PRINCE2F PRINCE2 Practices Practice Test 26 — 15 Questions

Question 1

Which management product defines the quality criteria and acceptance methods for a product?

Accepted Answer

The Product Description. The Product Description is the PRINCE2 management product that defines the quality criteria, quality methods, and acceptance methods for a specific product. It is created during the Initiating a Project process and is used to ensure that the product meets its required quality standards before it is approved.

Answer

The Business Case

Answer

The Project Plan

Answer

The Quality Register

Question 2

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and update the Project Plan and Business Case. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and update the Project Plan and Business Case with any new information. This ensures that the project remains viable and aligned with business objectives before committing to the next stage.

Answer

To produce the Project Initiation Documentation

Answer

To manage the work of the current stage

Answer

To close the project

Question 3

In PRINCE2, who is responsible for ensuring that project assurance is independent of the Project Manager?

Accepted Answer

The Project Board. The Project Board is responsible for ensuring that project assurance is independent of the Project Manager, making Option C the correct answer.

Answer

The Project Support

Answer

The Senior User

Answer

The Project Manager

Question 4

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change seeks to alter a product; an Off-specification is a failure to meet a requirement. A Request for Change (RFC) is a formal proposal to modify a product, baseline, or configuration item, while an Off-specification (Off-spec) is a formal notification that a product does not meet its agreed specification or requirement. In PRINCE2, the RFC seeks to change what is specified, whereas the Off-spec identifies a failure to deliver what was specified. This distinction is fundamental to the Change Control approach within the PRINCE2 Practice of Change.

Answer

A Request for Change is raised by the Project Board; an Off-specification is raised by the Project Manager

Answer

A Request for Change is always approved; an Off-specification is always rejected

Answer

There is no difference; they are synonyms

Question 5

Which risk response is appropriate for a threat that the project team decides to proactively manage by reducing the probability or impact?

Accepted Answer

Reduce. Reduce is the correct risk response because it involves implementing actions to lower the probability or impact of a threat while still accepting that the risk may occur. In PRINCE2, this is a proactive response where the project team actively manages the risk by, for example, adding redundancy or conducting more frequent testing to decrease the likelihood of failure. The key is that the risk is not eliminated entirely but its effects are mitigated.

Answer

Avoid

Answer

Transfer

Answer

Accept

Question 6

Which role owns the Business Case in a PRINCE2 project?

Accepted Answer

Executive. The Executive is the single individual who owns the Business Case in a PRINCE2 project. This role is ultimately accountable for the project's justification, ensuring that the project remains viable and aligned with corporate objectives throughout its lifecycle. The Executive approves the Business Case and is responsible for its ongoing review and any changes.

Answer

Senior Supplier

Answer

Senior User

Answer

Project Manager

Question 7

During the Controlling a Stage process, the Team Manager reports that a work package is likely to be completed later than planned. The Project Manager assesses that stage tolerances will not be exceeded. What should the Project Manager do?

Accepted Answer

Take corrective action within the stage tolerance. D is correct because the Project Manager has assessed that the delay will not exceed the stage tolerances set by the Project Board. In PRINCE2, the Project Manager is empowered to take corrective action within stage tolerances without escalating to the Project Board. This ensures the stage remains on track while the Project Manager manages the work package deviation at their level.

Answer

Request a change to the Work Package

Answer

Update the Project Plan to reflect the delay

Answer

Raise an Exception Report to the Project Board

Question 8

Which PRINCE2 principle is applied when a Project Manager escalates a forecast tolerance deviation to the Project Board?

Accepted Answer

Manage by exception. When a Project Manager forecasts that a tolerance (e.g., cost or time) will be exceeded, they escalate to the Project Board. This is the direct application of the 'Manage by exception' principle, which defines tolerances for each management level and requires escalation only when those tolerances are forecast to be breached, allowing normal management within tolerances without board intervention.

Answer

Manage by stages

Answer

Focus on products

Answer

Continued business justification

Question 9

What is the purpose of the Quality Register?

Accepted Answer

To record quality review results and quality check progress. The Quality Register records all planned quality activities and their results, providing a log of quality checks.

Answer

To record project risks

Answer

To record issues raised by the team

Answer

To record lessons learned

Question 10

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated user needs and expectations within the project's scope. This aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value. Option D is correct because PRINCE2 focuses on whether the product satisfies its intended use, not just on technical specifications.

Answer

Conformance to specification

Answer

Maximum customer satisfaction

Answer

Zero defects

Question 11

Who should perform Project Assurance to ensure independence from the Project Manager?

Accepted Answer

Project Board members (or their delegates). Project Assurance is independent of the Project Manager and can be performed by individuals from the Project Board or external reviewers.

Answer

Team Manager

Answer

Project Support

Answer

Project Manager

Question 12

Which of the following correctly describes the relationship between the Change Authority and the Project Board?

Accepted Answer

The Project Board delegates authority to the Change Authority to approve changes within set limits. In PRINCE2, the Change Authority is a role to which the Project Board delegates authority to approve change requests within predefined limits (e.g., cost, time, or scope thresholds). This delegation is documented in the Work Package or the Project Initiation Documentation, ensuring that the Change Authority can make decisions without requiring the Project Board's involvement for every minor change, thus streamlining the change control process.

Answer

The Change Authority is a role within the Project Support office

Answer

The Project Board and Change Authority are the same

Answer

The Change Authority reports to the Project Manager

Question 13

Which TWO of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

The Project Plan. The Project Initiation Documentation (PID) is a key PRINCE2 management product that provides a foundation for the project. The Project Plan is a core component of the PID as it defines the overall timeline, costs, and resources for the entire project. The Business Case is also a mandatory component, providing the justification for the project and ensuring its continued viability.

Answer

The Stage Plan

Answer

The Exception Plan

Answer

The Team Plan

Question 14

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee carries out the response actions. In PRINCE2, the risk owner is the person who is accountable for the risk, meaning they are responsible for ensuring that the risk is managed and that appropriate responses are implemented. The risk actionee, on the other hand, is the person who carries out the specific response actions defined in the risk response plan. This distinction ensures clear accountability and task execution within the risk management process.

Answer

The risk owner is the person who identified the risk; the risk actionee is the person who monitors it

Answer

They are the same role

Answer

The risk owner is always a member of the Project Board; the risk actionee is always a team member

Question 15

Which THREE of the following are typical responsibilities of the Project Board?

Accepted Answer

Providing resources and authorizing funding. The Project Board is responsible for overall project governance. They provide resources and authorize funding (A), monitor progress through Highlight Reports (B), and approve key documents such as the Project Initiation Documentation (D). Option C ('Managing day-to-day activities') is the responsibility of the Project Manager, not the Board. Option E ('Preparing the Business Case') is the responsibility of the Executive, not the Senior User or the Board collectively, though the Board may approve it.

Answer

Managing the day-to-day activities of the project

Answer

Preparing the Business Case