MS-900 Practice Exam 3 — 20 Questions

Question 1

A help desk lead is documenting the correct Microsoft 365 approach to keep a workload on-premises while using Microsoft cloud collaboration services. Cloud concept or benefit best matches this requirement?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Hybrid cloud. A hybrid cloud model is the correct approach because it allows an organization to keep a specific workload on-premises while leveraging Microsoft cloud collaboration services (such as Exchange Online, SharePoint Online, or Teams). This is achieved through integration technologies like Microsoft Entra Connect for identity synchronization and Exchange Hybrid Configuration Wizard for mail routing, enabling a seamless coexistence between on-premises and cloud environments.

Answer

Sensitivity labels

Answer

Microsoft Planner

Answer

Data Loss Prevention (DLP)

Question 2

A help desk lead is documenting the correct Microsoft 365 approach to estimate monthly Microsoft 365 subscription cost. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Plan selection, user count, add-ons, billing term, and applicable discounts. Estimating monthly Microsoft 365 subscription cost requires evaluating plan selection (e.g., Business Basic, Business Premium, Enterprise E3/E5), user count, add-ons (e.g., Microsoft 365 E5 Compliance, Power BI Pro), billing term (monthly vs. annual commitment), and applicable discounts (e.g., EA, CSP, or promotional offers). These factors directly determine the total monthly cost, making this the most relevant concept under the 'Describe Microsoft 365 pricing and support' domain.

Answer

Microsoft Whiteboard

Answer

Microsoft Stream

Answer

Microsoft Forms

Question 3

Drag and drop the steps to perform an eDiscovery content search in the Microsoft 365 compliance center into the correct order.

Accepted Answer

Create a new content search, then specify the locations to search, then define the search query, then preview and review the results. eDiscovery content search involves creating a search, specifying locations, query, and reviewing results.

Answer

Create a new content search, then define the search query, then specify the locations to search, then preview and review the results

Answer

Specify the locations to search, then create a new content search, then define the search query, then preview and review the results

Answer

Create a new content search, then specify the locations to search, then preview and review the results, then define the search query

Question 4

Your organization is implementing Microsoft Entra ID (formerly Azure AD) for identity management. Users report that they are prompted for multifactor authentication (MFA) every time they sign in, even from trusted devices. What should you configure to reduce MFA prompts while maintaining security?

Accepted Answer

Modify the Conditional Access policy to set session control 'Sign-in frequency' to a longer period.. The 'Sign-in frequency' session control in a Conditional Access policy defines how often users must reauthenticate. By extending this period (e.g., to 30 days) for trusted devices, MFA prompts are reduced while Conditional Access still enforces MFA when the session expires or risk conditions change. This directly addresses the symptom of repeated MFA prompts on trusted devices.

Answer

Define trusted IP ranges in Named locations.

Answer

Configure self-service password reset (SSPR) to require MFA less often.

Answer

Use Microsoft Entra Privileged Identity Management (PIM) to grant MFA exemption.

Question 5

A company with 500 Microsoft 365 Business Premium users encounters a critical service outage that prevents all users from accessing email. They need to report the incident and expect a response within 1 hour. Which support option should they use to achieve this while keeping additional costs as low as possible?

Accepted Answer

Purchase a Microsoft Professional Direct support subscription and submit a Severity A incident.. Microsoft 365 Business Premium includes only standard support incidents with no guaranteed response time. To achieve a 1-hour response for a critical outage (Severity A), you need a paid support plan. The Professional Direct support subscription is the most cost-effective option that provides a 1-hour response for Severity A incidents, making option B correct.

Answer

Create a service request through the Microsoft 365 admin center, which includes a standard support incident.

Answer

Purchase a Microsoft Premier Support plan and submit a critical incident.

Answer

Post the issue in the Microsoft 365 Tech Community forum.

Question 6

A company wants to automatically send an email notification to a manager when a new request is submitted in a SharePoint list. The process should require no custom code. Which Microsoft 365 tool should they use?

Accepted Answer

Power Automate. Power Automate is the correct choice because it provides a no-code, trigger-based workflow engine that can automatically send an email when a new item is added to a SharePoint list. It integrates directly with SharePoint and Outlook, requiring no custom code or developer intervention.

Answer

SharePoint Designer

Answer

Power Apps

Answer

Microsoft Lists

Question 7

A consulting firm needs a tool to allow customers to schedule appointments with specific consultants online. The tool must show available time slots, send confirmation emails, and allow customers to reschedule. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Bookings. Microsoft Bookings is the correct app because it is specifically designed for scheduling appointments, showing real-time availability of staff, sending automated confirmation and reminder emails, and allowing customers to self-manage rescheduling or cancellations. It integrates with Exchange Online for calendar synchronization and Teams for virtual meetings, meeting all stated requirements.

Answer

Microsoft Forms

Answer

Microsoft To Do

Answer

Microsoft Planner

Question 8

A service owner is comparing Microsoft 365 capabilities and needs to give different departments different Microsoft 365 features without wasting licenses. Microsoft 365 licensing, admin, or support concept is most relevant?

Accepted Answer

Assign plans based on user role and requirements. The service owner needs to assign Microsoft 365 licenses efficiently by matching features to departmental roles. The concept of assigning plans based on user role and requirements (Option A) directly addresses this by using Microsoft Entra ID group-based licensing or direct assignment to ensure each user gets only the necessary SKU (e.g., E3 for knowledge workers, F3 for frontline), avoiding waste. This is the core licensing principle for cost optimization in Microsoft 365.

Answer

Microsoft Whiteboard

Answer

Microsoft Forms

Answer

Microsoft Stream

Question 9

A global organization uses Microsoft 365 E5 and needs to securely share sensitive documents with external partners. The compliance officer requires that external users can view but not edit, print, or forward the documents, and access must expire after 30 days. Which combination of services should the admin use?

Accepted Answer

Microsoft Purview Information Protection with sensitivity labels and SharePoint Online. Microsoft Purview Information Protection with sensitivity labels can enforce 'View Only' permissions that prevent editing, printing, and forwarding, while SharePoint Online allows setting an expiration date for external access via sharing links. Together, they meet the compliance officer's requirements for granular document-level restrictions and time-bound access.

Answer

SharePoint Online External Sharing and Microsoft Entra B2B

Answer

Microsoft Entra B2B collaboration with Conditional Access

Answer

Microsoft Teams with guest access and sharing permissions

Question 10

A compliance administrator needs to block sharing of documents containing credit card numbers. Which Microsoft 365 capability is the best fit?

Accepted Answer

Data Loss Prevention policies. Data Loss Prevention (DLP) policies in Microsoft 365 are specifically designed to identify, monitor, and automatically protect sensitive information—such as credit card numbers—across Exchange Online, SharePoint, OneDrive, and Teams. By configuring a DLP policy with a built-in sensitive info type for credit card numbers, the administrator can block users from sharing documents containing that data, either by preventing the action or triggering a notification. This directly addresses the compliance requirement to block sharing of documents with credit card numbers.

Answer

Microsoft Teams live events

Answer

Microsoft Bookings

Answer

OneDrive sync client

Question 11

A company is evaluating moving its on-premises infrastructure to a cloud environment. They want a service that provides virtual machines, storage, and networking capabilities while retaining full control over the operating system and applications. Which cloud service model best meets this requirement?

Accepted Answer

Infrastructure as a Service (IaaS). Infrastructure as a Service (IaaS) provides virtualized computing resources, including virtual machines, storage, and networking, over the internet. The customer retains full administrative control over the operating system, applications, and middleware, while the cloud provider manages the underlying physical hardware. This matches the requirement for full OS and application control.

Answer

Software as a Service (SaaS)

Answer

Platform as a Service (PaaS)

Answer

Private Cloud

Question 12

A marketing team needs to create a visually compelling newsletter that can be distributed via email and viewed in a browser. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Sway. Microsoft Sway is the correct choice because it is specifically designed for creating interactive, web-based newsletters and presentations that can be easily shared via a link and viewed in any browser. Unlike traditional desktop publishing tools, Sway uses a responsive design canvas that automatically adapts to different screen sizes, making it ideal for email distribution and browser viewing without requiring recipients to download attachments.

Answer

Microsoft Publisher

Answer

Microsoft PowerPoint

Answer

Microsoft Word

Question 13

Refer to the exhibit. What is the purpose of the 'classification' property in this Microsoft Purview sensitivity label policy?

Accepted Answer

To specify the sensitivity level of the content. In Microsoft Purview sensitivity labels, the 'classification' property (sometimes labeled 'Sensitivity level' in the label definition) is what determines the sensitivity tier the label represents — for example, Public, General, Confidential, or Highly Confidential. It drives how the label is presented to users and how downstream policies (DLP, auto-labeling) interpret the content's sensitivity. It is not the mechanism for retention, encryption, or permissions.

Answer

To set the retention period for the labeled content

Answer

To define encryption settings for the label

Answer

To define user permissions for accessing the content

Question 14

A marketing team needs to collaborate on a presentation that will be updated frequently by multiple team members, and they want to ensure everyone always has the latest version without manual tracking. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it provides a centralized document library with version history, co-authoring, and metadata management, ensuring all team members always access the latest version without manual tracking. Unlike OneDrive for Business, which is designed for individual use, SharePoint Online supports structured collaboration across a team with granular permissions and automated sync.

Answer

Exchange Online

Answer

Microsoft Teams

Answer

OneDrive for Business

Question 15

A marketing team needs to create a slide-based presentation that includes charts copied from an Excel spreadsheet and animated transitions. They also require the ability to collaborate in real-time with remote colleagues. Which Microsoft 365 app should they use?

Accepted Answer

PowerPoint. PowerPoint is the correct choice because it is specifically designed for creating slide-based presentations with rich media, including charts copied from Excel and animated transitions. It also supports real-time co-authoring via OneDrive or SharePoint, enabling multiple remote colleagues to edit simultaneously.

Answer

Word

Answer

Excel

Answer

Sway

Question 16

Refer to the exhibit. An admin creates a Microsoft Purview Data Loss Prevention (DLP) policy rule as shown. When will the rule block access?

Accepted Answer

When a credit card number is detected with high confidence. The rule is configured with a condition that triggers when a credit card number is detected with a confidence level of 'high'. The action 'Block access' is set to execute when this condition is met. Therefore, the rule blocks access specifically when a credit card number is detected with high confidence, making option A correct.

Answer

When the document is shared externally

Answer

When any sensitive information type is detected

Answer

Never, because the rule is not applied to any location

Question 17

A department head asks which Microsoft 365 option should be used to meter compute and storage usage for consumption-based billing. Cloud concept or benefit best matches this requirement?

Accepted Answer

Measured service. Measured service is a core cloud computing concept where resource usage (compute, storage, network) is metered and billed based on actual consumption. In Microsoft 365, this aligns with consumption-based billing models like pay-as-you-go for Azure services or per-user licensing adjustments, enabling cost transparency and optimization.

Answer

Sensitivity labels

Answer

Microsoft Planner

Answer

Data Loss Prevention (DLP)

Question 18

A user wants to schedule a meeting with colleagues and automatically find a time that works for everyone. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Outlook. Microsoft Outlook includes the Scheduling Assistant feature, which uses free/busy data from the Exchange Online calendar to automatically suggest meeting times that work for all attendees. This is the correct app for scheduling meetings with colleagues because it directly integrates with the organization's calendar system to find mutual availability.

Answer

Microsoft Bookings

Answer

Microsoft Teams

Answer

Microsoft Viva Insights

Question 19

A multinational organization uses Microsoft 365 and wants to comply with data residency requirements. They need to ensure that data for European users stays within the European Union. Which Microsoft 365 feature should they configure?

Accepted Answer

Configure multi-geo capabilities in SharePoint Online and OneDrive.. Multi-Geo capabilities in SharePoint Online and OneDrive allow organizations to provision and store data at rest in specific geographic locations, such as the European Union, to meet data residency requirements. This feature enables tenant administrators to define a preferred data location for users, ensuring their content remains within the EU boundary.

Answer

Create retention policies for EU users.

Answer

Set conditional access policies to restrict access from outside EU.

Answer

Use data loss prevention policies to block data movement.

Question 20

A security team wants Microsoft 365 access to be allowed only when a user's device is marked compliant by management policy. Which two capabilities are normally combined? (Choose two.)

Accepted Answer

Microsoft Intune compliance policies. Microsoft Intune compliance policies define the rules that a device must meet (e.g., encryption, OS version, threat level) to be considered compliant. Conditional Access enforces access decisions based on signals like device compliance status, blocking or granting access to Microsoft 365 services. Together, they ensure only compliant devices can access corporate resources.

Answer

Microsoft Stream

Answer

Microsoft Forms