PL-900 Practice Test 2 — 25 Questions

Question 1

A company wants to integrate Power Automate with Microsoft Teams so that when a new task is assigned in Planner, a message is posted in a Teams channel. Which connector should be used?

Accepted Answer

Microsoft Teams. Microsoft Teams. The Microsoft Teams connector allows posting messages to Teams channels, which is exactly what the scenario requires. Option A (Outlook.com) is for personal email, not Teams. Option B (SharePoint) is for document management, not Teams messaging. Option C (Office 365 Outlook) is for email and calendar, not for posting to Teams channels.

Answer

Outlook.com

Answer

SharePoint

Answer

Office 365 Outlook

Question 2

A multinational corporation uses Power Platform extensively. They have multiple environments: DEV, TEST, UAT, STAGING, and PROD. A developer accidentally published a Power App that connects to a SQL Server database using an unapproved connector in the PROD environment. The organization has strict data governance policies that require all connections to use approved connectors only. The admin needs to block this connector in PROD while still allowing it in other environments. What should the admin do?

Accepted Answer

Create an environment-level DLP policy for PROD that blocks the connector.. Environment-level DLP policies in Power Platform apply only to a specific environment, so creating one for PROD that blocks the unapproved connector restricts it there while leaving DEV, TEST, UAT, and STAGING unaffected. This precisely meets the requirement to block the connector only in PROD. Tenant-level policies would affect all environments, which is too broad.

Answer

Create a tenant-level DLP policy that blocks the connector for all environments.

Answer

Remove the developer's permissions to the PROD environment.

Answer

Delete the Power App from PROD.

Question 3

A user wants to create a simple app to track personal expenses using an Excel file stored in OneDrive. Which Power Apps approach should they use?

Accepted Answer

Create a canvas app from the Excel file. A canvas app can be created directly from an Excel file stored in OneDrive using the Power Apps 'Start from data' option. This generates a three-screen app (browse, detail, edit) that connects to the Excel table via the OneDrive for Business connector, making it ideal for simple personal expense tracking without requiring Dataverse or custom development.

Answer

Use Power Pages to display the Excel file

Answer

Create a model-driven app using Dataverse

Answer

Use Power Automate to create a mobile app

Question 4

A sales manager wants to create a Power BI report that shows monthly sales trends and allows drilling down from year to quarter to month. Which feature should they use?

Accepted Answer

Hierarchy. A hierarchy in Power BI allows users to create a parent-child relationship between fields (e.g., Year → Quarter → Month) that enables automatic drill-down and drill-up actions in visuals. This directly supports the sales manager's requirement to view monthly trends and drill from year to quarter to month without manual configuration.

Answer

Drill-through

Answer

Bookmarks

Answer

Slicers

Question 5

Match each Power Automate trigger type to its description.

Accepted Answer

Manual: A flow that runs when a user clicks a button or selects an action.. Correct matches: Manual triggers are user-initiated, scheduled triggers run on a time schedule, and automated triggers react to events. Common confusions arise between event-driven (automated) and time-based (scheduled) triggers, as well as between manual and other types.

Answer

Manual: A flow that runs on a recurring schedule.

Answer

Scheduled: A flow that starts automatically when a new file is created.

Question 6

An organization uses Power Automate to process invoices from email attachments. Some invoices are processed incorrectly because the flow fails to parse PDFs with non-standard layouts. What should the administrator do to improve accuracy?

Accepted Answer

Use AI Builder to create a custom document processing model.. AI Builder provides prebuilt and custom document processing models that use optical character recognition (OCR) and machine learning to extract data from PDFs with non-standard layouts. This directly addresses the root cause—parsing failures due to layout variability—by training the model on sample invoices to handle diverse formats, unlike static parsing logic.

Answer

Increase the flow run frequency to every minute.

Answer

Add a condition to route non-parsed invoices for manual approval.

Answer

Change the trigger to a manual button in Power Apps.

Question 7

A company has a canvas app that uses Microsoft Dataverse. The app is shared with many users, and some users report that they cannot see any data. What is the most likely cause?

Accepted Answer

Users do not have appropriate security roles in Dataverse to read the data.. In Microsoft Dataverse, access to data is governed by security roles assigned to users. If users can open the canvas app but see no data, the most likely cause is that their Dataverse security roles do not grant read privileges on the tables the app queries. Sharing the app itself does not automatically grant Dataverse data permissions.

Answer

The app uses a premium connector that requires a license.

Answer

The app is not published to the environment.

Answer

The app is configured to run only on mobile devices.

Question 8

Which TWO are benefits of using Microsoft Power Platform for business process automation?

Accepted Answer

Reduces need for custom coding. Microsoft Power Platform provides low-code and no-code tools like Power Automate and Power Apps, enabling users to create automated workflows and applications without writing custom code. This reduces reliance on professional developers and accelerates business process automation.

Answer

Requires dedicated IT team for every automation

Answer

Only works on-premises

Answer

Requires deep knowledge of programming languages

Question 9

An organization uses Power Automate flows that connect to Microsoft Dataverse. The flows need to run under a service account with specific permissions. What is the best practice to manage the connection?

Accepted Answer

Create a connection reference that uses the service account's connection. Connection references decouple the connection details from the flow definition, allowing you to configure a service account's connection once and reuse it across multiple flows. When you create a connection reference and set it to use a service account's connection (e.g., a pre-created Dataverse connection authenticated with the service account), the flow runs under that account's permissions without exposing credentials or requiring the flow owner to share their identity. This is the recommended pattern for service principal or application user scenarios in Power Automate.

Answer

Use the flow owner's credentials and share the flow with the service account

Answer

Create a service account connection type in the Power Platform admin center

Answer

Hardcode the service account credentials in the flow

Question 10

Your organization has a Power Apps portal that allows external users to submit support tickets. You need to ensure that only authenticated external users from specific domains can access the portal. What should you configure?

Accepted Answer

Configure the portal to use Microsoft Entra ID authentication and set up domain restrictions.. Power Apps portals can be configured to use Microsoft Entra ID (formerly Azure AD) as the identity provider, and within the portal settings you can restrict sign-in to users from specific domains. This ensures that only authenticated external users whose email domain matches the allowed list can access the portal, meeting the requirement without relying on IP filtering or obscurity.

Answer

Create a data loss prevention (DLP) policy that blocks external users.

Answer

Restrict access to the portal by IP address using a web application firewall.

Answer

Share the portal URL only with users from the allowed domains.

Question 11

A company wants to build an app that allows external vendors to submit invoices through a web portal. The app must be accessible without signing in with a Microsoft account. Which Power Platform solution should they use?

Accepted Answer

Power Pages site with anonymous access enabled. Power Pages (option A) is the correct solution because it enables external-facing websites that can be accessed by anonymous users without requiring a Microsoft account or license. Canvas apps and model-driven apps require authenticated users with appropriate licenses, and Power Automate is an automation service, not a portal for external submissions.

Answer

Canvas app shared with everyone

Answer

Model-driven app with anonymous access

Answer

Power Automate portal

Question 12

A company wants to create a Power Apps app that can be embedded in Microsoft Teams. Which type of Power Apps should they use?

Accepted Answer

Canvas app. Canvas apps can be directly embedded in Microsoft Teams using the 'Add to Teams' feature. Option A is incorrect because Power Pages are for building public-facing websites, not for embedding in Teams. Option B is incorrect because Copilot Studio is a tool for creating conversational AI, not a Power Apps type. Option C is incorrect because Model-driven apps are not directly embeddable in Teams; they require additional integration steps.

Answer

Power Pages

Answer

Copilot Studio

Answer

Model-driven app

Question 13

A company wants to build a Power App that uses AI to extract information from uploaded invoices. Which capability should they use?

Accepted Answer

AI Builder invoice processing model. AI Builder's invoice processing model is a prebuilt AI capability in Power Platform specifically designed to extract structured data (vendor, total, line items) from invoices using OCR plus machine learning. It integrates directly with Power Apps and Power Automate and requires no custom model training. This is the purpose-built solution for the stated requirement.

Answer

Power Automate with OCR actions

Answer

Power Virtual Agents

Answer

Copilot Studio

Question 14

Drag and drop the steps to create a Power Automate flow that sends an email when a new item is added to SharePoint in the correct order.

Accepted Answer

Create a new automated flow from blank, then select the trigger 'When an item is created' for SharePoint, then add the action 'Send an email' (Outlook), then configure the email and save.. The flow starts with an automated trigger, then adds an email action, and is saved after configuration.

Answer

Create a new automated flow from blank, then add the action 'Send an email', then select the trigger 'When an item is created' for SharePoint, then configure and save.

Answer

Select the trigger 'When an item is created' for SharePoint, then create a new automated flow from blank, then add action 'Send an email', then configure and save.

Answer

Create a new automated flow from blank, then select the trigger 'When an item is created' for SharePoint, then configure the email and save, then add the action 'Send an email'.

Question 15

A manufacturing company uses Power Apps to track inventory. They want to add a feature that automatically reorders stock when levels fall below a threshold. The solution must be low-code. Which Power Platform component should be integrated with Power Apps?

Accepted Answer

Power Automate. Power Automate is the correct component because it provides low-code workflow automation that can monitor inventory levels in real time and trigger reorder actions when thresholds are breached. By integrating Power Automate with Power Apps, you can create a cloud flow that checks stock data from a data source (e.g., Dataverse or SQL) and automatically sends reorder notifications or creates purchase orders, all without writing traditional code.

Answer

Power BI

Answer

Power Pages

Answer

Power Virtual Agents

Question 16

A company wants to ensure that changes to a Power Platform solution are tracked and can be rolled back if necessary. The development team uses source control. What should the administrator configure to enable solution lifecycle management?

Accepted Answer

Use managed solutions and export to source control. Solution lifecycle management in Power Platform relies on the ALM pattern: develop in an unmanaged solution, export it as a managed solution, and store the solution source (including the .zip and unpacked XML) in a source control repository such as Azure DevOps or GitHub. Managed solutions are immutable in target environments, preventing out-of-band edits, and the source-controlled artifacts enable versioning, diffing, and rollback by re-importing a prior version.

Answer

Backup the environment daily

Answer

Share the app with the team

Answer

Disable sharing to prevent changes

Question 17

A company wants to automate the process of moving files from a local network drive to SharePoint Online. Which Power Automate feature should they use?

Accepted Answer

On-premises data gateway with cloud flow. The on-premises data gateway is required to connect to a local network drive from a cloud flow. Power Automate cloud flows run in the cloud and cannot directly access on-premises file systems without a gateway. Option B is wrong because cloud flows with a SharePoint connector can only connect to SharePoint Online, not to a local drive. Option C is wrong because UI flows are for automating user interface interactions, not file transfers. Option D is wrong because business process flows provide guided step-by-step processes and are not for file automation.

Answer

Cloud flow with SharePoint connector

Answer

UI flow

Answer

Business process flow

Question 18

Drag and drop the steps to build a model-driven app in Power Apps in the correct order.

Accepted Answer

Set up Dataverse tables, then design forms/views, then build the app with sitemap, then publish with security roles. Model-driven apps require first setting up Dataverse tables, then designing forms/views, then building the app with sitemap, and finally publishing with security roles.

Answer

Design forms/views, then set up Dataverse tables, then build the app with sitemap, then publish with security roles

Answer

Set up Dataverse tables, then build the app with sitemap, then design forms/views, then publish with security roles

Answer

Publish with security roles, then set up Dataverse tables, then design forms/views, then build the app with sitemap

Question 19

Which THREE are valid components of a Microsoft Power Platform environment?

Accepted Answer

Custom connector. A custom connector is a valid component of a Microsoft Power Platform environment because it allows you to extend the platform by creating your own API connectors to external services. Custom connectors are stored and managed within an environment, enabling makers to build apps and flows that interact with systems not covered by out-of-the-box connectors.

Answer

Power BI workspace

Answer

Microsoft 365 Group

Question 20

A manager wants to create an app without writing any code. Which Power Apps type should they use?

Accepted Answer

Canvas app from a template. A canvas app from a template is the correct choice because it provides a pre-built, drag-and-drop design surface where a business user can customize screens, controls, and data connections without writing code. Templates accelerate development by supplying working layouts and sample data bindings that can be modified visually. This directly satisfies the 'no code' requirement while still producing a functional Power Apps application.

Answer

Power BI

Answer

Model-driven app

Answer

Power Automate