MS-102 Retention label Practice Question
A compliance officer needs to ensure that all documents in a Microsoft Teams channel are automatically retained for 3 years after creation and then permanently deleted. The retention policy should apply only to the specific channel, not the entire team. Which approach should the officer use?
⚠ Common exam trap
The trap is that candidates may think 'Teams channel messages' covers documents, but it only covers chat messages. Documents in Teams channels are stored in SharePoint and require different retention settings, such as retention labels with auto-application rules scoped to the channel.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Publish a retention label to the channel and configure auto-application rules based on creation date
Documents in a Teams channel are stored in SharePoint. To automatically retain and then delete documents, you need a retention label with auto-application rules scoped to the channel's SharePoint site. This ensures documents are retained for 3 years from creation and then permanently deleted, without affecting other content.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Create a retention policy in Microsoft Purview and select the location 'Teams channel messages', then specify the channel name
Why it's wrong here
This option applies to Teams channel messages (chat), not documents. Documents are stored in SharePoint, so this policy would not affect documents.
- ✗
Create a retention policy in Microsoft Purview and select the location 'Teams chats' for the entire team
Why it's wrong here
Incorrect. Selecting 'Teams chats' applies to all channels in the team, not a single channel.
- ✓
Publish a retention label to the channel and configure auto-application rules based on creation date
Why this is correct
Correct. A retention label with auto-application rules can be published to the channel's SharePoint site, scoped to specific document libraries or folders, and configured to retain for 3 years then delete. This meets the requirement.
- ✗
Use Exchange Online PowerShell to create a retention policy for the channel mailbox
Why it's wrong here
Incorrect. While PowerShell can be used, the simplest and correct native method is through the Purview compliance portal with the correct location selection.
Go deeper
Related to this question
Learn chapter
Microsoft 365 Tenant Setup
Key term
Microsoft Teams
Microsoft Teams is a collaboration platform that integrates chat, video meetings, file storage, and application integration into a single workspace, primarily used within the Microsoft 365 ecosystem.
Key term
SharePoint site
A SharePoint site is a web-based collaboration space within Microsoft SharePoint that allows teams to store, organize, share, and manage content, documents, and information.
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