MS-900 Practice Exam 2 — 20 Questions

Question 1

A project team needs to create a shared workspace to manage tasks, share files, track project milestones, and communicate through conversation threads. They want a single app that integrates with other Microsoft 365 services like Outlook and Teams. Which Microsoft 365 app is best suited for this requirement?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Microsoft Planner. Microsoft Planner is best suited because it provides a shared workspace with buckets and cards for task management, file attachments, milestone tracking via checklists and due dates, and conversation threads on each task. It integrates natively with Outlook for task visibility and with Teams via the Planner tab, meeting the requirement for a single app that combines these capabilities.

Answer

Microsoft To Do

Answer

Microsoft Project for the web

Answer

Microsoft Lists

Question 2

A company with 250 users has Microsoft 365 E3 licenses. They want to add advanced anti-phishing and anti-malware protection for email and also deploy endpoint detection and response (EDR) for all devices. What is the most cost-effective licensing add-on?

Accepted Answer

Microsoft 365 E5 Security add-on. Microsoft 365 E5 Security add-on provides advanced anti-phishing and anti-malware protection via Microsoft Defender for Office 365 Plan 2 and includes Microsoft Defender for Endpoint Plan 2 for EDR capabilities. This is the most cost-effective option because it adds exactly the required security features to existing E3 licenses without the higher cost of a full E5 upgrade or the redundancy of separate plan 1 add-ons.

Answer

Microsoft Defender for Microsoft 365 Plan 1 and Microsoft Defender for Endpoint Plan 1 add-ons

Answer

Microsoft 365 E5 Compliance add-on

Answer

Upgrade all users to Microsoft 365 E5

Question 3

A marketing manager needs to create a modern intranet site that publishes news, important announcements, and upcoming events. The site must be responsive on mobile devices and allow employees to like, comment, and share articles. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Communication site. A SharePoint Communication site is designed for broadcasting news, announcements, and events to a broad audience, with built-in support for responsive mobile rendering and social features like likes, comments, and sharing. This makes it the correct choice for a modern intranet that needs to engage employees across devices.

Answer

Microsoft Teams

Answer

Microsoft Viva Engage

Answer

Microsoft Viva Connections

Question 4

A company runs a custom application on a cloud provider's infrastructure. The provider manages the physical servers, networking, and storage, but the company installs, configures, and patches the operating system and application. Which cloud service model is this?

Accepted Answer

Infrastructure as a Service (IaaS). This scenario describes Infrastructure as a Service (IaaS) because the cloud provider manages the underlying physical infrastructure (servers, networking, storage), while the customer retains control over the operating system, middleware, and application. In IaaS, the customer is responsible for OS patching, configuration, and application management, which matches the given responsibilities.

Answer

Software as a Service (SaaS)

Answer

Platform as a Service (PaaS)

Answer

Function as a Service (FaaS)

Question 5

A non-profit organization with 200 employees needs to equip their staff with Microsoft 365 Business Premium, which includes desktop Office apps, Microsoft Intune, Microsoft Entra ID Premium P1, and Microsoft Defender for Office 365 Plan 1. They are eligible for non-profit pricing. What is the most cost-effective way to obtain these capabilities?

Accepted Answer

Microsoft 365 Business Premium (non-profit pricing). Microsoft 365 Business Premium (non-profit pricing) is the most cost-effective option because it bundles all required capabilities—desktop Office apps, Microsoft Intune, Microsoft Entra ID Premium P1, and Microsoft Defender for Office 365 Plan 1—into a single per-user license at a significantly reduced non-profit rate. Purchasing separate add-ons or a higher-tier plan like E3 would incur unnecessary costs without providing additional needed features.

Answer

Microsoft 365 Business Basic (non-profit) plus separate add-ons for Intune and Defender for Office 365

Answer

Microsoft 365 E3 (non-profit pricing)

Answer

Microsoft 365 Business Standard (non-profit) plus add-ons for Intune and Defender for Office 365

Question 6

Which cloud characteristic allows an organization to increase or decrease computing resources quickly based on demand, without requiring manual intervention?

Accepted Answer

Rapid elasticity. Rapid elasticity is the cloud characteristic that enables automatic, on-demand scaling of computing resources (such as virtual machines, storage, or network bandwidth) in response to fluctuating workload demands, without requiring manual provisioning or de-provisioning. This is a core feature of cloud computing defined by NIST SP 800-145, allowing resources to scale out (increase) or scale in (decrease) dynamically, often using orchestration tools like Azure Autoscale or AWS Auto Scaling. The key distinction is that the scaling happens quickly and automatically, based on predefined rules or metrics like CPU utilization or request count.

Answer

Measured service

Answer

Resource pooling

Answer

Broad network access

Question 7

A sales representative needs to quickly create a professional-looking price quote that includes dynamic pricing from a company database and send it as a PDF to a customer. Which Microsoft 365 app is best suited for this?

Accepted Answer

Microsoft Word. Microsoft Word is best suited because it supports mail merge and dynamic content from external data sources like a company database. Using Word's 'Insert Quick Parts' or mail merge features, a sales rep can pull live pricing data into a professional quote template and then export the document as a PDF directly from Word.

Answer

Microsoft Excel

Answer

Microsoft Sway

Answer

Microsoft SharePoint Online

Question 8

A project team needs to track action items and issues in a shared list that is accessible from within Outlook and SharePoint. They need to be able to create custom columns, set reminders, and view a history of changes. Which Microsoft 365 app is best suited for this?

Accepted Answer

Microsoft Lists. Microsoft Lists is the correct choice because it provides a shared, customizable list that integrates directly with both Outlook and SharePoint. It allows users to create custom columns, set reminders via Power Automate or column formatting, and track version history for changes, meeting all specified requirements.

Answer

Microsoft To Do

Answer

Microsoft Planner

Answer

Microsoft Viva Engage

Question 9

A cloud user can access their files from a work desktop, a personal laptop at home, and a mobile phone while traveling. Which essential characteristic of cloud computing does this scenario best illustrate?

Accepted Answer

Broad network access. Broad network access is the correct answer because it describes the ability to access cloud resources from diverse client platforms (work desktop, personal laptop, mobile phone) over the network using standard protocols such as HTTPS, SSH, or VPN. This characteristic ensures that services are available from any location with internet connectivity, not just from a single device or network.

Answer

On-demand self-service

Answer

Resource pooling

Answer

Rapid elasticity

Question 10

An organization is concerned about data leakage from sensitive emails. They want to enforce encryption on emails containing financial information automatically. Which Microsoft 365 solution should they configure?

Accepted Answer

Microsoft Purview Message Encryption. Microsoft Purview Message Encryption (Option B) is the correct solution because it enables organizations to send and receive encrypted email messages, and it can be configured with mail flow rules to automatically encrypt emails containing sensitive financial information. This service leverages Azure Rights Management (Azure RMS) to provide persistent protection that follows the email, ensuring only authorized recipients can decrypt and read the content.

Answer

Data Loss Prevention (DLP) policies

Answer

Microsoft Purview Information Protection (Microsoft Purview Information Protection)

Answer

Exchange Online Protection (EOP)

Question 11

A business stakeholder asks how Microsoft 365 can help them manage laptops and mobile devices with compliance policies and app protection. Microsoft security, identity, or compliance capability should it use?

Accepted Answer

Microsoft Intune. Microsoft Intune is the correct answer because it is a cloud-based endpoint management solution that provides mobile device management (MDM) and mobile application management (MAM) capabilities. It allows administrators to enforce compliance policies (e.g., require PIN, encrypt device) and app protection policies (e.g., restrict copy/paste, prevent data leakage) on laptops and mobile devices, directly addressing the stakeholder's request.

Answer

Microsoft Stream

Answer

Microsoft Planner

Answer

Microsoft Forms

Question 12

A company currently has Microsoft 365 E3 licenses for all users. They need to retain all Exchange Online mailbox data for 10 years and place legal holds for litigation. Which add-on license provides these retention and eDiscovery capabilities?

Accepted Answer

Microsoft 365 E5 Compliance. Microsoft 365 E5 Compliance is the correct add-on because it includes advanced eDiscovery (e.g., eDiscovery Premium) and retention capabilities such as Preservation Lock and 10-year retention policies via Microsoft Purview. The base E3 license only provides basic retention and eDiscovery, lacking the extended 10-year retention and litigation hold features required for this scenario.

Answer

Microsoft 365 E5 Security

Answer

Microsoft 365 E5

Answer

Office 365 E5

Question 13

A help desk lead is documenting the correct Microsoft 365 approach to use hosted email without managing mail servers. Cloud concept or benefit best matches this requirement?

Accepted Answer

Software as a Service (SaaS). Microsoft 365's Exchange Online delivers hosted email as a Software as a Service (SaaS) offering. This means Microsoft manages the mail servers, software updates, and infrastructure, while the help desk lead simply configures user mailboxes and policies via the admin center. SaaS is the cloud model where the provider hosts and manages the entire application, aligning perfectly with the requirement to avoid managing mail servers.

Answer

Platform as a Service (PaaS)

Answer

Community cloud

Answer

Infrastructure as a Service (IaaS)

Question 14

A project manager wants to create a visual dashboard that tracks project tasks, deadlines, and progress. The dashboard should pull data from a Microsoft List and update in real time. Which Microsoft 365 app is best suited for building this interactive dashboard?

Accepted Answer

Power BI. Power BI is the correct choice because it is designed to create interactive, real-time dashboards with live data connectivity. It can connect directly to a Microsoft List as a data source and refresh automatically, enabling real-time tracking of project tasks, deadlines, and progress with visualizations like charts and gauges.

Answer

Microsoft Lists

Answer

SharePoint Online

Answer

Microsoft Forms

Question 15

A user reports that they cannot access Microsoft 365 services. You check the Microsoft 365 admin center and see that their license is expired. What is the most likely result of an expired license?

Accepted Answer

The user loses access to Microsoft 365 services after a grace period. When a Microsoft 365 license expires, Microsoft does not immediately revoke access. Instead, the user enters a grace period (typically 30 days) during which they retain access but may see warnings. After the grace period ends, the user loses access to Microsoft 365 services, and their data is preserved for a further period (usually 90 days) before being deleted. This aligns with Microsoft's licensing and data retention policies.

Answer

Microsoft automatically purchases a new license

Answer

The user's data is immediately deleted

Answer

The user's account is automatically deleted

Question 16

A sales team uses Microsoft Lists to track leads. They want to create a real-time dashboard that shows the number of leads by stage, the total deal value, and the win rate. The dashboard must update automatically when the list is changed. Which Microsoft 365 app should they use to build this dashboard?

Accepted Answer

Microsoft Power BI. Microsoft Power BI is the correct choice because it is designed to create real-time, interactive dashboards that can connect directly to Microsoft Lists via the Power BI service or Power BI Desktop. It supports automatic data refresh when the underlying list changes, enabling live tracking of leads by stage, total deal value, and win rate without manual intervention.

Answer

Microsoft Excel

Answer

Microsoft SharePoint

Answer

Microsoft Power Automate

Question 17

A development team wants to build a custom web application. They choose a cloud service that provides the runtime environment, operating system, and middleware, but the team is responsible for writing and deploying their own code. The provider automatically applies patches to the underlying infrastructure. Which cloud service model best describes this approach?

Accepted Answer

Platform as a Service (PaaS). Platform as a Service (PaaS) provides the runtime environment, operating system, and middleware, allowing developers to focus on writing and deploying their own code while the cloud provider manages the underlying infrastructure, including automatic patching. This model abstracts the hardware and OS layer, giving the team full control over application code but not the platform stack.

Answer

Infrastructure as a Service (IaaS)

Answer

Software as a Service (SaaS)

Answer

Function as a Service (FaaS)

Question 18

Which THREE are key characteristics of cloud computing as defined by NIST?

Accepted Answer

Broad network access. The NIST SP 800-145 definition of cloud computing lists five essential characteristics, and three of them appear here: Broad network access (B), Resource pooling (C), and On-demand self-service (D). Broad network access (B) is correct because cloud capabilities must be available over the network through standard mechanisms that promote use by heterogeneous thin or thick client platforms such as mobile phones, laptops, and PDAs. Resource pooling (C) is correct because the provider's computing resources are pooled to serve multiple consumers using a multi-tenant model, with physical and virtual resources dynamically assigned and reassigned according to demand. On-demand self-service (D) is correct because a consumer can unilaterally provision computing capabilities, such as server time and network storage, automatically without requiring human interaction with each service provider. The other two NIST characteristics not listed among the options are rapid elasticity and measured service. High availability (A) is a desirable quality attribute but is not one of the five NIST essential characteristics, and reserved capacity (E) describes a purchasing or pricing model rather than a defining characteristic of cloud computing.

Answer

High availability

Answer

Reserved capacity

Question 19

An IT administrator needs to ensure that all company-issued Windows 11 devices are configured with the latest security policies and that applications are deployed automatically. Which Microsoft 365 service should they use?

Accepted Answer

Microsoft Intune. Microsoft Intune is the correct choice because it is a cloud-based endpoint management solution that provides mobile device management (MDM) and mobile application management (MAM). It allows IT administrators to enforce security policies (e.g., BitLocker, Windows Defender Firewall, compliance rules) and automate application deployment to Windows 11 devices without requiring on-premises infrastructure. Intune integrates with Microsoft Entra ID for identity-based conditional access but is the primary service for device configuration and app deployment.

Answer

Microsoft Microsoft Entra ID

Answer

Microsoft Defender for Endpoint

Answer

Microsoft 365 Apps for enterprise

Question 20

An administrator is reviewing a request from users who need to avoid buying servers upfront and pay monthly based on usage. Cloud concept or benefit best matches this requirement?

Accepted Answer

Operational expenditure (OpEx) model. The requirement to avoid upfront server purchases and pay monthly based on usage directly aligns with the operational expenditure (OpEx) model, a key cloud computing benefit. In cloud services, OpEx shifts costs from capital expenditure (CapEx) to a pay-as-you-go or subscription-based model, eliminating the need for large upfront hardware investments. This is a fundamental concept in Microsoft Azure and other cloud platforms, where resources like virtual machines are billed monthly based on actual consumption.

Answer

Sensitivity labels

Answer

Data Loss Prevention (DLP)

Answer

Microsoft Planner