PL-900 Practice Exam 4 — 20 Questions

Question 1

A company wants to enable employees to ask questions about HR policies using a conversational interface. The system should be built with minimal code. Which Power Platform capability should they use?

Accepted Answer

Microsoft Copilot Studio. Microsoft Copilot Studio (D) is the correct choice because it enables the creation of conversational AI agents with minimal code, specifically designed for building chatbots that can answer HR policy questions. It integrates with Power Platform and uses prebuilt templates and natural language understanding to handle employee queries without requiring extensive development.

Answer

Power BI

Answer

Power Apps

Answer

Power Automate

Question 2

You are troubleshooting a canvas app that loads slowly. The app uses over 50 data sources and many formulas. Which action is most likely to improve performance?

Accepted Answer

Use delegable queries to filter data at the source. Delegable queries process filtering on the data source server, reducing the amount of data transferred to the app and improving load time. Option A is incorrect because increasing the data row limit can actually increase the amount of data loaded, worsening performance. Option C is incorrect because disabling formula-level error checking does not affect performance and can hide issues. Option D is incorrect because removing unused data sources helps reduce app size but may not be the most impactful action for slow loading due to excessive data retrieval.

Answer

Increase the data row limit for each data source

Answer

Disable the formula-level error checking

Answer

Remove unused data sources from the app

Question 3

Refer to the exhibit. You are reviewing the app definition XML for a model-driven app. Based on the exhibit, which tables are included in the app?

Accepted Answer

Account, contact, opportunity. The <component> elements list account, contact, and opportunity, which are the tables included in the app. Option A is incorrect because 'lead' is not listed among the components; Option B is incorrect because it omits 'opportunity'; Option D is incorrect because 'salesDashboard' is a dashboard component, not a table.

Answer

Account, contact, opportunity, lead

Answer

Account, contact

Answer

Account, contact, opportunity, salesDashboard

Question 4

You are designing a Power Automate flow that processes approvals for expense reports. If an expense exceeds $5,000, the flow must require approval from both the manager and the finance director. If the expense is between $1,000 and $5,000, only manager approval is needed. For expenses under $1,000, no approval is required. Which control structures should you use?

Accepted Answer

Condition action with nested conditions. The scenario requires conditional logic to evaluate the expense amount and branch accordingly. A Condition action is ideal for the primary split (above/below thresholds), and nested conditions handle the sub-branches (e.g., condition for >$5,000 with nested approval actions, else condition for $1,000-$5,000, else no approval). Option A is incorrect because a Switch action is suitable for discrete values, not numerical ranges. Option B is incorrect because Apply to each is used for iterating over arrays, not for conditional branching. Option D is incorrect because Parallel branches execute actions concurrently and do not implement decision-based branching logic.

Answer

Switch action with cases for each range

Answer

Apply to each with a condition inside

Answer

Parallel branches for both approval paths

Question 5

Match each Power Automate trigger type to its description.

Accepted Answer

Manual: A flow that runs when a user clicks a button or selects an action.. Correct matches: Manual triggers are user-initiated, scheduled triggers run on a time schedule, and automated triggers react to events. Common confusions arise between event-driven (automated) and time-based (scheduled) triggers, as well as between manual and other types.

Answer

Manual: A flow that runs on a recurring schedule.

Answer

Scheduled: A flow that starts automatically when a new file is created.

Question 6

Refer to the exhibit. You see a configuration snippet for a Microsoft Copilot Studio bot. What is the purpose of 'triggerPhrases'?

Accepted Answer

They identify which topics the bot should use when a user says those phrases.. Trigger phrases are the phrases that activate a specific topic in a Copilot Studio bot.

Answer

They define the bot's fallback behavior.

Answer

They define the responses the bot will give.

Answer

They are used for analytics reporting.

Question 7

Which TWO actions can a Power Platform administrator perform in the Power Platform Admin Center to manage environments?

Accepted Answer

Backup an environment. The Power Platform Admin Center provides a built-in backup feature that allows administrators to create manual backups of environments. This is essential for disaster recovery and data preservation before making significant changes. Backups can be triggered on-demand and are stored for a limited retention period.

Answer

Increase the storage limit of an environment

Answer

Change an environment from production to sandbox

Answer

Add a custom connector to an environment

Question 8

A company wants to create a public-facing website for citizens to submit permit applications and track their status. The site must allow anonymous access and integrate with Dataverse for backend storage. Which Power Platform component should the company use?

Accepted Answer

Power Pages. Power Pages is designed for external-facing websites with anonymous access capabilities and Dataverse integration. Power Apps is for internal apps, Power Automate for workflows, and Power BI for analytics.

Answer

Power Automate

Answer

Power BI

Answer

Power Apps

Question 9

Refer to the exhibit. The JSON represents a Power BI dataset refresh configuration. After deployment, the refresh fails with an error indicating that the data source credentials are missing. Which step must be taken to resolve the issue?

Accepted Answer

Configure the data source credentials in the Power BI service under dataset settings. The error indicates that the data source credentials are missing in the Power BI service, not in the JSON configuration. The JSON only defines the refresh schedule and dataset parameters; credentials must be configured separately in the Power BI service under dataset settings because they are sensitive and not stored in deployment artifacts. Option B is correct because you must manually enter or update the credentials in the Power BI service to authenticate against the data source.

Answer

Add the credentials to the JSON configuration and redeploy

Answer

Set the data source privacy level to Organizational

Answer

Change the connection string to use SQL Server authentication

Question 10

Refer to the exhibit. The JSON shows a Power Platform environment's properties in an ARM template. Based on the exhibit, which statement about this environment is true?

Accepted Answer

This environment is a Production environment linked to a Sandbox environment.. The exhibit shows an ARM template with properties including 'environmentType': 'Production' and 'linkedEnvironmentId' referencing a Sandbox environment. This indicates the Production environment is linked to a Sandbox environment for data synchronization or development purposes, which is a common configuration in Power Platform for lifecycle management. The presence of a linked environment ID confirms it is not standalone, and the environment type is Production, not Sandbox.

Answer

This environment is a Standalone environment without any linked environments.

Answer

This environment is a Sandbox environment linked to a Dynamics 365 instance.

Answer

This environment is a Production environment with no data storage.

Question 11

A company has a canvas app that uses a SharePoint list as its data source. The app works fine for most users but a few users report that they cannot submit new items. They receive a generic 'Access denied' error. What is the most likely cause?

Accepted Answer

The users lack write permissions on the SharePoint list.. The 'Access denied' error when submitting new items in a canvas app connected to a SharePoint list indicates that the user lacks write permissions on the underlying data source. Even though the app is shared with the user, the SharePoint list itself enforces its own permission model. Without Contribute or Edit permissions on the list, the user cannot create new items, resulting in the generic access denied error.

Answer

The connection reference is not shared with the users.

Answer

The SharePoint list has exceeded its item limit.

Answer

The app is shared with 'Can edit' permission but not 'Can view'.

Question 12

Your organization uses Power Automate to automate approval workflows in SharePoint. When a user creates a new item in a SharePoint list, an approval request should be sent to their manager. However, some approvals are not being triggered. What is the most likely cause?

Accepted Answer

The trigger is set to 'When an item is created or modified' and the item is being created and then modified immediately.. The SharePoint trigger 'When an item is created' must be set to trigger only on new items, not on changes. A common misconfiguration is setting the trigger to 'When an item is created or modified', which can cause missed triggers if the item is created and then quickly modified. Option A is incorrect because SharePoint triggers do not require a premium license for basic actions. Option C is incorrect because permissions to the list do not affect the trigger's ability to fire. Option D is incorrect because the delay is unrelated to the trigger configuration.

Answer

The flow requires a premium Power Automate license.

Answer

The user does not have permission to view the SharePoint list.

Answer

The flow has a 'Delay' action before the approval step.

Question 13

A manufacturing company uses Power Apps to track inventory. They want to add a feature that automatically reorders stock when levels fall below a threshold. The solution must be low-code. Which Power Platform component should be integrated with Power Apps?

Accepted Answer

Power Automate. Power Automate is the correct component because it provides low-code workflow automation that can monitor inventory levels in real time and trigger reorder actions when thresholds are breached. By integrating Power Automate with Power Apps, you can create a cloud flow that checks stock data from a data source (e.g., Dataverse or SQL) and automatically sends reorder notifications or creates purchase orders, all without writing traditional code.

Answer

Power BI

Answer

Power Pages

Answer

Power Virtual Agents

Question 14

Your organization uses Power Automate to integrate with Microsoft 365 services. You need to create a flow that automatically creates a contact in Outlook when a new lead is added to Dynamics 365. The flow should run immediately when the lead is created. Which connector should you use as the trigger?

Accepted Answer

Dynamics 365 connector. The Dynamics 365 connector provides a 'When a record is created' trigger. SharePoint, Outlook, and Teams connectors do not trigger on Dynamics 365 leads.

Answer

SharePoint connector

Answer

Outlook connector

Answer

Microsoft Teams connector

Question 15

An administrator needs to ensure that a Canvas app can only be used by licensed users within the organization. What should they configure?

Accepted Answer

Share the app with specific security groups that contain licensed users. To restrict a Canvas app to licensed users only, the administrator should share the app with specific security groups that contain licensed users. Power Apps licensing is per user; sharing the app with a security group ensures that only members of that group (who must have appropriate licenses) can access it. Option A is incorrect because removing the app from the Teams catalog does not enforce licensing. Option B is incorrect because publishing the app to everyone in the tenant would allow all users to access it regardless of license status. Option C is incorrect because there is no 'Require user license' setting in Power Apps; licensing is enforced at the user level when sharing.

Answer

Remove the app from the Microsoft Teams app catalog

Answer

Publish the app to everyone in the tenant

Answer

Set the app to 'Require user license' in the app settings

Question 16

A business analyst wants to create a simple app to track employee vacation requests without writing code. Which type of Power App should they use?

Accepted Answer

Canvas app from a template. Canvas apps from templates provide a low-code or no-code way to build apps with a drag-and-drop interface, ideal for simple tasks like tracking vacation requests. Option A is wrong: Power Pages is for building external-facing websites, not internal apps. Option B is wrong: Model-driven apps are more complex and rely on Dataverse, requiring more structure than needed. Option D is wrong: Power Automate is for automating workflows, not for building interactive apps.

Answer

Power Pages site

Answer

Model-driven app

Answer

Power Automate flow

Question 17

You are creating a canvas app for a small business to manage customer orders. The orders are stored in an Excel file on OneDrive for Business. The app needs to display a list of orders and allow users to add new orders. Which data source should you use? A) Import Excel data into Dataverse. B) Connect to the Excel file stored on OneDrive using the OneDrive for Business connector. C) Create a SharePoint list and import the Excel data. D) Use the Excel connector with a SharePoint document library.

Accepted Answer

Connect to the Excel file stored on OneDrive using the OneDrive for Business connector.. The OneDrive for Business connector allows direct connection to Excel files. Option A: Importing to Dataverse is unnecessary for a small business. Option C: Creating a SharePoint list is extra work. Option D: Excel connector requires SharePoint, not OneDrive.

Answer

Import Excel data into Dataverse.

Answer

Use the Excel connector with a SharePoint document library.

Answer

Create a SharePoint list and import the Excel data.

Question 18

You are developing a canvas app for a global sales team that needs to access customer data from Dataverse. The app must support offline capability so that sales reps can view and update customer records even without internet connectivity. The app will sync changes when the connection is restored. Which feature should you configure? A) Enable the 'Offline' setting in the app settings and add the Dataverse table to the offline profile. B) Use the 'SaveData' and 'LoadData' functions to manually manage offline data. C) Use Power Automate to cache data on the device. D) Use SharePoint as the data source because it supports offline natively.

Accepted Answer

Enable the 'Offline' setting in the app settings and add the Dataverse table to the offline profile.. The offline feature in Power Apps canvas apps allows you to define offline profiles for Dataverse tables, enabling offline use. Option B: SaveData/LoadData can be used but require manual handling and are not integrated with Dataverse sync. Option C: Power Automate does not provide offline caching for apps. Option D: SharePoint offline is limited and may not meet requirements.

Answer

Use Power Automate to cache data on the device.

Answer

Use the 'SaveData' and 'LoadData' functions to manually manage offline data.

Answer

Use SharePoint as the data source because it supports offline natively.

Question 19

A company wants to enable its field service technicians to access customer records and update work orders from their mobile devices offline. Which Power Platform solution should they implement?

Accepted Answer

Power Apps (model-driven) configured for offline use. Model-driven Power Apps natively support offline capabilities through the Dynamics 365 offline sync engine, which allows field service technicians to access customer records and update work orders without connectivity. When the device reconnects, changes are automatically synchronized with the Dataverse, ensuring data consistency. This makes it the correct choice for mobile offline scenarios.

Answer

Power Pages website accessible from mobile browsers

Answer

Power BI dashboards embedded in a mobile app

Answer

Power Automate flows to sync data periodically

Question 20

A non-profit organization uses Power Platform to manage donor information. The organization wants to ensure that only users in the ‘Donor Managers’ security group can edit records in the ‘Donations’ table. What is the best way to achieve this?

Accepted Answer

Assign a custom security role that grants edit permissions on the Donations table to the security group. The most direct and secure method to control record-level permissions in Dataverse is to assign a custom security role with specific edit privileges on the Donations table to the 'Donor Managers' security group. This leverages Dataverse role-based security, which governs CRUD operations at the table level, ensuring that only members of that group can edit records without affecting other tables or users.

Answer

Create a DLP policy to restrict edit connectors

Answer

Use a business process flow to require approval

Answer

Share the canvas app only with the security group