PRINCE2F PRINCE2 Practices Practice Test 42 — 15 Questions

Question 1

During a stage, the Project Manager receives a Checkpoint Report from a Team Manager indicating that the team has implemented a workaround for an off-specification without prior approval. What should the Project Manager do?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Raise an Issue Report and assess the impact of the workaround. Any off-specification must be formally documented as an issue. The team should not have implemented a workaround without approval. The Project Manager should raise an Issue Report and investigate the impact.

Answer

Accept the workaround as it has already been implemented

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Update the Configuration Item Record to reflect the change

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Instruct the Team Manager to reverse the workaround immediately

Question 2

Which type of report is produced by the Project Manager to provide the Project Board with a summary of progress at the end of each stage?

Accepted Answer

End Stage Report. The End Stage Report is the correct answer because PRINCE2 requires the Project Manager to produce this report at the end of each management stage to provide the Project Board with a summary of progress against the current stage plan, including performance, lessons learned, and a forecast for the next stage. This report is a key input for the Project Board's decision to authorize the next stage or take corrective action.

Answer

Highlight Report

Answer

Checkpoint Report

Answer

Exception Report

Question 3

Which TWO of the following are components of the Business Case?

Accepted Answer

Expected benefits. The Business Case in PRINCE2 captures the justification for the project, including the expected benefits (tangible and intangible) that the project aims to deliver. Benefits are a core component because they define the value that the project must provide to justify the investment. Without expected benefits, the Business Case cannot demonstrate whether the project is worthwhile.

Answer

Configuration item records

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Team structure

Answer

Product Breakdown Structure

Question 4

Which TWO of the following are components of the Business Case?

Accepted Answer

Investment appraisal. The Business Case in PRINCE2 is the key document that justifies the project's initiation and continued viability. It must include an investment appraisal to evaluate the financial viability of the project, and it must define the expected benefits that the project aims to deliver. These two components are essential for decision-making and are explicitly required by the PRINCE2 methodology.

Answer

Configuration Item Records

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Product Description

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Risk Register

Question 5

Which THREE of the following are roles in the project management team?

Accepted Answer

Executive. The Executive is a defined role in the PRINCE2 project management team, responsible for overall project direction, key decision-making, and ensuring the project delivers business value. The Executive chairs the Project Board and is ultimately accountable for the project's success.

Answer

Risk Actionee

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Change Authority

Question 6

Which THREE of the following are threat responses defined in PRINCE2?

Accepted Answer

Accept. In PRINCE2, threat responses are actions to manage negative risks. 'Accept' is a valid threat response where the risk is acknowledged but no proactive action is taken, often with a contingency plan. Options B, C, and D are the three correct threat responses defined in PRINCE2 for threats.

Answer

Enhance

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Exploit

Question 7

Which TWO of the following are opportunity responses in PRINCE2?

Accepted Answer

Share. In PRINCE2, opportunity responses are specific actions to address opportunities (positive risks). 'Share' (Option A) is correct because it involves partnering with another party to exploit an opportunity, sharing the potential benefits. 'Enhance' (Option D) is correct because it means proactively increasing the probability and/or impact of an opportunity to maximize its potential benefits.

Answer

Transfer

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Reduce

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Avoid

Question 8

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Business Case is owned by the Executive (Senior Responsible Owner) and is maintained by the Project Manager on a day-to-day basis.

Answer

Project Support

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Senior User

Answer

Executive

Question 9

Which document describes the quality expectations and acceptance criteria for a project's products?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines how quality will be managed, including quality criteria and acceptance methods.

Answer

Product Description

Answer

Project Product Description

Answer

Quality Register

Question 10

What is the purpose of the Product Status Account?

Accepted Answer

To summarize the status of products in the project. The Product Status Account provides information about the status of products, typically including their version, state (e.g., in development, approved), and configuration records. It is used to report on the state of the project's products.

Answer

To update the configuration management system

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To approve changes to baselined products

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To record the quality review results of a product

Question 11

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report.

Answer

Continue with the current Stage Plan and report in the next Highlight Report

Answer

Increase the project budget to absorb the additional cost

Answer

Close the project immediately

Question 12

In the Organising practice, what is the principle behind separating assurance from management?

Accepted Answer

To provide independent oversight of the project's management and delivery. In PRINCE2, the principle of separating assurance from management ensures that those who are responsible for the project's day-to-day management (the Project Manager) are not the same individuals who verify that the project is being managed correctly and remains viable. Option D is correct because assurance provides an independent, objective check on the project's management and delivery, protecting the Project Board's interests without being involved in the execution. This separation prevents conflicts of interest and ensures that assurance activities (e.g., reviewing compliance with the Business Case, quality standards, and risks) are unbiased.

Answer

To ensure that the Senior User approves all changes

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To allow the Project Board to monitor the project without direct involvement

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To reduce the workload of the Project Manager

Question 13

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC concerns a desired change to an approved specification; an Off-specification is a product that does not meet its specification. A Request for Change (RFC) is a formal proposal to modify an approved baseline product or process, while an Off-specification is a product that has been identified as not meeting its agreed specification. The key distinction is that an RFC seeks to change the specification itself, whereas an Off-specification indicates a deviation from an already-approved specification that must be resolved.

Answer

There is no difference; they are the same thing

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An RFC is raised by the Project Manager; an Off-specification is raised by the Team Manager

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An RFC requires a change budget; an Off-specification does not

Question 14

Which role is accountable for the business justification of a PRINCE2 project?

Accepted Answer

Executive. The Executive (SRO) is ultimately accountable for the business case and justification.

Answer

Senior User

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Project Manager

Answer

Project Board

Question 15

During the Managing Product Delivery process, what is the Team Manager responsible for producing?

Accepted Answer

Checkpoint Report. During the Managing Product Delivery process, the Team Manager is responsible for producing the Checkpoint Report. This report provides a regular update on progress against the Work Package, including actual time and resources used, quality activities completed, and any issues or risks. It is the primary communication from the Team Manager to the Project Manager during the work delivery phase.

Answer

End Stage Report

Answer

Exception Report

Answer

Highlight Report