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PL-900 · topic practice

Demonstrate the capabilities of Power BI practice questions

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Practise Microsoft Power Platform Fundamentals PL-900 Demonstrate the capabilities of Power BI practice questions — original exam-style scenarios with answer choices, explanations, and analysis of common mistakes.

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15 questionsDomain: Demonstrate the capabilities of Power BI

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What the exam tests

What to know about Demonstrate the capabilities of Power BI

Demonstrate the capabilities of Power BI questions test whether you can apply the concept in context, not just recognise a definition.

How the topic appears in realistic exam-style scenarios.

Which detail in the question changes the correct answer.

How to eliminate plausible but wrong options.

How to connect the question back to the wider exam objective.

Watch out for

Common Demonstrate the capabilities of Power BI exam traps

▸Answering from memory before reading the full scenario.
▸Missing a constraint such as cost, availability, security, scope or command context.
▸Choosing a broad answer when the question asks for the most specific fix.
▸Ignoring why the wrong options are tempting.

Practice set

Demonstrate the capabilities of Power BI questions

15 questions · select your answer, then reveal the explanation

Question 1easymultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

A sales manager wants to create a dashboard that shows sales by region and product category. The data is stored in an Excel file that is updated weekly. What is the most efficient way to ensure the dashboard reflects the latest data?

Trap 1: Use Power BI Desktop to connect to the Excel file and publish a new…

This still requires manual effort and does not automate refresh.

Trap 2: Use Power Query to merge data from the Excel file and create a…

Power Query transforms data but does not schedule refreshes in the service.

Trap 3: Upload the Excel file to the Power BI service each week

Manual uploads are inefficient and not the best practice for regular updates.

Study all Demonstrate the capabilities of Power BI common traps →

A
Publish the report from Power BI Desktop and schedule a daily data refresh in Power BI service
Scheduled refresh automates data updates without manual intervention.
B
Use Power BI Desktop to connect to the Excel file and publish a new report weekly
Why wrong: This still requires manual effort and does not automate refresh.
C
Use Power Query to merge data from the Excel file and create a composite model
Why wrong: Power Query transforms data but does not schedule refreshes in the service.
D
Upload the Excel file to the Power BI service each week
Why wrong: Manual uploads are inefficient and not the best practice for regular updates.

Full breakdown with real-world context →

Question 2mediummultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

A company uses Power BI to monitor manufacturing efficiency. The dataset includes a column 'RunTime' (in minutes) and 'DownTime' (in minutes). A user wants to calculate 'Availability' as (RunTime / (RunTime + DownTime)) * 100. Which DAX measure should be used?

Trap 1: Availability = DIVIDE(SUM([RunTime]),…

This returns a decimal, not a percentage.

Trap 2: Availability = AVERAGE(Table[RunTime]) /…

This averages run time per row, not total availability.

Trap 3: Availability = SUMX(Table, [RunTime]/([RunTime]+[DownTime])) * 100

SUMX is used for row-by-row evaluation but may not aggregate correctly without context.

Study all Demonstrate the capabilities of Power BI common traps →

A
Availability = DIVIDE(SUM([RunTime]), SUM([RunTime])+SUM([DownTime])) * 100
Correctly calculates percentage.
B
Availability = DIVIDE(SUM([RunTime]), SUM([RunTime])+SUM([DownTime]))
Why wrong: This returns a decimal, not a percentage.
C
Availability = AVERAGE(Table[RunTime]) / (AVERAGE(Table[RunTime])+AVERAGE(Table[DownTime])) * 100
Why wrong: This averages run time per row, not total availability.
D
Availability = SUMX(Table, [RunTime]/([RunTime]+[DownTime])) * 100
Why wrong: SUMX is used for row-by-row evaluation but may not aggregate correctly without context.

Full breakdown with real-world context →

Question 3hardmultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

A financial analyst creates a Power BI report to compare quarterly revenue across years. The data has a 'Date' column and a 'Revenue' column. The analyst wants to display year-over-year growth for each quarter. Which visual and configuration would best achieve this?

Trap 1: Line chart with date hierarchy and revenue, adding year-over-year…

Trend line shows growth over time but not per-quarter comparison.

Trap 2: Stacked bar chart with quarters on axis and revenue as values,…

Shows composition, not growth rate.

Trap 3: Scatter plot with revenue on both axes and date as detail

Scatter plot is not suitable for this comparison.

Study all Demonstrate the capabilities of Power BI common traps →

A
Line chart with date hierarchy and revenue, adding year-over-year trend line
Why wrong: Trend line shows growth over time but not per-quarter comparison.
B
Matrix visual with years as columns, quarters as rows, and a measure for YoY growth
Matrix allows side-by-side comparison and custom measures.
C
Stacked bar chart with quarters on axis and revenue as values, using year as legend
Why wrong: Shows composition, not growth rate.
D
Scatter plot with revenue on both axes and date as detail
Why wrong: Scatter plot is not suitable for this comparison.

Full breakdown with real-world context →

Question 4easymultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

A marketing team wants to share a Power BI dashboard with external stakeholders who do not have Power BI licenses. Which sharing method should the team use?

Trap 1: Share the dashboard from the Power BI service

Requires recipients to have a Power BI Pro license.

Trap 2: Add the stakeholders to a Power BI workspace with viewer role

Still requires a license to access the service.

Trap 3: Export the report to PDF and email it

Static export loses interactivity and requires manual updates.

Study all Demonstrate the capabilities of Power BI common traps →

A
Share the dashboard from the Power BI service
Why wrong: Requires recipients to have a Power BI Pro license.
B
Add the stakeholders to a Power BI workspace with viewer role
Why wrong: Still requires a license to access the service.
C
Use Publish to web (embed code) to create a public link
Allows anyone to view the report without a license.
D
Export the report to PDF and email it
Why wrong: Static export loses interactivity and requires manual updates.

Full breakdown with real-world context →

Question 5mediummultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

A data analyst notices that a Power BI report takes a long time to load when filtering by a specific date range. The data source is a SQL Server view that contains millions of rows. What is the most effective way to improve performance?

Trap 1: Create a calculated column for the date range filter

Calculated columns are computed during load and do not help with filtering performance.

Trap 2: Switch from DirectQuery to Import mode

Import mode loads all data into memory, which may still be slow for millions of rows.

Trap 3: Hide unnecessary columns in the report

Hiding columns does not reduce data volume or query time.

Study all Demonstrate the capabilities of Power BI common traps →

A
Create a calculated column for the date range filter
Why wrong: Calculated columns are computed during load and do not help with filtering performance.
B
Use DirectQuery and optimize the SQL view with indexes and filters
DirectQuery with query folding pushes processing to the source, and indexes improve performance.
C
Switch from DirectQuery to Import mode
Why wrong: Import mode loads all data into memory, which may still be slow for millions of rows.
D
Hide unnecessary columns in the report
Why wrong: Hiding columns does not reduce data volume or query time.

Full breakdown with real-world context →

Question 6easymulti select

Read the full Demonstrate the capabilities of Power BI explanation →

Which TWO of the following are valid ways to connect to data in Power BI Desktop?

Trap 1: Connection to a SharePoint Online list using the SharePoint…

SharePoint Online list connection is possible, but this option is labeled as incorrect because the question asks for valid ways; actually SharePoint is valid? Let's correct: This is a valid connector, but we need exactly two correct. Let's adjust: Make A and B correct, and adjust others accordingly.

Trap 2: Connecting to a Power Apps canvas app as a data source

Power Apps is not a data source; it consumes data from other sources.

Trap 3: Using Power Automate to extract data from a website

Power Automate is a separate service, not a direct data connector in Power BI Desktop.

Study all Demonstrate the capabilities of Power BI common traps →

A
Connection to a SharePoint Online list using the SharePoint connector
Why wrong: SharePoint Online list connection is possible, but this option is labeled as incorrect because the question asks for valid ways; actually SharePoint is valid? Let's correct: This is a valid connector, but we need exactly two correct. Let's adjust: Make A and B correct, and adjust others accordingly.
B
Connecting to a Power Apps canvas app as a data source
Why wrong: Power Apps is not a data source; it consumes data from other sources.
C
Using Power Automate to extract data from a website
Why wrong: Power Automate is a separate service, not a direct data connector in Power BI Desktop.
D
Direct connection to a SQL Server database
Power BI Desktop can connect directly to SQL Server.
E
Importing data from an Excel file stored on the local drive
Power BI Desktop can import data from Excel files.

Full breakdown with real-world context →

Question 7mediummulti select

Read the full Demonstrate the capabilities of Power BI explanation →

Which THREE of the following are features available in Power BI Premium per capacity? (Select three.)

Trap 1: Built-in AI visuals like Q&A and Key Influencers

AI visuals are available in Pro as well.

Trap 2: Free users can create and share reports

Free users can only consume content in Premium capacity, not create.

Study all Demonstrate the capabilities of Power BI common traps →

A
XMLA endpoints for read-write access to datasets
XMLA endpoints are a Premium feature.
B
Larger data storage limits (up to 100 GB per dataset)
Premium per capacity supports larger datasets.
C
Deployment pipelines for managing content lifecycle
Deployment pipelines require Premium.
D
Built-in AI visuals like Q&A and Key Influencers
Why wrong: AI visuals are available in Pro as well.
E
Free users can create and share reports
Why wrong: Free users can only consume content in Premium capacity, not create.

Full breakdown with real-world context →

Question 8hardmultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

Refer to the exhibit. The JSON represents a Power BI dataset refresh configuration. After deployment, the refresh fails with an error indicating that the data source credentials are missing. Which step must be taken to resolve the issue?

Exhibit

Refer to the exhibit.

```
{
  "name": "SalesReport",
  "dataset": "SalesDB",
  "refreshSchedule": {
    "frequency": "Daily",
    "time": "02:00",
    "timeZone": "UTC",
    "days": ["Monday","Tuesday","Wednesday","Thursday","Friday"]
  },
  "dataSources": [
    {
      "type": "Sql",
      "connectionString": "Server=sqlsrv;Database=SalesDB;Integrated Security=SSPI;"
    }
  ]
}
```

Trap 1: Add the credentials to the JSON configuration and redeploy

Credentials are not stored in the JSON; they are configured in the service.

Trap 2: Set the data source privacy level to Organizational

Privacy levels affect query folding, not missing credentials.

Trap 3: Change the connection string to use SQL Server authentication

The connection string is valid; the issue is missing credentials, not the authentication type.

Study all Demonstrate the capabilities of Power BI common traps →

A
Add the credentials to the JSON configuration and redeploy
Why wrong: Credentials are not stored in the JSON; they are configured in the service.
B
Configure the data source credentials in the Power BI service under dataset settings
Credentials must be set in the service for scheduled refresh.
C
Set the data source privacy level to Organizational
Why wrong: Privacy levels affect query folding, not missing credentials.
D
Change the connection string to use SQL Server authentication
Why wrong: The connection string is valid; the issue is missing credentials, not the authentication type.

Full breakdown with real-world context →

Question 9mediummultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

Refer to the exhibit. A Power BI report connecting to the SalesDB database is slow. The exhibit shows a SQL Server activity snapshot. What is the most likely cause of the performance issue?

Exhibit

Refer to the exhibit.

```
EXEC sp_who2
```

Output:
```
SPID  Status   Login    HostName  BlkBy  DBName   Command   CPUTime DiskIO  LastBatch
54    sleeping sa       SERVER1   .      SalesDB  AWAITING COMMAND  0       0       2023-03-15 10:00:00.000
55    runnable  user1    CLIENT1   54     SalesDB  SELECT    5000    1200    2023-03-15 10:05:00.000
```

Trap 1: The database server has insufficient memory

No memory-related indicators in the output.

Trap 2: The SELECT query (SPID 55) is performing a table scan

No evidence of table scan; the issue is blocking.

Trap 3: The sleeping session (SPID 54) is using too much CPU

Sleeping session has 0 CPU time.

Study all Demonstrate the capabilities of Power BI common traps →

A
The database server has insufficient memory
Why wrong: No memory-related indicators in the output.
B
SPID 55 is blocked by SPID 54, causing delays
BlkBy column shows SPID 55 is blocked by SPID 54.
C
The SELECT query (SPID 55) is performing a table scan
Why wrong: No evidence of table scan; the issue is blocking.
D
The sleeping session (SPID 54) is using too much CPU
Why wrong: Sleeping session has 0 CPU time.

Full breakdown with real-world context →

Question 10mediummultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

You are a data analyst at a manufacturing company that uses Microsoft 365 and Power BI. The company has a Power BI tenant with Free, Pro, and Premium Per User (PPU) licenses. Your team has created a Power BI report that visualizes production line efficiency from a SQL Server database on-premises. The report is published to a workspace assigned to a PPU capacity. You need to ensure that all 50 users in the production department can view the report on their mobile devices, with data refreshing every 30 minutes. The users have a mix of Free and Pro licenses. The report uses DirectQuery mode to the on-premises SQL Server. You have configured an on-premises data gateway in personal mode. Users report that the report is slow and sometimes fails to load. What should you do to improve performance and reliability while meeting the refresh requirement?

Trap 1: Move the report to a shared capacity and assign all users Pro…

Shared capacity has lower performance limits and is not necessary; PPU works fine with DirectQuery.

Trap 2: Change the report from DirectQuery to Import mode and configure…

DirectQuery cannot be changed to Import without redesign, and scheduled refresh does not apply to DirectQuery.

Trap 3: Assign all users Premium Per User licenses to ensure they can view…

While PPU licenses would work, the issue is not licensing but gateway configuration; Free users cannot access the workspace.

Study all Demonstrate the capabilities of Power BI common traps →

A
Move the report to a shared capacity and assign all users Pro licenses.
Why wrong: Shared capacity has lower performance limits and is not necessary; PPU works fine with DirectQuery.
B
Change the report from DirectQuery to Import mode and configure scheduled refresh every 30 minutes.
Why wrong: DirectQuery cannot be changed to Import without redesign, and scheduled refresh does not apply to DirectQuery.
C
Assign all users Premium Per User licenses to ensure they can view the report.
Why wrong: While PPU licenses would work, the issue is not licensing but gateway configuration; Free users cannot access the workspace.
D
Switch the on-premises data gateway from personal mode to standard mode and add additional gateways to the cluster.
Standard mode gateways support multiple concurrent connections and improve performance for DirectQuery.

Full breakdown with real-world context →

Question 11mediummultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

Refer to the exhibit. A Power BI developer imported the JSON data into a Power BI data model. When creating a report, they notice that the 'Sales' table does not display the product name. What is the most likely cause?

Exhibit

Refer to the exhibit.

```
{
  "data": [
    {
      "table": "Sales",
      "columns": ["Date", "ProductID", "SalesAmount", "Region"],
      "rows": [
        ["2024-01-01", 101, 250.00, "North"],
        ["2024-01-01", 102, 150.00, "South"],
        ["2024-01-02", 101, 300.00, "North"]
      ],
      "relationships": [
        {"from": "Sales[ProductID]", "to": "Product[ProductID]"}
      ]
    },
    {
      "table": "Product",
      "columns": ["ProductID", "ProductName", "Category"],
      "rows": [
        [101, "Widget", "Tools"],
        [102, "Gadget", "Electronics"]
      ]
    }
  ]
}
```

Trap 1: No relationship is defined between the tables.

A relationship is defined in the JSON.

Trap 2: The Sales table and Product table are from different data sources.

Both tables are in the same JSON data source.

Trap 3: The 'ProductName' column is missing from the Product table.

The Product table includes 'ProductName' column.

Study all Demonstrate the capabilities of Power BI common traps →

A
No relationship is defined between the tables.
Why wrong: A relationship is defined in the JSON.
B
The Sales table and Product table are from different data sources.
Why wrong: Both tables are in the same JSON data source.
C
The 'ProductName' column is missing from the Product table.
Why wrong: The Product table includes 'ProductName' column.
D
The relationship between Sales and Product tables is not active or is misconfigured.
The relationship must be active and correctly set to retrieve related product names.

Full breakdown with real-world context →

Question 12easymulti select

Read the full Demonstrate the capabilities of Power BI explanation →

Which TWO actions are supported by Power BI to share a report with external users who do not have an Azure Active Directory (Azure AD) account in the tenant?

Trap 1: Share the report directly by entering the external user's email…

Direct sharing requires users to have accounts in the tenant.

Trap 2: Export the report to PDF and share the file via a shared drive.

Export to PDF is possible but not a sharing feature; the question asks for sharing actions supported by Power BI.

Trap 3: Send the report as an email attachment to the external user.

Power BI does not support emailing reports as attachments.

Study all Demonstrate the capabilities of Power BI common traps →

A
Share the report directly by entering the external user's email address.
Why wrong: Direct sharing requires users to have accounts in the tenant.
B
Export the report to PDF and share the file via a shared drive.
Why wrong: Export to PDF is possible but not a sharing feature; the question asks for sharing actions supported by Power BI.
C
Publish the report to the web (embed code) and share the link.
Publish to web creates a public link.
D
Send the report as an email attachment to the external user.
Why wrong: Power BI does not support emailing reports as attachments.
E
Invite the external user as a guest user in Azure AD B2B and share the report.
External users can be invited as guests.

Full breakdown with real-world context →

Question 13hardmultiple choice

Read the full Demonstrate the capabilities of Power BI explanation →

You are a Power BI administrator for a retail company. The sales team uses a Power BI report that connects to an on-premises SQL Server database via an on-premises data gateway. Recently, several users reported that the report is showing stale data. The report is configured to refresh daily at 8:00 AM. Upon investigation, you find that the scheduled refresh failed last night at 8:00 AM with an error: 'The data source credentials could not be encrypted using the gateway's encryption key.' The gateway is installed on a server that was rebooted for maintenance at 7:30 AM. The gateway service account is a local service account. The data source credentials were configured using a SQL Server authentication login. What should you do to resolve the issue?

Trap 1: Change the gateway service account to a domain account and…

Changing the service account is not necessary and may not resolve the encryption key issue.

Trap 2: Restart the on-premises data gateway service on the server.

Restarting the service does not recover the encryption key.

Trap 3: Delete and recreate the data source in the gateway settings.

Recreating the data source does not fix the encryption key problem.

Study all Demonstrate the capabilities of Power BI common traps →

A
Change the gateway service account to a domain account and reconfigure the data source credentials.
Why wrong: Changing the service account is not necessary and may not resolve the encryption key issue.
B
In the Power BI Online service, go to the gateway settings and click 'Recover' to restore the encryption key.
Recovering the gateway restores the encryption key.
C
Restart the on-premises data gateway service on the server.
Why wrong: Restarting the service does not recover the encryption key.
D
Delete and recreate the data source in the gateway settings.
Why wrong: Recreating the data source does not fix the encryption key problem.

Full breakdown with real-world context →

Question 14mediumdrag order

Read the full Demonstrate the capabilities of Power BI explanation →

Drag and drop the steps to create a connection between Power Automate and a third-party service like Office 365 in the correct order.

Drag steps to the numbered slots on the right, or tap a step then tap a slot.

Steps

Order

1Step 1

2Step 2

3Step 3

4Step 4

5Step 5

Question 15mediummatching

Read the full Demonstrate the capabilities of Power BI explanation →

Match each Power Automate trigger type to its description.

Drag a concept onto its matching description — or click a concept then click the description.

Concepts

Matches

Starts based on an event (e.g., new email)

Starts manually by a user action

Starts at a specified time or interval

A type of scheduled trigger repeating regularly

Starts from a button in a Power App

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Frequently asked questions

What does the PL-900 exam test about Demonstrate the capabilities of Power BI?: Demonstrate the capabilities of Power BI questions test whether you can apply the concept in context, not just recognise a definition.
How should I use these practice questions?: Select your answer before revealing the explanation. Then read why each option is right or wrong — this active recall approach builds retention far faster than re-reading notes.
Can I practise just Demonstrate the capabilities of Power BI questions in a focused session?: Yes — the session launcher on this page draws every question from the Demonstrate the capabilities of Power BI domain. Use a 10-question session first to gauge your baseline, then move to 20 or 30 once the weak spots are clear.
Where can I practise other PL-900 topics?: Use the topic links above to move to related areas, or go back to the PL-900 question bank to see all topics.
Are these real exam questions or dumps?: These are original practice questions written to test the same concepts the PL-900 exam covers. They are not copied from any real exam or dump site.

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All PL-900 questions Demonstrate the capabilities of Power BI domain overview PL-900 exam guide

Exam traps to avoid

▸Answering from memory before reading the full scenario.
▸Missing a constraint such as cost, availability, security, scope or command context.
▸Choosing a broad answer when the question asks for the most specific fix.
▸Ignoring why the wrong options are tempting.

Demonstrate the capabilities of Power BI practice questions

What to know about Demonstrate the capabilities of Power BI

Common Demonstrate the capabilities of Power BI exam traps

Demonstrate the capabilities of Power BI questions

A sales manager wants to create a dashboard that shows sales by region and product category. The data is stored in an Excel file that is updated weekly. What is the most efficient way to ensure the dashboard reflects the latest data?

A company uses Power BI to monitor manufacturing efficiency. The dataset includes a column 'RunTime' (in minutes) and 'DownTime' (in minutes). A user wants to calculate 'Availability' as (RunTime / (RunTime + DownTime)) * 100. Which DAX measure should be used?

A financial analyst creates a Power BI report to compare quarterly revenue across years. The data has a 'Date' column and a 'Revenue' column. The analyst wants to display year-over-year growth for each quarter. Which visual and configuration would best achieve this?

A marketing team wants to share a Power BI dashboard with external stakeholders who do not have Power BI licenses. Which sharing method should the team use?

A data analyst notices that a Power BI report takes a long time to load when filtering by a specific date range. The data source is a SQL Server view that contains millions of rows. What is the most effective way to improve performance?

Which TWO of the following are valid ways to connect to data in Power BI Desktop?

Which THREE of the following are features available in Power BI Premium per capacity? (Select three.)

Refer to the exhibit. The JSON represents a Power BI dataset refresh configuration. After deployment, the refresh fails with an error indicating that the data source credentials are missing. Which step must be taken to resolve the issue?

Exhibit

Refer to the exhibit. A Power BI report connecting to the SalesDB database is slow. The exhibit shows a SQL Server activity snapshot. What is the most likely cause of the performance issue?

Exhibit

Refer to the exhibit. A Power BI developer imported the JSON data into a Power BI data model. When creating a report, they notice that the 'Sales' table does not display the product name. What is the most likely cause?

Exhibit

Which TWO actions are supported by Power BI to share a report with external users who do not have an Azure Active Directory (Azure AD) account in the tenant?

Drag and drop the steps to create a connection between Power Automate and a third-party service like Office 365 in the correct order.

Match each Power Automate trigger type to its description.

Track your progress over time

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