PRINCE2F Practice Exam 3 — 20 Questions

Question 1

Which process is responsible for authorising the project's closure?

Accepted Answer

Directing a Project. The 'Directing a Project' process is responsible for authorizing the project's closure because it is the decision-making process performed by the Project Board. The Board reviews the End Project Report and confirms that all objectives have been met or that the project should be prematurely closed, then issues the formal authorization to close. This ensures that closure is a controlled, board-level decision, not an operational activity.

Answer

Closing a Project

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Controlling a Stage

Answer

Managing a Stage Boundary

Question 2

A project is in the Initiating a Project process and the Project Manager is preparing the Project Plan. Which technique is recommended by PRINCE2 for creating the Project Plan?

Accepted Answer

Product-Based Planning. PRINCE2 recommends Product-Based Planning as the technique for creating the Project Plan. This approach focuses on defining the project's products (outputs) and their required quality criteria, then breaking them down into a Product Breakdown Structure (PBS) and mapping the sequence of activities needed to create them. It ensures the plan is driven by the deliverables rather than activities, aligning with PRINCE2's product focus.

Answer

Work Breakdown Structure

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Critical Path Analysis

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Earned Value Management

Question 3

Which process is the Project Board primarily responsible for, according to PRINCE2?

Accepted Answer

Directing a Project. The Project Board is primarily responsible for the 'Directing a Project' process, which covers the overall management and decision-making from project initiation through closure. This process includes authorizing the project, providing key decisions, and ensuring that the project remains viable and aligned with business objectives. The Board does not execute day-to-day management or delivery tasks, which belong to other roles.

Answer

Managing Product Delivery

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Controlling a Stage

Answer

Managing a Stage Boundary

Question 4

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and authorize the next stage. The Managing a Stage Boundary process provides the Project Board with sufficient information to review the current stage, approve the next Stage Plan, and authorize continued work. Option B is incorrect because planning the initiation stage is part of the Starting up a Project process. Option C is incorrect because that describes Directing a Project. Option D is incorrect because monitoring and controlling the work of the current stage is part of the Controlling a Stage process.

Answer

To enable the Project Manager to plan the initiation stage

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To enable the Project Board to give overall direction and control of the project

Answer

To enable the Project Manager to monitor and control the work of the current stage

Question 5

Which TWO of the following are correct statements about the Project Board?

Accepted Answer

The Project Board is accountable for the success of the project. The Project Board is accountable for the project's success (A) and provides unified direction to the project (D). Option B is incorrect because project assurance is a separate responsibility, and project support is provided by the Project Support role. Option C is false because the Project Board does not prepare Stage Plans; that is the Project Manager's responsibility. Option E is false because the Project Manager handles day-to-day management, not the Project Board.

Answer

The Project Board performs project assurance and project support

Answer

The Project Board prepares the Stage Plans

Answer

The Project Board is responsible for the day-to-day management of the project

Question 6

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a proposal for a change; an Off-spec is a deviation from specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, baseline, or plan, while an Off-specification (Off-spec) is a formal notification that a product or component does not meet its agreed specification. Option D correctly captures this distinction: an RFC proposes a change, whereas an Off-spec identifies a deviation from the specification that already exists. This is a fundamental difference in the PRINCE2 change control approach, where RFCs are about future modifications and Off-specs are about current non-conformance.

Answer

An RFC is always approved; an Off-spec is always rejected

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An RFC relates to cost; an Off-spec relates to quality

Answer

An RFC is initiated by the Project Manager; an Off-spec is initiated by the Team Manager

Question 7

A project is in the Managing Product Delivery process. A team member identifies a quality issue with a product being developed. Who is responsible for producing a Checkpoint Report?

Accepted Answer

Team Manager. In the Managing Product Delivery process, the Team Manager is responsible for producing the Checkpoint Report. This report provides the Project Manager with progress information on the work packages assigned to the team, including any issues such as quality problems. The Checkpoint Report is a key control document that the Team Manager uses to communicate status at regular intervals, typically weekly.

Answer

Senior User

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Project Manager

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Project Support

Question 8

A project team member identifies a problem with the product being developed that was not known at the time of the last stage. The Project Manager logs this as an Issue. Which type of Issue is this?

Accepted Answer

Off-specification. In PRINCE2, an Off-specification is an Issue type that describes a product that will not meet its agreed specification or quality criteria — i.e., a problem with the product that was not known when the stage was planned. Since the team member identified a problem with the product being developed that wasn't known at the last stage, this is an Off-specification. It must be logged in the Issue Register and escalated if it exceeds stage tolerances.

Answer

Risk

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Problem/Concern

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Request for Change

Question 9

What is the key difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU produces the Project Brief; IP produces the Project Initiation Documentation (PID). The Starting Up a Project (SU) process produces the Project Brief, which outlines the project's scope and feasibility, while the Initiating a Project (IP) process produces the Project Initiation Documentation (PID), which provides a detailed plan and baseline for execution. This distinction is fundamental in PRINCE2 as SU focuses on pre-project preparation and IP on detailed planning and governance.

Answer

SU is performed by the Project Board; IP is performed by the Project Manager

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SU is optional; IP is mandatory

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SU includes the creation of the Business Case; IP does not

Question 10

What is the difference between a Request for Change and an Off-specification in PRINCE2?

Accepted Answer

A Request for Change proposes a change to a product; an Off-specification indicates that a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to change a product's specification, baseline, or agreed-upon configuration, while an Off-specification is a notification that a product does not meet its agreed specification or that a planned product cannot be delivered as defined. The RFC seeks approval for a change, whereas the Off-specification reports a deviation that has already occurred or is inevitable.

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager

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A Request for Change is always urgent; an Off-specification is not

Answer

There is no difference; they are synonymous

Question 11

What is the purpose of the Quality Review technique?

Accepted Answer

To assess the quality of a product and identify defects. The Quality Review technique in PRINCE2 is a structured assessment of a product's fitness for purpose. Its primary purpose is to assess the quality of a product and identify any defects, ensuring that the product meets its agreed quality criteria before it is approved. This is a key part of the 'Manage Product Delivery' and 'Quality Management' processes.

Answer

To approve the project's quality management approach

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To update the quality register

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To define quality criteria for products

Question 12

Drag and drop the steps to manage a risk in PRINCE2 into the correct order.

Accepted Answer

Identify, Assess, Plan Responses, Implement, Monitor. The PRINCE2 risk management procedure follows: identify, assess, plan responses, implement, and monitor.

Answer

Assess, Identify, Plan Responses, Implement, Monitor

Answer

Identify, Assess, Implement, Plan Responses, Monitor

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Identify, Plan Responses, Assess, Implement, Monitor

Question 13

During which process is the Benefits Management Approach first produced?

Accepted Answer

Initiating a Project. The Benefits Management Approach is first produced during the Initiating a Project process. This document defines how the project will manage and measure benefits, and it is created as part of the project initiation documentation. It is later reviewed and updated at stage boundaries and used in Closing a Project to assess benefits realization.

Answer

Managing a Stage Boundary

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Closing a Project

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Starting Up a Project

Question 14

Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?

Accepted Answer

Authorizing Work Packages. During the Controlling a Stage process, the Project Manager authorizes Work Packages to assign work to Team Managers or team members, ensuring that the work is formally allocated and controlled. This authorization is a key responsibility to maintain alignment with the Stage Plan and manage the delivery of products.

Answer

Producing Checkpoint Reports

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Reviewing the Business Case

Question 15

Which process ensures that the project's products are formally handed over to the operational environment?

Accepted Answer

Closing a Project. The Closing a Project process is responsible for ensuring that the project's products are formally handed over to the operational environment, as it includes the 'Hand over Products' activity. This process verifies that acceptance criteria are met, obtains formal acceptance, and transfers ownership to the operational team, aligning with PRINCE2's focus on controlled closure.

Answer

Controlling a Stage

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Directing a Project

Answer

Managing Product Delivery

Question 16

In the Managing Product Delivery process, who is responsible for producing Checkpoint Reports?

Accepted Answer

The Team Manager. In PRINCE2, the Checkpoint Report is produced by the Team Manager to inform the Project Manager of progress on Work Packages. The Team Manager (or the team) prepares these reports at intervals defined in the Work Package. The Project Manager receives them, not the Project Board. Therefore, option C is correct.

Answer

The Project Support

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The Project Board

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The Project Manager

Question 17

Which role is responsible for delivering Work Packages and reporting progress to the Project Manager?

Accepted Answer

Team Manager. The Team Manager is responsible for delivering Work Packages and reporting progress to the Project Manager. In PRINCE2, the Team Manager coordinates the work of the team, ensures the Work Package is completed to specification, and provides regular progress reports to the Project Manager, who manages the overall project.

Answer

Senior Supplier

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Project Assurance

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Project Manager

Question 18

Which process provides the Project Board with information needed to evaluate the project's ongoing viability at the end of each stage?

Accepted Answer

Managing a Stage Boundary. The Managing a Stage Boundary process is triggered at the end of each stage. Its purpose is to provide the Project Board with the information it needs to review the current stage's performance, approve the next Stage Plan, and confirm continued business justification. This process produces the End Stage Report and Next Stage Plan, which are the key inputs for the Project Board's 'authorize a stage' decision.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Closing a Project

Question 19

A project has a strong matrix structure. The project manager finds that team members are more loyal to their functional managers than to the project. What is the best PRINCE2 practice to improve team commitment?

Accepted Answer

Clearly define project roles and responsibilities in the Project Initiation Documentation. In a strong matrix structure, team members report to both functional and project managers, which can create loyalty conflicts. PRINCE2's 'defined roles and responsibilities' practice, documented in the Project Initiation Documentation (PID), clarifies each team member's authority, accountability, and reporting lines. This formal definition reduces ambiguity and reinforces commitment to the project by making project responsibilities explicit.

Answer

Conduct regular performance reviews tied to project deliverables

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Implement daily stand-up meetings to reinforce project goals

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Change the organizational structure to a functional organization

Question 20

A project is in the delivery stage. The team manager has accepted a work package. Which process governs the team manager's work in delivering the products?

Accepted Answer

Managing Product Delivery. Managing Product Delivery (D) is the correct process because it governs the acceptance, execution, and delivery of work packages by the team manager. In the delivery stage, the team manager receives a work package from the project manager (via Controlling a Stage) and is responsible for producing the products, reporting progress, and delivering completed work back to the project manager. This process directly controls the team manager's activities in building the products.

Answer

Initiating a Project

Answer

Directing a Project

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Controlling a Stage