PL-900 Practice Test 4 — 25 Questions

Question 1

A business analyst wants to create a simple app to track employee vacation requests without writing code. Which type of Power App should they use?

Accepted Answer

Canvas app from a template. Canvas apps from templates provide a low-code or no-code way to build apps with a drag-and-drop interface, ideal for simple tasks like tracking vacation requests. Option A is wrong: Power Pages is for building external-facing websites, not internal apps. Option B is wrong: Model-driven apps are more complex and rely on Dataverse, requiring more structure than needed. Option D is wrong: Power Automate is for automating workflows, not for building interactive apps.

Answer

Power Pages site

Answer

Model-driven app

Answer

Power Automate flow

Question 2

You are creating a canvas app for a small business to manage customer orders. The orders are stored in an Excel file on OneDrive for Business. The app needs to display a list of orders and allow users to add new orders. Which data source should you use? A) Import Excel data into Dataverse. B) Connect to the Excel file stored on OneDrive using the OneDrive for Business connector. C) Create a SharePoint list and import the Excel data. D) Use the Excel connector with a SharePoint document library.

Accepted Answer

Connect to the Excel file stored on OneDrive using the OneDrive for Business connector.. The OneDrive for Business connector allows direct connection to Excel files. Option A: Importing to Dataverse is unnecessary for a small business. Option C: Creating a SharePoint list is extra work. Option D: Excel connector requires SharePoint, not OneDrive.

Answer

Import Excel data into Dataverse.

Answer

Use the Excel connector with a SharePoint document library.

Answer

Create a SharePoint list and import the Excel data.

Question 3

You are developing a canvas app for a global sales team that needs to access customer data from Dataverse. The app must support offline capability so that sales reps can view and update customer records even without internet connectivity. The app will sync changes when the connection is restored. Which feature should you configure? A) Enable the 'Offline' setting in the app settings and add the Dataverse table to the offline profile. B) Use the 'SaveData' and 'LoadData' functions to manually manage offline data. C) Use Power Automate to cache data on the device. D) Use SharePoint as the data source because it supports offline natively.

Accepted Answer

Enable the 'Offline' setting in the app settings and add the Dataverse table to the offline profile.. The offline feature in Power Apps canvas apps allows you to define offline profiles for Dataverse tables, enabling offline use. Option B: SaveData/LoadData can be used but require manual handling and are not integrated with Dataverse sync. Option C: Power Automate does not provide offline caching for apps. Option D: SharePoint offline is limited and may not meet requirements.

Answer

Use Power Automate to cache data on the device.

Answer

Use the 'SaveData' and 'LoadData' functions to manually manage offline data.

Answer

Use SharePoint as the data source because it supports offline natively.

Question 4

A company wants to enable its field service technicians to access customer records and update work orders from their mobile devices offline. Which Power Platform solution should they implement?

Accepted Answer

Power Apps (model-driven) configured for offline use. Model-driven Power Apps natively support offline capabilities through the Dynamics 365 offline sync engine, which allows field service technicians to access customer records and update work orders without connectivity. When the device reconnects, changes are automatically synchronized with the Dataverse, ensuring data consistency. This makes it the correct choice for mobile offline scenarios.

Answer

Power Pages website accessible from mobile browsers

Answer

Power BI dashboards embedded in a mobile app

Answer

Power Automate flows to sync data periodically

Question 5

A non-profit organization uses Power Platform to manage donor information. The organization wants to ensure that only users in the ‘Donor Managers’ security group can edit records in the ‘Donations’ table. What is the best way to achieve this?

Accepted Answer

Assign a custom security role that grants edit permissions on the Donations table to the security group. The most direct and secure method to control record-level permissions in Dataverse is to assign a custom security role with specific edit privileges on the Donations table to the 'Donor Managers' security group. This leverages Dataverse role-based security, which governs CRUD operations at the table level, ensuring that only members of that group can edit records without affecting other tables or users.

Answer

Create a DLP policy to restrict edit connectors

Answer

Use a business process flow to require approval

Answer

Share the canvas app only with the security group

Question 6

A user reports that they cannot create a new Power App in the default environment. The administrator checks that the user has a Power Apps license, but the user still cannot create apps. What is the most likely cause?

Accepted Answer

The environment is not enabled for app creation. By default, the 'Create apps in canvas' and 'Create apps in model-driven' capabilities are disabled in the default environment. Even if a user has a Power Apps license, they cannot create apps unless an administrator explicitly enables app creation for that environment. This is a common environment-level setting that overrides individual licensing.

Answer

The user does not have a Power Apps license

Answer

The user does not have a mobile device

Answer

The user is using an unsupported browser

Question 7

An organization wants to manage all Power Platform environments from a single pane of glass, including capacity monitoring and assignment of user roles. Which tool should they use?

Accepted Answer

Power Platform admin center. The Power Platform admin center (admin.powerplatform.microsoft.com) is the dedicated management portal for all Power Platform environments, providing a single pane of glass for tasks such as capacity monitoring (storage usage per environment), environment lifecycle management, and assignment of user roles via Data Loss Prevention (DLP) policies and environment security roles. It centralizes administration across Power Apps, Power Automate, Power Virtual Agents, and Dataverse, which aligns directly with the organization's requirement.

Answer

Microsoft 365 admin center

Answer

Microsoft Intune

Answer

Azure portal

Question 8

An organization uses Power Automate flows that connect to Microsoft Teams and SharePoint. They want to ensure that if a flow is accidentally deleted, it can be recovered within 30 days. What should they do?

Accepted Answer

No action needed; deleted flows are automatically retained in the recycle bin for 30 days.. Power Automate automatically retains deleted flows in the recycle bin for 30 days, with no additional configuration required. This built-in recovery mechanism applies to both cloud flows and desktop flows, allowing administrators to restore them within that window without needing backups or export policies.

Answer

Store the flow in a solution and export it regularly.

Answer

Enable version history for the flow.

Answer

Configure a backup policy in the Power Platform admin center.

Question 9

A company deploys a model-driven app that uses a custom table 'Project' with a status choice column. The app includes a business rule that shows a warning message when the status is set to 'Completed' but the 'End Date' is blank. The business rule works on the main form but not when records are updated via a Power Automate flow. Which THREE actions should the administrator take to enforce the rule regardless of update method?

Accepted Answer

Use a synchronous plug-in that runs on the Update message of the Project table.. A synchronous plug-in runs on the Update message of the Project table, executing immediately within the database transaction. This ensures the validation logic (checking that End Date is not blank when Status is 'Completed') is enforced regardless of the update method, including Power Automate flows, which bypass client-side business rules.

Answer

Configure an asynchronous workflow that runs after the update.

Answer

Modify the business rule to run on all forms.

Question 10

A manufacturing company uses Power Automate flows to process inventory updates. The flows use standard connectors. The company needs to ensure that the flows can be run by users in their own context without requiring the flow owner's credentials. Which authentication type should be used for the connections?

Accepted Answer

User-provided credentials. User-provided credentials (option B) are correct because they allow each user who runs the flow to authenticate with their own identity, enabling the flow to execute in the user's context without requiring the flow owner's credentials. This is essential when flows are shared with multiple users and need to respect individual permissions and data access.

Answer

Owner-provided credentials

Answer

Anonymous authentication

Answer

Service principal authentication

Question 11

A Power Apps app uses a canvas and connects to multiple data sources. Users complain that the app loads slowly. What is the best practice to improve performance?

Accepted Answer

Use the 'ClearCollect' function to cache data in a collection. The ClearCollect function allows you to cache data from external sources into a local collection within the app. This reduces the number of round trips to the data source during user interactions, significantly improving load and response times by minimizing network latency and data source throttling.

Answer

Add more screens to distribute the load

Answer

Increase the timeout settings

Answer

Use a single data source

Question 12

A company wants to empower its field service technicians to report issues and submit photos from their mobile devices without writing any code. Which Microsoft Power Platform capability should they use?

Accepted Answer

Power Apps. Power Apps is the correct choice because it enables the creation of custom mobile apps with minimal code, allowing field service technicians to report issues and submit photos through a tailored interface. With Power Apps, you can build a canvas app that connects to data sources like SharePoint or Dataverse, providing a no-code solution for mobile data entry and image capture.

Answer

Power Virtual Agents

Answer

Power Automate

Answer

Power BI

Question 13

A global company has multiple Power Platform environments (Dev, Test, Prod) and uses Application Lifecycle Management (ALM) with solutions. The administrator needs to ensure that only tested solutions are deployed to production. What is the recommended approach?

Accepted Answer

Export the solution as managed from Dev, import to Test, then after validation, import to Prod.. Application Lifecycle Management (ALM) in Power Platform requires solutions to be exported as managed from a development environment, then imported into test for validation, and finally imported into production. This ensures that only tested, versioned components are deployed, preventing unvalidated changes from reaching production. Managed solutions also lock components in the target environment, preventing accidental modifications.

Answer

Share the solution from Dev to Test to Prod using sharing permissions.

Answer

Allow developers to make changes directly in the production environment.

Answer

Copy the Dataverse database from Dev to Prod directly.

Question 14

Your organization has a Power Apps app that uses the Microsoft Dataverse connector. Users report that the app loads slowly. You review the app and find that it loads all records from a large table (over 500,000 rows) into a gallery. What is the best action to improve performance?

Accepted Answer

Modify the gallery's Items property to use a delegable filter, such as Filter(Table, Condition).. Modifying the gallery's Items property to use a delegable filter (e.g., Filter(Table, Condition)) ensures that the query is processed server-side by Microsoft Dataverse, retrieving only the subset of records that match the condition. This avoids loading all 500,000+ rows into the client app, which is the root cause of the slow performance. Delegation allows Power Apps to offload data processing to the data source, significantly reducing network payload and client memory usage.

Answer

Increase the data row limit in the app settings.

Answer

Clear the app cache on the client devices.

Answer

Reduce the delegation limit in the environment settings.

Question 15

A company wants to automatically send an email notification when a new file is added to a SharePoint document library. Which type of trigger should be used in Power Automate?

Accepted Answer

A trigger. A trigger starts the flow when an event occurs, such as a new file being added. Option A is a condition, which is a logic step, not a trigger. Option C is a connector, which is a service connection, not a trigger. Option D is an action, which is a step that performs an operation, not a trigger.

Answer

A condition

Answer

A connector

Answer

An action

Question 16

An organization uses Microsoft Power Platform and wants to enforce data loss prevention (DLP) policies across all environments. They need to block the use of a specific third-party connector in all environments. What should the administrator do?

Accepted Answer

Create a tenant-level DLP policy that blocks the connector. DLP policies in Microsoft Power Platform can be configured at the tenant level to apply across all environments. By creating a tenant-level DLP policy and blocking the specific third-party connector, the administrator ensures consistent enforcement without needing to manage individual environment policies. This approach centralizes control and prevents the connector from being used in any environment.

Answer

Create a DLP policy for each environment and block the connector

Answer

Create a custom connector with the same name and block it

Answer

Remove the connector from the default solution

Question 17

Your team needs to build a custom app that connects to Microsoft 365 and third-party services like Salesforce. Which Power Platform feature enables this?

Accepted Answer

Power Apps connectors. Power Apps connectors are the specific feature that enables integration with external services like Microsoft 365 and Salesforce. Connectors provide pre-built APIs and authentication wrappers that allow Power Apps to securely read, write, and trigger actions in these services without custom code.

Answer

Power Automate triggers

Answer

Power Pages templates

Answer

Power BI datasets

Question 18

Refer to the exhibit.

{
  "$schema": "https://schema.management.azure.com/schemas/2019-04-01/deploymentTemplate.json#",
  "contentVersion": "1.0.0.0",
  "resources": [
    {
      "type": "Microsoft.PowerPlatform/enterprisePolicies",
      "apiVersion": "2021-01-01",
      "name": "myDlpPolicy",
      "location": "eastus",
      "properties": {
        "definition": {
          "$schema": "https://schema.management.azure.com/providers/Microsoft.PowerPlatform/policyDefinitions/2021-01-01/schema.json#",
          "rules": [
            {
              "name": "Block SharePoint",
              "action": "Block",
              "connectors": [
                "shared_sharepointonline"
              ]
            }
          ]
        }
      }
    }
  ]
}

An admin deploys this ARM template to create a DLP policy. After deployment, users report they can still use the SharePoint connector in Power Automate. What is the most likely reason?

Accepted Answer

The resource type should be 'Microsoft.PowerPlatform/dlpPolicies'. The resource type 'Microsoft.PowerPlatform/enterprisePolicies' is used for creating policies, but the API version and properties may not be correct for DLP policies. The correct resource type for DLP policies is 'Microsoft.PowerPlatform/dlpPolicies'. Option B is wrong because the environment might not have the policy applied, but the template attempts to create a policy. Option C is wrong because the policy is created at the tenant level, not per environment. Option D is wrong because the policy name is set correctly.

Answer

The policy was not applied to the environment where users are working

Answer

The policy name does not match the connector name

Answer

The policy is applied at the tenant level and does not affect individual environments

Question 19

Which TWO are benefits of using Microsoft Power Platform for business process automation?

Accepted Answer

Reduces need for custom coding. Microsoft Power Platform provides low-code and no-code tools like Power Automate and Power Apps, enabling users to create automated workflows and applications without writing custom code. This reduces reliance on professional developers and accelerates business process automation.

Answer

Requires dedicated IT team for every automation

Answer

Only works on-premises

Answer

Requires deep knowledge of programming languages

Question 20

An organization uses Power Automate flows that connect to Microsoft Dataverse. The flows need to run under a service account with specific permissions. What is the best practice to manage the connection?

Accepted Answer

Create a connection reference that uses the service account's connection. Connection references decouple the connection details from the flow definition, allowing you to configure a service account's connection once and reuse it across multiple flows. When you create a connection reference and set it to use a service account's connection (e.g., a pre-created Dataverse connection authenticated with the service account), the flow runs under that account's permissions without exposing credentials or requiring the flow owner to share their identity. This is the recommended pattern for service principal or application user scenarios in Power Automate.

Answer

Use the flow owner's credentials and share the flow with the service account

Answer

Create a service account connection type in the Power Platform admin center

Answer

Hardcode the service account credentials in the flow