- A
Create a file
Why wrong: Incorrect. This does not send approvals.
- B
Send an email (V2)
Why wrong: Incorrect. This only sends a plain email without approval buttons.
- C
Start and wait for an approval
Correct. This creates an approval request that can be acted upon from email.
- D
Send an HTTP request
Why wrong: Incorrect. This would require custom coding.
Question 251 of 976
PL-900 Practice Question: Demonstrate the capabilities of Power Automate
This PL-900 practice question tests your understanding of demonstrate the capabilities of power automate. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You are designing a Power Automate flow to approve expense reports. The flow must allow managers to approve or reject directly from the email notification without signing in. Which action should you use?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Start and wait for an approval
The 'Start and wait for an approval' action is specifically designed to send an approval request via email or the Power Automate mobile app, and it allows recipients to approve or reject directly from the email notification without needing to sign in, using adaptive cards or lightweight approval buttons. This meets the requirement for manager approval without authentication.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Create a file
Why it's wrong here
Incorrect. This does not send approvals.
- ✗
Send an email (V2)
Why it's wrong here
Incorrect. This only sends a plain email without approval buttons.
- ✓
Start and wait for an approval
Why this is correct
Correct. This creates an approval request that can be acted upon from email.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Send an HTTP request
Why it's wrong here
Incorrect. This would require custom coding.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap here is that candidates often confuse 'Send an email (V2)' with the ability to embed approval buttons, but that action only sends a static email and cannot capture responses without a separate custom solution, whereas 'Start and wait for an approval' is the native, correct action for this scenario.
Detailed technical explanation
How to think about this question
Under the hood, the 'Start and wait for an approval' action creates an approval request that is tracked in the Power Automate approvals center and, when sent via email, uses Microsoft's adaptive card technology to embed 'Approve' and 'Reject' buttons that trigger a callback to the flow via a secure token, eliminating the need for the user to authenticate. A subtle behavior is that if the email client does not support adaptive cards (e.g., plain text email), the user may be redirected to a sign-in page, so the 'Approval type' (e.g., 'Approve/Reject - First to respond') must be chosen carefully to match the organization's email client capabilities.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
TExam Day Tips
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
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FAQ
Questions learners often ask
What does this PL-900 question test?
Demonstrate the capabilities of Power Automate — This question tests Demonstrate the capabilities of Power Automate — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Start and wait for an approval — The 'Start and wait for an approval' action is specifically designed to send an approval request via email or the Power Automate mobile app, and it allows recipients to approve or reject directly from the email notification without needing to sign in, using adaptive cards or lightweight approval buttons. This meets the requirement for manager approval without authentication.
What should I do if I get this PL-900 question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 11, 2026
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