PRINCE2F People: organizations, teams, and leadership Practice Question
A project is in the Managing a Stage Boundary process. Which action should the Project Manager take?
⚠ Common exam trap
PeopleCert often tests the distinction between the Project Manager's role (preparing information and updating plans) and the Project Board's role (authorizing stages), leading candidates to mistakenly think the Project Manager authorizes the next stage.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Update the Project Plan with actuals and forecasts
During the Managing a Stage Boundary process, the Project Manager must update the Project Plan with actuals and forecasts to reflect the current stage's performance and provide a basis for planning the next stage. This ensures the Project Board has accurate information to authorize the next stage or take corrective action.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Authorize the next stage
Why it's wrong here
Authorising the next stage is the Project Board's decision, taken after reviewing the End Stage Report and Next Stage Plan; the Project Manager only prepares and submits these products. It is tempting because the Project Manager drives the boundary process, but authority to approve stage continuation rests with the Board.
- ✗
Release a Work Package to the Team Manager
Why it's wrong here
Releasing a Work Package belongs to Controlling a Stage, where the Project Manager authorises work to the Team Manager; at Managing a Stage Boundary the focus is producing the End Stage Report and Next Stage Plan. It is tempting because work packages are authorised routinely, but that happens during stage execution, not at the boundary.
- ✗
Prepare the Project Brief
Why it's wrong here
The Project Brief is produced during Starting Up a Project, before the project mandate is developed into a baseline. At Managing a Stage Boundary the Project Manager prepares the End Stage Report and Next Stage Plan for the board, so this action belongs to an earlier process entirely.
- ✓
Update the Project Plan with actuals and forecasts
Why this is correct
Managing a Stage Boundary requires the Project Manager to update the Project Plan with actuals from the closing stage and forecasts for the next, then prepare the End Stage Report and Next Stage Plan for the board's authorisation decision.
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