PRINCE2F People: organizations, teams, and leadership Practice Test 9 — 15 Questions

Question 1

According to PRINCE2, who is responsible for authorizing the work packages to be executed by the team?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for authorizing work packages to be executed by the team. This is because the Project Manager manages the day-to-day activities and has the authority to assign work to team members or Team Managers, ensuring that the work packages align with the project plan and stage tolerances. The Project Board provides overall direction and approves stage plans, but the authorization of individual work packages is delegated to the Project Manager.

Answer

Project Board

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Senior Responsible Owner

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Team Manager

Question 2

In PRINCE2, how often does the Project Board typically meet?

Accepted Answer

Exception-driven. In PRINCE2, the Project Board is not a day-to-day management body; it meets only when decisions are needed outside the delegated authority of the Project Manager. The correct frequency is exception-driven, meaning the Board convenes when a stage boundary is reached, an exception report is raised, or the project is ready for closure. This aligns with PRINCE2's principle of management by exception, where the Board's involvement is triggered by specific events rather than a fixed schedule.

Answer

Daily

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Monthly

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Weekly

Question 3

A project is in the Initiating a Project process. Which role is responsible for preparing the Project Initiation Documentation (PID)?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for preparing the Project Initiation Documentation (PID) during the Initiating a Project process. The PID is a key management product that defines the project's scope, objectives, and controls, and the Project Manager must compile it based on input from the project board and other stakeholders.

Answer

Team Manager

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Senior Responsible Owner

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Project Assurance

Question 4

In PRINCE2, what is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC is a proposed change; an off-specification is a failure to meet a specified requirement. In PRINCE2, a Request for Change (RFC) is a formal proposal to change a product, baseline, or agreed scope, while an Off-specification is a formal notification that a product or deliverable does not meet its specified requirements. The key distinction is that an RFC is a proactive suggestion for change, whereas an Off-specification is a reactive report of a deviation or failure against an agreed specification.

Answer

There is no difference; they are synonyms

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An RFC is always approved; an off-specification is always rejected

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An RFC is about cost; an off-specification is about time

Question 5

Who is responsible for managing the project's day-to-day activities within the tolerances set by the Project Board?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for the day-to-day management of the project within the tolerances set by the Project Board. This includes planning, monitoring, and controlling project activities, escalating issues or deviations that exceed tolerances. The Project Board sets the overall direction and tolerances but does not manage daily tasks.

Answer

Senior User

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Project Board

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Team Manager

Question 6

Which PRINCE2 principle ensures that the Project Board delegates decision-making to the Project Manager within defined tolerances?

Accepted Answer

Management by Exception. Management by Exception means the PM is empowered within tolerances, and only escalates when tolerances are forecast to be exceeded.

Answer

Learn from Experience

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Continued Business Justification

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Manage by Stages

Question 7

In PRINCE2, why is the Project Manager role separated from the Project Assurance role?

Accepted Answer

To ensure independent oversight of the project. Separation ensures independence and objectivity in assurance, preventing conflicts of interest where the PM would be checking their own work.

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To comply with regulatory requirements

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To reduce the cost of the project

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To allow the Project Manager to focus on team management

Question 8

Which TWO of the following are optional roles in the PRINCE2 project management team?

Accepted Answer

Project Support. Project Support is an optional role in PRINCE2, providing administrative and advisory services to the project manager and team, but it is not mandatory for the project management team structure. Option E is correct because the Change Authority role is also optional, delegated by the Project Board to manage change requests and off-specifications, and is only established if needed for change control.

Answer

Project Board

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Senior Supplier

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Project Manager

Question 9

Which THREE of the following are responsibilities of the Project Board in PRINCE2?

Accepted Answer

Authorizing the start of each stage. The Project Board is responsible for authorizing the start of each stage, including the initiation stage and subsequent management stages. This ensures that the project proceeds only when the board has reviewed and approved the Stage Plan for that stage, providing governance and control over the project's progression.

Answer

Authorizing work packages

Answer

Day-to-day management of the project

Question 10

Which TWO statements correctly describe the role of the Senior User in PRINCE2?

Accepted Answer

Specifies the user requirements and ensures the project delivers the expected benefits. The Senior User is responsible for specifying the user requirements and ensuring that the project delivers the expected benefits. This role represents the interests of the users and is accountable for defining the desired outcomes and confirming that the project's products meet those needs.

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Provides the resources and expertise for the project's products

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Is accountable for the business case

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Chairs the Project Board meetings

Question 11

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive. In PRINCE2, the Executive is the individual who is ultimately accountable for the project's business justification and ensuring that the project remains viable. The Executive is responsible for developing and maintaining the Business Case throughout the project lifecycle, including updating it at stage boundaries and confirming its continued viability before proceeding. The Project Manager is responsible for creating the Business Case initially and monitoring it, but the Executive retains accountability for its ongoing validity.

Answer

Project Manager

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Senior User

Answer

Project Support

Question 12

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. PRINCE2's Controlling a Stage process requires the Project Manager to escalate any forecast deviation beyond the agreed stage tolerance to the Project Board via an Exception Report. The Project Manager cannot proceed without the Board's direction, as the tolerance is a delegated authority limit set by the Board.

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

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Close the project immediately as the Business Case is no longer viable

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Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Question 13

Which of the following is an optional role in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Support role is optional and is only required when the project is large or complex enough to need administrative or specialist support. The PRINCE2 manual explicitly lists Project Support as a role that may be filled, whereas the Executive, Senior User, and Project Manager are mandatory roles on every project.

Answer

Executive

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Senior User

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Project Manager

Question 14

The Project Board is meeting to authorize the start of a new stage. According to PRINCE2, how frequently should the Project Board meet?

Accepted Answer

At stage boundaries and when an exception is raised. The Project Board meets at key decision points in the project, specifically at stage boundaries and when an exception is raised. This aligns with PRINCE2's management-by-stage approach, where the Board authorizes each stage and handles exceptions. Option A correctly states this, while options B, C, and D do not reflect PRINCE2's recommended frequency.

Answer

Weekly

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At the start and end of the project only

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Monthly

Question 15

In the RACI model used in PRINCE2, what is the difference between accountability (A) and responsibility (R)?

Accepted Answer

Accountability means ultimate ownership; responsibility means performing the task. Accountability means ultimate ownership and final decision-making authority, while responsibility means performing the work. Option D is correct.

Answer

They are interchangeable terms

Answer

Accountability means performing the task; responsibility means approving the outcome

Answer

Accountability is delegated to the Project Manager; responsibility is retained by the Project Board