PRINCE2F PRINCE2 Practices Practice Test 15 — 15 Questions

Question 1

Which TWO roles are part of the Project Board?

Accepted Answer

Senior User. The Project Board is the decision-making body of a PRINCE2 project, and its mandatory roles are the Executive, Senior User, and Senior Supplier. The Senior User (Option C) is correct because they represent the interests of those who will use the project's outputs and are responsible for specifying requirements and ensuring the project delivers the expected benefits. The Executive (Option D) is correct as they own the business case and have ultimate authority over the project.

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Team Manager

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Project Manager

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Project Support

Question 2

Which THREE of the following are risk responses for threats?

Accepted Answer

Reduce. In PRINCE2, risk responses for threats are designed to reduce the probability or impact of a negative risk. 'Reduce' (Option B) is a correct threat response because it involves taking action to lower the probability or impact of a threat, such as implementing additional testing to reduce the risk of software failure. 'Avoid' (Option C) is correct because it involves changing the project plan to eliminate the threat entirely, for example, by choosing a different technology stack to avoid a known security vulnerability. 'Transfer' (Option E) is correct because it shifts the financial impact of a threat to a third party, such as purchasing insurance or outsourcing a high-risk component to a specialist vendor.

Answer

Enhance

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Exploit

Question 3

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because they manage day-to-day activities, monitor progress against the Business Case, and update it as necessary to reflect changes in costs, benefits, and risks. PRINCE2 assigns this responsibility to the Project Manager to ensure the Business Case remains viable and aligned with project objectives at all times.

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Project Assurance

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Executive

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Senior User

Question 4

Which document is produced during the Initiating a Project process and provides a baseline against which the project's progress can be measured?

Accepted Answer

The Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key output of the Initiating a Project process and serves as the baseline for the project.

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The Project Plan

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The Project Brief

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The Business Case

Question 5

A project is using the product-based planning technique. Which document describes the hierarchy of products to be created?

Accepted Answer

Product Breakdown Structure. The Product Breakdown Structure (PBS) is a hierarchical diagram showing all products in the project. The Product Flow Diagram shows sequence, and Product Descriptions define quality criteria.

Answer

Project Plan

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Product Flow Diagram

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Product Description

Question 6

A project is using the PRINCE2 product-based planning technique. Which of the following describes the correct sequence of activities?

Accepted Answer

Write Project Product Description, create Product Breakdown Structure, create Product Flow Diagram, then produce Product Descriptions. The PRINCE2 product-based planning technique starts with the Project Product Description, which defines the final product. Next, you create the Product Breakdown Structure (PBS) to decompose the project product into its component products. Then, you develop the Product Flow Diagram (PFD) to show the order of creation and dependencies. Finally, you produce Product Descriptions for each component product to detail their purpose, composition, and quality criteria. Option D correctly follows this sequence.

Answer

Create Product Breakdown Structure, then Product Flow Diagram, then Product Descriptions

Answer

Create Product Flow Diagram, then Product Descriptions, then Product Breakdown Structure

Answer

Write Project Product Description, create Product Descriptions, then Product Breakdown Structure

Question 7

During a quality review, a reviewer identifies a major defect that would make the product unfit for purpose. What should happen?

Accepted Answer

The product is not approved; the author must correct the defect and resubmit for review. In a quality review, if a major defect that makes the product unfit for purpose is identified, the product is not approved. The author must correct the defect and resubmit the product for a further quality review. Option A is incorrect because the product should not be approved with a concession for a major defect; concessions are for minor issues. Option C is incorrect because the quality criteria are defined in the product description and cannot be revised by the review chair to accept a defect. Option D is incorrect because closing the project is disproportionate; defects can be corrected.

Answer

The defect is recorded in the Quality Register and the product is approved with a concession

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The review chair revises the quality criteria to accept the defect

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The project is closed because the product cannot meet requirements

Question 8

According to PRINCE2, what is the definition of quality?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose', meaning the product must satisfy the user's stated or implied needs.

Answer

Conformance to specification

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Customer satisfaction

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Zero defects

Question 9

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

Risk owner is accountable for managing the risk; risk actionee carries out the response actions. The risk owner manages the risk and is accountable for its management. The risk actionee carries out specific actions but is not accountable. This is a key distinction in PRINCE2 risk practice.

Answer

Risk owner and risk actionee are the same role

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Risk owner identifies risks; risk actionee assesses them

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Risk owner is a role on the Project Board; risk actionee is a team member

Question 10

A project is experiencing many changes due to evolving requirements. Which document should the Project Manager use to track all requests for change?

Accepted Answer

Issue Register. The Issue Register is the PRINCE2 document specifically designed to capture, track, and manage all requests for change, including off-specifications, problems, and concerns. Since the project is experiencing many changes due to evolving requirements, the Project Manager must log each change request in the Issue Register to ensure proper impact analysis, decision-making, and audit trail. This aligns with the PRINCE2 practice of managing issues and changes through a controlled process.

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Risk Register

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Configuration Item Record

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Quality Register

Question 11

During a stage, the Project Manager receives a Checkpoint Report from a Team Manager. What is the primary purpose of this report?

Accepted Answer

To communicate progress of a Work Package to the Project Manager. A Checkpoint Report is a progress report from the Team Manager to the Project Manager, typically covering the frequency defined in the Work Package.

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To request changes to the Work Package

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To escalate issues that cannot be resolved at team level

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To inform the Project Board of stage progress

Question 12

During the Managing a Stage Boundary process, the Project Manager reviews the Business Case and finds that the expected benefits are no longer achievable. What should the Project Manager do?

Accepted Answer

Recommend to the Project Board that the project should be closed as the Business Case is no longer viable. If the Business Case is no longer viable, the Project Manager should recommend to the Project Board that the project should be closed. The Project Board makes the final decision, not the Project Manager. Option A is incorrect because an Exception Plan is for handling tolerance deviations, not for a failed Business Case. Option B is incorrect because continuing as planned would ignore the loss of viability. Option D is incorrect because the Project Manager cannot unilaterally close the project; the Board must decide.

Answer

Create an Exception Plan to revise the benefits

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Continue with the next stage as planned and report the issue in the End Project Report

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Close the project immediately without consulting the Project Board

Question 13

Which risk response is appropriate for a threat that the project team decides to eliminate by changing the project approach?

Accepted Answer

Avoid. Avoid is the response where action is taken to eliminate the threat by changing the plan or approach.

Answer

Transfer

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Accept

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Reduce

Question 14

Which document describes the quality management approach for the project, including quality assurance and quality control activities?

Accepted Answer

Quality Management Approach. The Quality Management Approach is the correct document because it defines the project's quality management strategy, including both quality assurance (systematic checks to ensure the project is using appropriate processes) and quality control (specific activities to verify that products meet their quality criteria). This is a key PRINCE2 management product that sets out how quality will be planned, performed, and governed throughout the project lifecycle.

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Quality Register

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Project Plan

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Product Description

Question 15

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a request for something new not in the baseline; an Off-spec is a failure to meet the baseline. A Request for Change (RFC) is a formal proposal to modify a product or process that is already baselined, typically for enhancements or corrective actions, while an Off-specification (Off-spec) is a formal notification that a product or component does not meet its agreed specification or baseline. In PRINCE2, an RFC seeks to change the baseline, whereas an Off-spec reports a deviation from the baseline that must be resolved.

Answer

An RFC is always approved by the Project Board; an Off-spec is approved by the Project Manager

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There is no difference; they are synonyms

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An Off-spec is always a fault; an RFC is always an enhancement