PRINCE2F PRINCE2 Practices Practice Test 22 — 15 Questions

Question 1

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 assigns this role to the Project Manager as part of the 'Managing a Stage Boundary' and 'Directing a Project' processes. The Project Manager ensures the Business Case remains viable by updating it with actual costs, benefits, and risks, and by presenting it to the Project Board for approval at key decision points. This is distinct from the Executive, who owns the Business Case but delegates its day-to-day maintenance to the Project Manager.

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Executive

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Senior User

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Project Board

Question 2

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction. In PRINCE2, when a project forecasts exceeding its cost tolerance, the Project Manager must escalate the issue to the Project Board by raising an Exception Report. This is because tolerances are delegated limits; exceeding them requires board-level decision-making. Option B correctly follows the PRINCE2 exception management process, ensuring the board can assess the impact on the Business Case and authorize corrective action.

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Continue with the current plan and report the cost overrun in the next Highlight Report

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Increase the project budget to absorb the additional cost and continue with the current plan

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Close the project immediately as the Business Case is no longer viable

Question 3

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding.. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is management by exception. The PM cannot increase the budget or continue without escalation.

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Close the project immediately as the Business Case is no longer viable.

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Increase the project budget to absorb the additional cost and continue with the current Stage Plan.

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Continue with the current Stage Plan and report the cost overrun in the next Highlight Report.

Question 4

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and review the Business Case. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and reassess the continued viability of the project by reviewing the Business Case. This process occurs at the end of each management stage (except the final one) and ensures that the project remains aligned with its business justification before committing further resources.

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To close the project

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To manage the day-to-day activities of a stage

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To initiate the project

Question 5

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC is a change to an approved baseline, while an Off-specification is a deviation from a requirement.. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify an approved baseline (e.g., a product description, plan, or schedule), whereas an Off-specification is a formal notification that a product or component does not meet its specified requirements or quality criteria. The core distinction lies in the nature of the issue: an RFC seeks to change what was agreed, while an Off-specification reports a failure to deliver what was agreed.

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An RFC is raised by the Project Board, while an Off-specification is raised by the Project Manager.

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An RFC is always approved by the Change Authority, while an Off-specification is approved by the Project Board.

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An Off-specification can be resolved by concession, while an RFC cannot.

Question 6

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed product; an Off-specification identifies a product that does not meet its specification. A Request for Change (RFC) is a proposal to modify an agreed product, while an Off-specification (Off-spec) is a notification that a product does not meet its specification. In PRINCE2, these are distinct issue types: RFCs seek to change the specification, whereas Off-specs report a deviation from the agreed specification.

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A Request for Change is always raised by the Project Manager; an Off-specification is raised by the Team Manager

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There is no difference; they are synonyms

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A Request for Change requires a change budget; an Off-specification is always free

Question 7

Which role is responsible for providing independent assurance that the project is being managed correctly?

Accepted Answer

Project Assurance. Project Assurance is the correct answer because, in PRINCE2, this role is specifically tasked with providing an independent view of how the project is progressing, ensuring that it remains compliant with the PRINCE2 method and that management controls are being applied correctly. It is independent from the Project Manager and reports directly to the Project Board, focusing on objective oversight rather than day-to-day execution.

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Team Manager

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Project Support

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Project Manager

Question 8

Who is responsible for providing assurance that the project is being conducted properly?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for providing assurance that the project is being conducted properly. This includes ensuring that the project remains viable, that risks are managed, and that the business case is still valid. The Project Board delegates day-to-day management to the Project Manager but retains overall accountability and oversight through assurance activities.

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Project Support

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Project Manager

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Team Manager

Question 9

Which document records the quality checks to be performed on a product?

Accepted Answer

Product Description. The Product Description defines the product's purpose, composition, derivation, format, and the quality criteria it must meet. It also specifies the quality methods to be used and the quality skills required, which include the quality checks to be performed. Therefore, the Product Description is the document that records the quality checks for a product.

Answer

Project Plan

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Quality Register

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Risk Register

Question 10

During the Controlling a Stage process, the Team Manager completes a work package and delivers the products. What report does the Team Manager provide to the Project Manager?

Accepted Answer

Checkpoint Report. The Team Manager provides Checkpoint Reports at regular intervals. The Project Manager uses these to compile Highlight Reports for the Project Board.

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Highlight Report

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Exception Report

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End Stage Report

Question 11

What is the purpose of the Quality Review technique?

Accepted Answer

To assess whether the product is fit for purpose by reviewing it against its quality criteria.. The Quality Review technique in PRINCE2 is a structured assessment of a product against its predefined quality criteria, ensuring it is fit for purpose before formal approval. Option B correctly identifies this as the technique's primary purpose: to review the product against its quality criteria, not to plan or test broadly.

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To plan the quality activities for the project.

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To test the product against user acceptance criteria.

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To approve the Business Case for the project.

Question 12

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee performs the agreed response. In PRINCE2, the risk owner is the person who is accountable for the management and monitoring of a specific risk, including ensuring that the agreed response is implemented. The risk actionee, on the other hand, is the person assigned to carry out the specific risk response actions. This separation of accountability and execution is a key governance principle in PRINCE2's risk management practice.

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The risk owner is always a member of the Project Board; the risk actionee is always a team member

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The risk owner identifies the risk; the risk actionee assesses it

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There is no difference; they are the same role

Question 13

During which process does the Project Board make a decision on the next stage after reviewing the End Stage Report?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary process includes the Project Board reviewing the End Stage Report and deciding whether to approve the next Stage Plan. Directing a Project is the process where the Board makes high-level decisions, but the formal review and approval of the next stage occurs during Managing a Stage Boundary.

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Initiating a Project

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Directing a Project

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Controlling a Stage

Question 14

Which process authorizes a work package?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is responsible for authorizing work packages to be executed by the team. This process ensures that each work package is formally assigned, with clear acceptance criteria, reporting arrangements, and any constraints, before the team proceeds with delivery.

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Managing Product Delivery

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Starting Up a Project

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Initiating a Project

Question 15

What is the purpose of the product-based planning approach in PRINCE2?

Accepted Answer

To define the products and their quality criteria before planning activities. The product-based planning approach in PRINCE2 ensures that the project's outputs (products) and their quality criteria are defined before planning the activities and dependencies. This prevents scope creep and rework by establishing clear acceptance standards upfront, aligning with PRINCE2's focus on management by product.

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To list all activities required to produce the products

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To create a Gantt chart

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To assign costs to each activity