The answer is to create a purchase order approval workflow with a condition on amount. This is the most efficient configuration because Dynamics 365 Finance workflows allow you to define conditional logic, such as triggering an approval step only when the purchase order total exceeds $10,000, automatically routing it to the finance manager. On the MB-920 exam, this question tests your understanding of workflow automation versus other financial controls—a common trap is confusing budget control (which caps spending) or vendor invoice policies (which apply after the purchase) with the approval process. Remember that workflows are the go-to tool for automating approval hierarchies based on specific conditions like amount thresholds. A simple memory tip: “Workflows watch the amount; budget control blocks the spend.”
MB-920 Describe Dynamics 365 Finance Practice Question
This MB-920 practice question tests your understanding of describe dynamics 365 finance. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A company uses Dynamics 365 Finance and needs to enforce that purchase orders over $10,000 require approval from the finance manager. What is the most efficient way to configure this?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a purchase order approval workflow with a condition on amount.
Option C is correct. Workflows in Dynamics 365 Finance allow you to create approval processes based on conditions like amount. Option A is wrong because budget control limits spending but doesn't enforce approval workflow. Option B is wrong because vendor invoice policies are for invoices, not purchase orders. Option D is wrong because manually notifying approvers is not efficient or automated.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Configure budget control to restrict spending.
Why it's wrong here
Budget control prevents overspending but doesn't require approval.
✗
Manually notify the finance manager for high-value POs.
Why it's wrong here
Not automated or efficient.
✓
Create a purchase order approval workflow with a condition on amount.
Why this is correct
Workflows automate approval routing based on conditions.
Related concept
Read the scenario before looking for a memorised answer.
✗
Set up a vendor invoice policy.
Why it's wrong here
Vendor invoice policies apply to invoices, not purchase orders.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.
TExam Day Tips
→Underline the problem statement mentally.
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
Got this wrong? Here's your next step.
Identify which MB-920 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Describe Dynamics 365 Finance — This question tests Describe Dynamics 365 Finance — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Create a purchase order approval workflow with a condition on amount. — Option C is correct. Workflows in Dynamics 365 Finance allow you to create approval processes based on conditions like amount. Option A is wrong because budget control limits spending but doesn't enforce approval workflow. Option B is wrong because vendor invoice policies are for invoices, not purchase orders. Option D is wrong because manually notifying approvers is not efficient or automated.
What should I do if I get this MB-920 question wrong?
Identify which MB-920 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
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These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. A company is implementing Dynamics 365 Finance and needs to ensure that all purchase orders over $10,000 require approval from a manager. What is the best approach to configure this?
medium
✓ A.Create a purchase order approval workflow
B.Configure a procurement policy
C.Set up a budget control rule
D.Assign a security role to managers
Why A: Correct: Configure a workflow for purchase order approval. Option A is wrong because Budget control only enforces budget limits. Option B is wrong because Procurement and sourcing policies are for vendor selection. Option D is wrong because Security roles control access, not approval thresholds.
Variation 2. A company using Dynamics 365 Finance needs to ensure that purchase orders exceed a certain amount require additional approval from a director. Which feature should be configured?
medium
A.Approval journal
B.Procurement and sourcing parameters
C.Budget manager role
✓ D.Purchase order workflow
Why D: Option A is correct because the purchase order workflow can be configured with conditional approval rules based on amount. Option B is wrong because an approval journal is not a standard Dynamics 365 concept. Option C is wrong because the budget manager role is for budget control, not purchase order approval. Option D is wrong because procurement and sourcing is a module that includes purchase order workflows, but the specific feature is the workflow itself.
Variation 3. A company using Dynamics 365 Finance needs to ensure that purchase requisitions over $10,000 are reviewed by a manager before becoming purchase orders. Which feature should they use?
medium
A.Purchase agreements
✓ B.Workflow
C.Procurement catalogs
D.Budget control
Why B: Option C is correct because workflow automates approval processes based on rules. Option A is wrong because budget control prevents overspending, not approvals. Option B is wrong because purchase agreements are contracts with vendors. Option D is wrong because procurement catalogs manage approved items.
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Question Discussion
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