PRINCE2F People: organizations, teams, and leadership Practice Test 8 — 15 Questions

Question 1

In PRINCE2, who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for the delivery of Work Packages and reports progress to the Project Manager.

Answer

Senior User

Answer

Project Support

Answer

Project Manager

Question 2

In PRINCE2, what is the key difference between the Project Assurance role and a quality review?

Accepted Answer

Project Assurance is a role, while quality review is a technique. Project Assurance is a role defined in PRINCE2, responsible for ensuring the project remains viable and compliant with its business justification, while a quality review is a technique used to assess the quality of a product or deliverable. The key difference is that Project Assurance is an ongoing role performed by individuals independent of the Project Manager, whereas a quality review is a specific, time-boxed event or technique for inspecting deliverables. Option A correctly identifies this fundamental distinction between a role and a technique.

Answer

There is no difference; they are the same thing

Answer

Project Assurance is performed by the Project Manager, while quality review is performed by external auditors

Answer

Project Assurance focuses on the Business Case, while quality review focuses on the project plan

Question 3

During the Managing a Stage Boundary process, the Project Manager creates the Stage Plan for the next stage. Who approves this Stage Plan?

Accepted Answer

Project Board. The Project Board approves the Stage Plan for the next stage, allowing the project to proceed. This is part of the exception-driven decision-making.

Answer

Project Manager

Answer

Senior Responsible Owner

Answer

Senior Supplier

Question 4

What is the primary purpose of the Project Support role in PRINCE2?

Accepted Answer

To provide administrative support, such as maintaining files and tools. The Project Support role in PRINCE2 is specifically defined to provide administrative and clerical services to the project management team. This includes maintaining project files, tools, and configuration management records, ensuring that the project operates efficiently without burdening the project manager with routine tasks.

Answer

To provide independent assurance to the Project Board

Answer

To approve Work Packages

Answer

To manage the day-to-day activities of the project

Question 5

A project is running over time by 5% against the stage tolerance of 10%. The Project Manager expects this trend to continue. What should the Project Manager do?

Accepted Answer

Continue and report the deviation in the next Highlight Report. The project is within the stage tolerance of 10% (currently at 5% over time), and the Project Manager expects the trend to continue but has not yet exceeded the tolerance. According to PRINCE2, the Project Manager should continue managing the work within the agreed tolerance and report the deviation in the next Highlight Report, as this is the standard mechanism for communicating progress and forecast deviations that are still within tolerance. Raising an Exception Report is only required when a deviation is forecast to exceed the stage tolerance, which is not the case here.

Answer

Raise an Exception Report immediately

Answer

Ask the Project Board for more time

Answer

Update the Business Case to reflect the delay

Question 6

Which of the following statements best describes the difference between a Request for Change (RFC) and an Off-Specification (Off-spec)?

Accepted Answer

An RFC proposes a change to an approved product or process, while an Off-spec identifies a product that does not meet its specification. A Request for Change (RFC) is a formal proposal to modify a product, baseline, or process that has been approved, while an Off-Specification (Off-spec) is a formal notification that a product does not meet its agreed specification. In PRINCE2, an RFC seeks to change what is required, whereas an Off-spec reports a failure to deliver what was required. This distinction is fundamental to the issue and change control procedure.

Answer

An RFC is handled by the Change Authority, while an Off-spec is handled by the Project Manager

Answer

An RFC always results in a change to the Baseline, while an Off-spec always results in a concession

Answer

An RFC is raised by the Senior User, while an Off-spec is raised by the Project Manager

Question 7

In PRINCE2, what is the role of the Senior Supplier on the Project Board?

Accepted Answer

To provide the necessary resources and expertise for the project. The Senior Supplier represents those who provide the necessary goods, services, and expertise to the project.

Answer

To manage the project budget

Answer

To chair the Project Board meetings

Answer

To represent the interests of the users

Question 8

Who is responsible for appointing the Project Manager?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for appointing the Project Manager. This is because the Project Board represents the business, user, and supplier interests and has the authority to delegate day-to-day management to the Project Manager. The Project Board's responsibility includes ensuring the right person is appointed to manage the project on their behalf.

Answer

The Senior User

Answer

The Senior Supplier

Answer

The Change Authority

Question 9

Why does PRINCE2 separate the Project Manager role from the Project Assurance role?

Accepted Answer

To ensure that assurance activities are independent and objective. Separation ensures independence of assurance, preventing the Project Manager from making biased assessments of their own work.

Answer

To allow the Project Manager to focus on user requirements

Answer

To reduce the workload of the Project Manager

Answer

Because PRINCE2 requires a separate person for every role

Question 10

During a project, the Project Board is informed that a major change to the project scope is required. Which role is best placed to assess the impact on the Business Case?

Accepted Answer

Project Assurance. Project Assurance provides independent assessment of project issues, including impact on the Business Case, to the Project Board.

Answer

Senior User

Answer

Team Manager

Answer

Project Manager

Question 11

Which THREE of the following are responsibilities of the Project Manager in PRINCE2?

Accepted Answer

Producing the Project Initiation Documentation. The Project Manager is responsible for producing the Project Initiation Documentation (PID) in PRINCE2. The PID is a key deliverable that consolidates the project's scope, business justification, plans, and controls, and the Project Manager compiles it based on input from the Project Board and other stakeholders. This responsibility is explicitly defined in the PRINCE2 Project Manager role description.

Answer

Approving the Business Case

Answer

Providing independent assurance to the Project Board

Question 12

Which TWO of the following are differences between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU produces the Project Brief; IP produces the Project Initiation Documentation. The Starting Up a Project (SU) process produces the Project Brief, which provides a high-level overview of the project's justification, scope, and approach. The Initiating a Project (IP) process then produces the Project Initiation Documentation (PID), which is a more detailed and comprehensive set of documents that forms the basis for managing the project. This distinction is a fundamental difference in the PRINCE2 methodology, where SU focuses on the initial concept and IP on detailed planning and controls.

Answer

SU is optional; IP is mandatory

Answer

SU creates the Stage Plan for the first stage; IP creates the Project Plan

Answer

SU includes the appointment of the Project Board; IP includes the appointment of the Project Manager

Question 13

In PRINCE2, which role is responsible for ensuring that the business case is maintained and that the project remains viable?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is the single person accountable for the business case and for ensuring that the project remains viable throughout its lifecycle. They own the business justification and have the authority to stop the project if it no longer meets the organization's objectives or if the costs outweigh the benefits.

Answer

Senior Supplier

Answer

Senior User

Answer

Project Manager

Question 14

A team manager has completed a work package and is ready to hand over the deliverables. To whom should the team manager report the completion?

Accepted Answer

Project Manager. The Team Manager reports to the Project Manager, who manages the work packages within a stage.

Answer

Project Board

Answer

Senior Responsible Owner

Answer

Project Assurance

Question 15

In PRINCE2, what is the key difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance is a role; quality review is a technique. Project Assurance is a role within the PRINCE2 management structure, responsible for monitoring all aspects of the project's performance and products independently of the Project Manager. A quality review, on the other hand, is a specific technique used to assess the quality of a product against its defined quality criteria. Therefore, the key difference is that one is a role and the other is a technique.

Answer

Project Assurance ensures quality; quality review ensures business case viability

Answer

There is no difference; they are the same thing

Answer

Project Assurance is performed by the Project Manager; quality review is performed by the team