PRINCE2F PRINCE2 Practices Practice Test 13 — 15 Questions

Question 1

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing the foundation for the project.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 2

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

An Off-specification is something that should be provided but is not, while a Request for Change is a proposal to change a baseline. In PRINCE2, an Off-specification describes something that should have been delivered but was not (or will not be), representing a gap between the agreed baseline and reality. A Request for Change is a proposal to modify an existing baseline (scope, time, cost, quality). The distinction is between a deviation from the plan versus a proposed alteration to the plan.

Answer

A Request for Change always requires a change budget, while an Off-specification does not

Answer

A Request for Change is raised by the Project Board, while an Off-specification is raised by the Project Manager

Answer

An Off-specification is recorded in the Risk Register, while a Request for Change is in the Issue Register

Question 3

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. In PRINCE2, when a project forecasts exceeding its cost tolerance, the Project Manager must escalate the issue to the Project Board by raising an Exception Report. This is because the Project Manager does not have the authority to exceed tolerances without explicit approval. The Project Board then decides on corrective actions, such as revising the plan or adjusting the Business Case.

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Answer

Close the project immediately as the Business Case is no longer viable

Question 4

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and update the Project Plan and Business Case. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and update the Project Plan and Business Case with any new information. This ensures that the project remains viable and aligned with business objectives before committing to the next stage.

Answer

To produce the Project Initiation Documentation

Answer

To manage the work of the current stage

Answer

To close the project

Question 5

In PRINCE2, who is responsible for ensuring that project assurance is independent of the Project Manager?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is accountable for project assurance, and it must ensure that assurance is independent of the Project Manager. The Project Board achieves this by appointing assurance roles (Business, User, and Supplier assurance) that report to the Board rather than to the Project Manager, preserving objectivity. This independence is a core PRINCE2 principle under the 'defined roles and responsibilities' theme.

Answer

The Project Support

Answer

The Senior User

Answer

The Project Manager

Question 6

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change seeks to alter a product; an Off-specification is a failure to meet a requirement. A Request for Change (RFC) is a formal proposal to modify a product, baseline, or configuration item, while an Off-specification (Off-spec) is a formal notification that a product does not meet its agreed specification or requirement. In PRINCE2, the RFC seeks to change what is specified, whereas the Off-spec identifies a failure to deliver what was specified. This distinction is fundamental to the Change Control approach within the PRINCE2 Practice of Change.

Answer

A Request for Change is raised by the Project Board; an Off-specification is raised by the Project Manager

Answer

A Request for Change is always approved; an Off-specification is always rejected

Answer

There is no difference; they are synonyms

Question 7

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. In PRINCE2, quality is defined as 'fit for purpose,' meaning the product must meet the stated user needs and expectations within the project's scope. This aligns with the PRINCE2 principle of continued business justification, ensuring the product delivers value. Option D is correct because PRINCE2 focuses on whether the product satisfies its intended use, not just on technical specifications.

Answer

Conformance to specification

Answer

Maximum customer satisfaction

Answer

Zero defects

Question 8

Which TWO of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

The Project Plan. The Project Initiation Documentation (PID) in PRINCE2 is the baseline document that assembles the key project-level management products, and it explicitly includes the Project Plan (option A) as the document describing how and when the project's objectives will be achieved, along with the Business Case (option E), which justifies the project and is a mandatory PID component. The PID is formed by combining the Project Plan, Business Case, and other project-level products such as the benefits management approach, risk management approach, and project controls. The Stage Plan (option B), Exception Plan (option C), and Team Plan (option D) are not PID components because they are subordinate, level-specific plans: Stage Plans and Exception Plans are produced by the Project Manager during delivery, and Team Plans are created by Team Managers to manage work packages within a stage.

Answer

The Stage Plan

Answer

The Exception Plan

Answer

The Team Plan

Question 9

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee carries out the response actions. In PRINCE2, the risk owner is the person who is accountable for the risk, meaning they are responsible for ensuring that the risk is managed and that appropriate responses are implemented. The risk actionee, on the other hand, is the person who carries out the specific response actions defined in the risk response plan. This distinction ensures clear accountability and task execution within the risk management process.

Answer

The risk owner is the person who identified the risk; the risk actionee is the person who monitors it

Answer

They are the same role

Answer

The risk owner is always a member of the Project Board; the risk actionee is always a team member

Question 10

Which THREE of the following are typical responsibilities of the Project Board?

Accepted Answer

Providing resources and authorizing funding. Option A is correct because the Project Board is accountable for committing business, user, and supplier resources and authorizing the funding needed for the project, which is a core governance responsibility in PRINCE2. Option B is correct because the Project Board receives Highlight Reports from the Project Manager at the frequency defined in the Communication Management Strategy, using them to monitor progress, compare it against the plan, and take corrective direction. Option D is correct because approving the Project Initiation Documentation (PID) is a decision the Project Board makes at the end of the Initiating a Project process, authorizing the project to proceed into the next stage. Option C is not a Project Board duty because managing day-to-day activities belongs to the Project Manager, who plans, delegates, and controls the work packages. Option E is not a Project Board duty because preparing the Business Case is the responsibility of the Executive, with support from the Project Manager, not the Board as a collective body.

Answer

Managing the day-to-day activities of the project

Answer

Preparing the Business Case

Question 11

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Off-specification. In PRINCE2, an issue is any relevant event that has happened, is happening, or could happen that requires management attention, and the method defines three specific issue types: Request for Change (RFC), Off-specification, and Problem/Concern. Option B (Off-specification) is correct because it is a formal PRINCE2 issue type describing a situation where a product will not meet or cannot meet its agreed requirements (for example, a Work Package that will exceed its tolerances). Option C (Request for Change) is correct because it is the PRINCE2 issue type used to propose a change to a baselined product, such as altering a Project Product Description or a Stage Plan. Options A (Risk), D (Constraint), and E (Assumption) are not PRINCE2 issue types: Risk is a separate PRINCE2 theme and management product (Risk Register), while Constraint and Assumption are general project context factors, not classified issue types in the method.

Answer

Risk

Answer

Constraint

Answer

Assumption

Question 12

What is the purpose of a Checkpoint Report?

Accepted Answer

To provide the Project Manager with information on team progress. The Checkpoint Report is a PRINCE2 management product used by the Team Manager to report on team-level progress to the Project Manager at a frequency defined in the Work Package. Its purpose is to provide the Project Manager with information on team progress, including completed work, planned activities, and any issues or risks, enabling informed decision-making without escalating to the Project Board.

Answer

To provide the Project Board with information on stage progress

Answer

To report an exception to the Project Board

Answer

To document lessons learned

Question 13

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 requires the Business Case to be a living document that is reviewed and updated at each stage boundary. The Project Manager ensures that the Business Case remains viable by monitoring costs, benefits, and risks against the approved baseline, and escalates any deviations to the Project Board. This ongoing maintenance is a key project management responsibility, distinct from the Executive's ownership of the Business Case's justification.

Answer

Executive

Answer

Project Support

Answer

Senior Supplier

Question 14

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process because it consolidates all essential information needed to justify and manage the project, including the Business Case, Project Plan, and Project Brief. It serves as the single source of reference for the Project Board to authorize the project and for the Project Manager to proceed with delivery. Without the PID, there is no formal baseline for decision-making or control.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 15

Which THREE of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Risk Register. The Project Initiation Documentation (PID) in PRINCE2 is a consolidation of the baselines needed to direct and manage the project, and it explicitly includes the Business Case (E), which justifies the project and is updated at each stage boundary; the Project Plan (B), which provides the high-level schedule, costs, and resource baselines for the whole project; and the Risk Register (A), which records identified threats and opportunities and is part of the PID's risk management approach. These three are formally listed among the PID's components in PRINCE2. By contrast, the Lessons Log (C) is a separate project log maintained alongside the PID rather than a component of it, and a Work Package (D) is an agreement between the project manager and team manager for a specific piece of work, not part of the PID.

Answer

Lessons Log

Answer

Work Package