PRINCE2F PRINCE2 Practices Practice Test 13 — 15 Questions

Question 1

During a stage, the Team Manager identifies a problem that affects the quality of a product. The product description specifies a quality criterion that cannot be met. What type of issue is this?

Accepted Answer

Off-specification. This is an Off-specification because the product cannot meet a defined quality criterion specified in the product description. In PRINCE2, an off-specification is a type of issue that occurs when a product's actual or forecast quality does not match its agreed specification. The Team Manager has identified a deviation from the baseline, which is the defining characteristic of an off-specification.

Answer

Problem/concern

Answer

Risk

Answer

Request for change

Question 2

Which THREE of the following are threat response types in PRINCE2?

Accepted Answer

Reduce. In PRINCE2, threat response types are designed to address negative risks (threats). 'Reduce' (also called 'Mitigate') involves taking action to lower the probability and/or impact of a threat to an acceptable level. 'Transfer' shifts the financial or contractual impact of a threat to a third party (e.g., insurance). 'Avoid' involves changing the plan to eliminate the threat entirely or protect the project from its impact. These three are explicitly listed in the PRINCE2 risk management practice.

Answer

Enhance

Answer

Exploit

Question 3

Who chairs the Project Board?

Accepted Answer

The Executive. The Executive is the chair of the Project Board in PRINCE2 because they are ultimately accountable for the project's success and have the authority to make key decisions. The Project Board is a decision-making body, and the Executive, as the business representative, chairs it to ensure alignment with organizational objectives. The Project Manager is a board member but does not chair it, as they are responsible for day-to-day management.

Answer

The Project Manager

Answer

The Senior Supplier

Answer

The Senior User

Question 4

Which TWO of the following are elements of configuration management?

Accepted Answer

Change control. Configuration management in PRINCE2 includes two key elements: change control, which manages changes to configuration items, and version control, which tracks different versions. Baseline management is part of identification, not a separate element. Quality control and risk identification are separate disciplines.

Answer

Quality control

Answer

Risk identification

Answer

Baseline management

Question 5

Which TWO of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Business Case. The PID includes the Project Plan and the Business Case. The Risk Register and Issue Register are separate documents. The Lessons Log is created during Starting Up a Project.

Answer

Lessons Log

Answer

Issue Register

Answer

Risk Register

Question 6

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project, including updating it at each stage boundary. The Executive owns the Business Case but does not maintain it.

Answer

The Senior User

Answer

The Executive (Senior Responsible Owner)

Answer

The Project Assurance

Question 7

Which document is the key output of the Initiating a Project process?

Accepted Answer

The Project Initiation Documentation. The Project Initiation Documentation (PID) is the definitive output of the Initiating a Project process. It consolidates all key planning information—including the Business Case, Project Plan, and Project Brief—into a single, controlled document that forms the basis for project governance and decision-making. PRINCE2 mandates the PID as the formal trigger for the next process, Directing a Project, to authorize the project.

Answer

The Project Brief

Answer

The Project Plan

Answer

The Business Case

Question 8

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Authorizing stage boundaries. The Project Board is responsible for authorizing stage boundaries, which involves reviewing the current stage's progress, approving the next stage plan, and ensuring continued business justification. This is a key decision point in PRINCE2 where the Board assesses whether the project should proceed to the next stage.

Answer

Maintaining the risk register

Answer

Preparing Highlight Reports

Question 9

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is the principle of management by exception.

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 10

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case on a day-to-day basis, while the Executive (Senior Responsible Owner) owns it and is accountable for its viability.

Answer

Senior User

Answer

Executive

Answer

Project Support

Question 11

What is the purpose of the Business Case practice?

Accepted Answer

To establish mechanisms to judge whether the project is desirable, viable, and achievable. The Business Case practice in PRINCE2 provides a mechanism to judge whether the project is desirable (benefits outweigh costs), viable (achievable within constraints), and achievable (feasible with available resources). It is the central justification for initiating and continuing the project, ensuring ongoing business justification throughout the project lifecycle.

Answer

To define the project's scope and deliverables

Answer

To monitor and control project progress

Answer

To assign roles and responsibilities to the project team

Question 12

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to a baselined product; an Off-specification identifies a failure to meet agreed requirements. A Request for Change is a proposal for a change to a product that is already baselined, while an Off-specification is something that should have been provided but was not, or is faulty.

Answer

A Request for Change requires approval from the Project Board; an Off-specification requires approval from the Change Authority

Answer

There is no difference; the terms are interchangeable

Answer

A Request for Change is always raised by the Project Manager; an Off-specification is raised by the Senior User

Question 13

In the Organising practice, what is the role of Project Assurance?

Accepted Answer

To provide independent monitoring of all aspects of the project. Project Assurance provides independent oversight to ensure that the project is being managed correctly, separate from management and delivery.

Answer

To ensure the project meets the needs of the users

Answer

To provide administrative support to the Project Manager

Answer

To approve stage plans and exception plans

Question 14

In PRINCE2, which role is responsible for providing independent assurance that the project is being conducted properly?

Accepted Answer

Project Assurance. Project Assurance is the PRINCE2 role responsible for providing independent assurance that the project is being conducted properly. This role is separate from the Project Manager and Project Support, ensuring objective oversight of the project's adherence to PRINCE2 principles, themes, and processes. The Project Board delegates this responsibility to one or more individuals who are independent of the day-to-day management.

Answer

Project Support

Answer

Team Manager

Answer

Project Manager

Question 15

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to an approved baseline, whereas an Off-specification occurs when a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify an approved baseline (e.g., a product description or project plan), while an Off-specification (Off-spec) is an issue that arises when a product does not meet its agreed specification or quality criteria. The RFC seeks to change the baseline, whereas the Off-spec identifies a deviation from the existing baseline. This distinction is fundamental to PRINCE2's issue management and change control processes.

Answer

A Request for Change is submitted by the Project Board, whereas an Off-specification is submitted by the Project Manager

Answer

A Request for Change is a type of risk, whereas an Off-specification is a type of issue

Answer

A Request for Change requires a change budget, whereas an Off-specification does not