A data analyst needs a copy of a customer file for product testing. The file includes names, email addresses, purchase history, and government ID numbers, but the test team only needs the names and purchase history. What is the BEST handling action?
This is the best action because it follows data minimization and privacy principles. The test team does not need government ID numbers, so those fields should be removed or masked before the data is shared. Limiting the dataset to the minimum necessary information reduces privacy risk, lowers the chance of unauthorized disclosure, and aligns with common handling requirements for sensitive customer data.
Why this answer
It applies the principle of least privilege and data minimization. The test team only needs names and purchase history, so removing or masking the government ID numbers before sharing the minimum necessary fields protects sensitive personally identifiable information (PII) and complies with data protection regulations like GDPR or CCPA. This action reduces the risk of unauthorized exposure of high-risk data while still enabling the test team to perform their work.
Exam trap
The trap here is that candidates may assume internal teams are automatically trusted and fail to apply data minimization, overlooking that even trusted users should only receive the minimum data necessary for their role.
How to eliminate wrong answers
Option A is wrong because internal trust does not justify exposing sensitive government ID numbers to a team that does not need them; this violates the principle of least privilege and could lead to a data breach. Option C is wrong because encrypting the file does not address the core issue of sharing unnecessary sensitive data; the government ID numbers would still be accessible to the entire test group once decrypted, and emailing the file to the entire group increases the risk of interception or accidental forwarding. Option D is wrong because relying on the team not to open sensitive columns is a weak security control; it depends on human behavior and does not prevent accidental or malicious access to the government ID numbers, which should be removed or masked as a technical control.