- A
Add the DPO to the 'Audit Logs' role in the Microsoft Purview compliance portal.
This role provides read and export permissions for audit logs only.
- B
Add the DPO to the Global Administrator role.
Why wrong: Global admin has full access to all settings, which is excessive.
- C
Assign the Security Reader role in Microsoft Entra ID.
Why wrong: Security Reader provides read-only access to security features but not to Purview audit logs.
- D
Assign the Compliance Administrator role in Microsoft Entra ID.
Why wrong: Compliance Administrator has broader permissions, including managing compliance settings.
Question 395 of 985
Describe security, compliance, privacy, and trust in Microsoft 365 →mediumMultiple ChoiceObjective-mapped
Audit Logs Role in Microsoft Purview Compliance Portal
This MS-900 practice question tests your understanding of describe security, compliance, privacy, and trust in microsoft 365. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Wide World Importers is a financial services company that must comply with GDPR. They use Microsoft 365 E5 and have enabled audit logging. The Data Protection Officer (DPO) needs to be able to search and export all audit records related to a specific user's activities for the past 90 days. The DPO is not a global admin and should only have permissions to view and export audit logs. You need to provide the DPO with the appropriate access. What should you do?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Add the DPO to the 'Audit Logs' role in the Microsoft Purview compliance portal.
Option A is correct. The 'Audit Logs' role in the Microsoft Purview compliance portal grants read and export permissions for audit logs, which is exactly what the DPO needs. Option B (Global Administrator) grants far too many privileges. Option C (Security Reader) in Microsoft Entra ID does not include Purview audit log access. Option D (Compliance Administrator) is a broader role that includes many other permissions beyond audit log access.
Key principle: Authentication proves identity; authorization controls what that identity can do after login. Both must work for full privileged access.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Add the DPO to the 'Audit Logs' role in the Microsoft Purview compliance portal.
Why this is correct
This role provides read and export permissions for audit logs only.
Related concept
Authentication checks who the user is.
- ✗
Add the DPO to the Global Administrator role.
Why it's wrong here
Global admin has full access to all settings, which is excessive.
- ✗
Assign the Security Reader role in Microsoft Entra ID.
Why it's wrong here
Security Reader provides read-only access to security features but not to Purview audit logs.
- ✗
Assign the Compliance Administrator role in Microsoft Entra ID.
Why it's wrong here
Compliance Administrator has broader permissions, including managing compliance settings.
Common exam traps
Common exam trap: authentication is not authorization
Logging in proves the user can authenticate. It does not automatically mean the user is allowed to enter privileged or configuration mode. Watch for AAA authorization, privilege level and command authorization details.
Detailed technical explanation
How to think about this question
This kind of question is testing the difference between identity and permission. A user may successfully log in to a router because authentication is working, but still fail to enter configuration mode because authorization is missing, misconfigured or mapped to a lower privilege level.
KKey Concepts to Remember
- Authentication checks who the user is.
- Authorization controls what the user is allowed to do after login.
- Privilege levels affect access to EXEC and configuration commands.
- AAA, TACACS+ and RADIUS can separate login success from command access.
TExam Day Tips
- Do not assume successful login means full administrative access.
- Look for words such as cannot enter configuration mode, privilege level, authorization or command access.
- Separate login problems from permission problems before choosing the answer.
Key takeaway
Authentication proves identity; authorization controls what that identity can do after login. Both must work for full privileged access.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Review Cisco AAA concepts — authentication, authorization, and accounting. Study privilege levels (0–15), command authorization under TACACS+, and how RADIUS differs. Then practise related MS-900 questions on access control and AAA configuration.
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Describe security, compliance, privacy, and trust in Microsoft 365 — study guide chapter
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FAQ
Questions learners often ask
What does this MS-900 question test?
Describe security, compliance, privacy, and trust in Microsoft 365 — This question tests Describe security, compliance, privacy, and trust in Microsoft 365 — Authentication checks who the user is..
What is the correct answer to this question?
The correct answer is: Add the DPO to the 'Audit Logs' role in the Microsoft Purview compliance portal. — Option A is correct. The 'Audit Logs' role in the Microsoft Purview compliance portal grants read and export permissions for audit logs, which is exactly what the DPO needs. Option B (Global Administrator) grants far too many privileges. Option C (Security Reader) in Microsoft Entra ID does not include Purview audit log access. Option D (Compliance Administrator) is a broader role that includes many other permissions beyond audit log access.
What should I do if I get this MS-900 question wrong?
Review Cisco AAA concepts — authentication, authorization, and accounting. Study privilege levels (0–15), command authorization under TACACS+, and how RADIUS differs. Then practise related MS-900 questions on access control and AAA configuration.
What is the key concept behind this question?
Authentication checks who the user is.
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Last reviewed: Jun 21, 2026
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