: Schedule and document the plan

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Step 1: Design the plan, Step 2: Identify activities and dependencies, Step 3: Define and analyze products, Step 4: Estimate, Step 5: Schedule and document the plan

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Step 1: Design the plan, Step 2: Define and analyze products, Step 3: Estimate, Step 4: Identify activities and dependencies, Step 5: Schedule and document the plan

Question 13

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The three defined types of issue are Problem/Concern, Request for Change (RFC), and Off-specification. Option C is correct because a Request for Change is a formal proposal for a modification to a product's specification, cost, or schedule, and is one of the three core issue types.

Answer

Problem

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Threat

Answer

Quality review

Question 14

Which TWO of the following are true about the Senior Responsible Owner (Executive) role?

Accepted Answer

Accountable for the project's success. The Senior Responsible Owner (Executive) is ultimately accountable for the project's success, ensuring the project delivers the expected benefits and remains viable. This accountability is a core PRINCE2 principle, distinguishing the Executive from other roles that have delegated authority for day-to-day management.

Answer

Can be shared between two people

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Is a member of the project team, not the Project Board

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Responsible for day-to-day management

Question 15

In the Organising practice, what is the role of Project Assurance?

Accepted Answer

To provide independent monitoring of all aspects of the project. Project Assurance provides independent oversight to ensure that the project is being managed correctly, separate from management and delivery.

Answer

To ensure the project meets the needs of the users

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To provide administrative support to the Project Manager

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To approve stage plans and exception plans

Question 16

Which process is used by the Project Board to give ad-hoc direction to the project?

Accepted Answer

Directing a Project. The Directing a Project process is specifically designed for the Project Board to provide overall direction and control, including making key decisions and issuing ad-hoc instructions outside of the regular stage management cycle. It covers activities like authorizing initiation, stage plans, and project closure, as well as giving ad-hoc direction to the project manager when needed.

Answer

Managing Product Delivery

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Controlling a Stage

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Managing a Stage Boundary

Question 17

A project has identified a risk that a supplier may go bankrupt. The Project Manager decides to purchase insurance against this possibility. Which risk response type has been applied?

Accepted Answer

Transfer. Transfer is the correct risk response because the Project Manager is shifting the financial impact of the supplier bankruptcy risk to a third party (the insurance company). In PRINCE2, Transfer involves passing the risk to another party, often through insurance or contractual terms, without eliminating the risk itself. This response type is appropriate when the risk cannot be reduced or avoided but can be financially covered by an insurer.

Answer

Accept

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Share

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Reduce

Question 18

In PRINCE2, which role is responsible for ensuring that the business case is maintained and that the project remains viable?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is the single person accountable for the business case and for ensuring that the project remains viable throughout its lifecycle. They own the business justification and have the authority to stop the project if it no longer meets the organization's objectives or if the costs outweigh the benefits.

Answer

Senior Supplier

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Senior User

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Project Manager

Question 19

Which THREE of the following are defined roles in PRINCE2?

Accepted Answer

Team Manager. (Team Manager) is correct because PRINCE2 defines the Team Manager role as the person responsible for the team's work and for delivering the products within the team plan. This role is distinct from the Project Manager and is formally defined in the PRINCE2 management structure.

Answer

Technical Lead

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Project Sponsor

Question 20

Which THREE of the following are responsibilities of the Project Board in PRINCE2?

Accepted Answer

Authorizing the start of each stage. The Project Board is responsible for authorizing the start of each stage, including the initiation stage and subsequent management stages. This ensures that the project proceeds only when the board has reviewed and approved the Stage Plan for that stage, providing governance and control over the project's progression.

Answer

Authorizing work packages

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Day-to-day management of the project