PRINCE2F PRINCE2 Practices Practice Test 39 — 15 Questions

Question 1

Who is responsible for producing a Checkpoint Report?

Accepted Answer

Team Manager. The Checkpoint Report is a progress report on the work performed within a Work Package, and it is produced by the Team Manager (or the team member responsible for the work package) to provide the Project Manager with a summary of progress at a frequency defined in the Work Package. This is because the Team Manager is the role that manages the day-to-day work of the team and is best positioned to report on actual progress against the plan.

Answer

Senior User

Answer

Project Manager

Answer

Project Support

Question 2

What is the difference between a risk owner and a risk actionee?

Accepted Answer

Risk owner is accountable for the risk; risk actionee implements the response actions. In PRINCE2, the risk owner is the person who is accountable for the management and monitoring of a specific risk, including ensuring that appropriate response actions are planned and executed. The risk actionee, on the other hand, is the person assigned to implement the specific response actions defined for that risk. Option B correctly captures this distinction: the risk owner is accountable, while the risk actionee implements the response actions.

Answer

Risk owner manages the risk; risk actionee monitors it

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Risk owner is the same as risk actionee

Answer

Risk owner identifies risks; risk actionee assesses them

Question 3

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. The three types of issue are Request for Change, Off-specification, and Problem/Concern.

Answer

Assumption

Answer

Risk

Answer

Constraint

Question 4

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose' — the product should satisfy the user's needs.

Answer

Customer satisfaction

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Conformance to requirements

Answer

Zero defects

Question 5

Which THREE of the following are components of the PRINCE2 quality management approach?

Accepted Answer

Quality assurance approach. The quality management approach includes the quality control methods, quality assurance approach, and the roles and responsibilities for quality.

Answer

Product descriptions

Answer

Quality register

Question 6

Which TWO of the following are PRINCE2 principles?

Accepted Answer

Management by Exception. PRINCE2 has seven principles: Continued Business Justification, Learn from Experience, Defined Roles and Responsibilities, Manage by Stages, Manage by Exception, Focus on Products, and Tailor to Suit the Project Environment. 'Management by Exception' (A) is a principle despite the slight wording difference, 'Focus on Products' (D) is a principle, and 'Manage by Stages' (E) is also a principle. However, the question asks for TWO principles, so options A and D are selected as correct. 'Product-based Planning' (B) is a technique, not a principle, and 'Risk-based Planning' (C) is not a PRINCE2 principle.

Answer

Product-based Planning

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Risk-based Planning

Answer

Manage by Stages

Question 7

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because they manage day-to-day activities, track progress against the Business Case, and escalate any deviations to the Executive. PRINCE2 assigns this operational responsibility to the Project Manager to ensure continuous alignment with the project's justification.

Answer

The Executive

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The Project Assurance

Answer

The Senior User

Question 8

Which product describes the quality methods and tools to be used during the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach defines how quality will be managed, including methods and tools.

Answer

Project Product Description

Answer

Quality Management Strategy

Answer

Quality Register

Question 9

Which document is the key output of the Initiating a Project process?

Accepted Answer

The Project Initiation Documentation. The Initiating a Project process is responsible for establishing a solid foundation for the project, and its key output is the Project Initiation Documentation (PID). The PID consolidates all essential information—including the Project Plan, Business Case, and Project Brief—into a single, approved document that defines the project's scope, objectives, and controls. This document is the baseline against which project progress is measured and is formally approved by the Project Board before the project proceeds.

Answer

The Project Plan

Answer

The Business Case

Answer

The Project Brief

Question 10

What is the purpose of the Product Breakdown Structure (PBS) in product-based planning?

Accepted Answer

To provide a hierarchical structure of all products that the project will deliver. The Product Breakdown Structure (PBS) in PRINCE2's product-based planning technique is a hierarchical diagram that decomposes the final project output into all the component products (both management and specialist) that must be created. It ensures that the project scope is fully defined before any activity planning begins, directly supporting the 'focus on products' principle. Option A correctly identifies this purpose.

Answer

To identify the activities needed to create the products

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To define the quality criteria for each product

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To show the sequence of product creation

Question 11

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. In PRINCE2, when a project is forecast to exceed its cost tolerance, the Project Manager must escalate the issue to the Project Board by raising an Exception Report. This is because tolerances are delegated authority limits, and exceeding them requires the Project Board to decide on corrective action, such as approving a revised plan or adjusting tolerances. Option C is correct as it directly follows the PRINCE2 principle of management by exception.

Answer

Revise the Project Plan to reduce costs in later stages

Answer

Issue a Highlight Report noting the overrun

Answer

Request additional funds from the Executive informally

Question 12

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The three defined types of issue are Request for Change (C), Off-specification (E), and Problem/Concern. Option C is correct because a Request for Change is a formal proposal for a modification to a product's specification or baseline, which is a standard type of issue in the PRINCE2 issue management procedure.

Answer

Opportunity

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Lesson

Answer

Risk

Question 13

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the progress of the current stage and approve the next stage. The purpose is to provide the Project Board with information to review the current stage, approve the next stage plan, and confirm continued business justification.

Answer

To produce an Exception Plan for the project

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To close the project and produce the End Project Report

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To control the day-to-day activities of the stage

Question 14

Which THREE of the following are components of a Business Case?

Accepted Answer

Major risks. PRINCE2 specifies that a Business Case includes reasons, options, expected benefits, dis-benefits, timescale, costs, investment appraisal, and major risks. Expected benefits, major risks, and costs are explicitly listed.

Answer

Project Plan

Answer

Risk Register

Question 15

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a new requirement; an Off-specification identifies a failure to deliver a required product. A Request for Change (RFC) is a proposal to modify a product or add a new requirement, while an Off-specification (Off-spec) is a formal notification that a product does not meet its agreed specification. In PRINCE2, the RFC seeks to change the baseline, whereas the Off-spec identifies a deviation from the baseline that must be resolved.

Answer

A Request for Change is always approved; an Off-specification is always rejected

Answer

An Off-specification must be escalated to the Project Board; a Request for Change can be handled by the Change Authority

Answer

They are the same thing with different names