Describe the core capabilities of the finance and operations apps →mediumMultiple ChoiceObjective-mapped
MB-920 Practice Question: Describe the core capabilities of the finance and operations apps
Exhibit
Refer to the exhibit.
```xml
<Workflow>
<WorkflowType>PurchaseOrderApproval</WorkflowType>
<Condition>
<Field>TotalAmount</Field>
<Operator>LessThanOrEqual</Operator>
<Value>10000</Value>
<Action>AutoApprove</Action>
</Condition>
<Condition>
<Field>TotalAmount</Field>
<Operator>GreaterThan</Operator>
<Value>10000</Value>
<Action>ManualApproval</Action>
</Condition>
</Workflow>
```Refer to the exhibit. This XML snippet shows a workflow configuration in Dynamics 365 Finance. What is the purpose of this workflow?
⚠ Common exam trap
Many candidates confuse the purpose of a purchase order approval workflow (which automates approval routing based on conditions like amount) with other purchase order-related features such as budget control, vendor collaboration, or invoice matching, which serve entirely different business processes.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
To automate purchase order approval based on amount
The workflow configuration in Dynamics 365 Finance uses a condition based on the purchase order amount to trigger an approval step. This is the core purpose of a purchase order approval workflow: to automatically route purchase orders for approval when they exceed a defined monetary threshold, ensuring proper authorization before the order is processed.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
To enforce budget control on purchase orders
Why it's wrong here
The workflow does not check budget; it only handles approval based on amount.
- ✗
To facilitate vendor collaboration
Why it's wrong here
The workflow is internal for approval, not external vendor collaboration.
- ✓
To automate purchase order approval based on amount
Why this is correct
The workflow auto-approves small purchase orders and routes large ones for manual approval.
- ✗
To match purchase orders with invoices
Why it's wrong here
Invoice matching is a separate process in Accounts Payable.
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JA
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Senior Network & Security Engineer · founder of Courseiva
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