PRINCE2F People: organizations, teams, and leadership Practice Test 5 — 15 Questions

Question 1

How often should the Project Board meet during a PRINCE2 project?

Accepted Answer

At the end of each stage and when exceptions occur. Project Board meetings are held at key decision points (end of stages) and when exceptions occur. They are not scheduled at regular intervals but are exception-driven.

Answer

Only at the end of the project

Answer

Monthly

Answer

Weekly

Question 2

Which TWO of the following are responsibilities of the Senior Responsible Owner (SRO)?

Accepted Answer

Ensuring the project delivers the expected benefits. The SRO owns the Business Case and is accountable for the project's success and benefits realization. They also chair the Project Board.

Answer

Managing the day-to-day activities of the project

Answer

Preparing the Project Plan

Answer

Approving the Work Packages

Question 3

Which THREE of the following are responsibilities of the Project Support role?

Accepted Answer

Assisting with planning and scheduling. Project Support provides administrative and support services, such as maintaining files, providing planning support, and managing project administration.

Answer

Providing independent assurance to the Project Board

Answer

Preparing the Highlight Report

Question 4

Which TWO of the following statements about the Change Authority role are correct?

Accepted Answer

The Change Authority helps to reduce the burden on the Project Board. The Change Authority is an optional role that can be set up to make decisions on change requests within agreed limits, thereby relieving the Project Board from reviewing every change.

Answer

The Change Authority is appointed by the Project Manager

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The Change Authority is always a single person

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The Change Authority is a mandatory role in PRINCE2

Question 5

Which role is ultimately accountable for the project's Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is ultimately accountable for the project's Business Case throughout its lifecycle. This role owns the Business Case and ensures the project remains viable, justified, and aligned with organizational objectives from initiation through closure.

Answer

Senior User

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Senior Supplier

Answer

Project Manager

Question 6

In PRINCE2, what is the main reason for separating the Project Manager role from the Project Assurance role?

Accepted Answer

To ensure independent monitoring and control of the project. Separation ensures independent and objective assurance that the project is running correctly, free from the biases or conflicts of day-to-day management.

Answer

To reduce the workload of the Project Manager

Answer

To allow the Project Manager to focus on technical tasks

Answer

To enable the Project Board to delegate more responsibilities

Question 7

A Team Manager receives a Work Package from the Project Manager. During delivery, the Team Manager identifies a potential issue that may cause a delay. What should the Team Manager do first?

Accepted Answer

Inform the Project Manager via a Checkpoint Report. The Team Manager should report the issue to the Project Manager via a Checkpoint Report or exception process, as they are accountable for delivery within tolerances.

Answer

Update the Project Plan to reflect the delay

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Take corrective action to avoid the delay

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Escalate directly to the Project Board

Question 8

Which role is responsible for providing administrative support to the project team?

Accepted Answer

Project Support. Project Support is the correct role because it is specifically defined in PRINCE2 as providing administrative and clerical services to the project team, such as maintaining files, scheduling meetings, and managing project documentation. This role is distinct from management or assurance functions, ensuring the team can focus on delivery without administrative overhead.

Answer

Project Manager

Answer

Team Manager

Answer

Project Assurance

Question 9

A project is in the Initiating a Project process. Which document is the key output of this process?

Accepted Answer

Project Initiation Documentation (PID). The Initiating a Project process produces the Project Initiation Documentation (PID), which is the key output that defines the project's scope, objectives, and approach. The PID consolidates information from the Project Brief and Business Case, providing a baseline for decision-making and governance throughout the project.

Answer

Stage Plan

Answer

Project Brief

Answer

Business Case

Question 10

During the Managing a Stage Boundary process, the Project Manager produces an Exception Plan. What triggers this?

Accepted Answer

The stage is forecast to exceed its tolerance. An Exception Plan is produced when a stage is forecast to exceed its tolerances, as an alternative to the current Stage Plan, for approval by the Project Board.

Answer

A Team Manager reports a delay in the Work Package

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The Project Board requests a new plan for the next stage

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The Project Manager decides to change the project approach

Question 11

What is the difference between a Request for Change (RFC) and an Off-Specification (Off-spec)?

Accepted Answer

An RFC proposes a modification; an Off-spec identifies a deviation from specification. An RFC proposes a change to baselined products, while an Off-spec identifies that a product does not meet its specification (a defect or non-conformance).

Answer

There is no difference; they are interchangeable terms

Answer

An RFC is a change to the project scope; an Off-spec is a change to the schedule

Answer

An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

Question 12

In PRINCE2, the Project Board should meet at which frequency?

Accepted Answer

Exception-driven (triggered by management by exception). In PRINCE2, the Project Board does not meet on a fixed schedule like weekly or monthly. Instead, it operates on an exception-driven basis, meaning it convenes only when triggered by management by exception—typically when a stage's tolerances are forecasted to be exceeded or when a decision is required outside the delegated authority. This aligns with PRINCE2's principle of management by exception, ensuring the board focuses on strategic oversight rather than day-to-day operations.

Answer

Weekly

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Monthly

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Daily

Question 13

Which document describes the user's needs and expectations for the project's products?

Accepted Answer

Project Product Description. The Project Product Description defines the overall product and its expectations, including user needs, but the User Requirements document captures detailed user needs. However, in PRINCE2, the Project Product Description is the key document for defining what the user expects.

Answer

Stage Plan

Answer

Project Brief

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Business Case

Question 14

The Project Board has delegated change control decisions to a Change Authority. What is the key benefit of this delegation?

Accepted Answer

It reduces the burden on the Project Board by handling smaller changes. Delegating change control decisions to a Change Authority allows the Project Board to focus on strategic oversight and major decisions, while the Change Authority handles smaller, low-impact changes efficiently. This reduces the administrative burden on the Project Board and speeds up the change process, ensuring that minor changes do not require escalation to the board. In PRINCE2, this delegation is a key mechanism for balancing control with agility, as defined in the Change theme.

Answer

It allows the Project Manager to approve all changes

Answer

It eliminates the need for the Configuration Management process

Answer

It ensures all changes are approved by the Senior Supplier

Question 15

Which TWO of the following are responsibilities of the Project Assurance role?

Accepted Answer

To monitor project compliance with PRINCE2 processes. Project Assurance independently monitors compliance with standards and assesses risks and issues, reporting to the Project Board. It does not manage day-to-day or provide admin support.

Answer

To manage the project team on a daily basis

Answer

To allocate Work Packages to teams

Answer

To administer project documentation