PRINCE2F People: organizations, teams, and leadership Practice Test 4 — 15 Questions

Question 1

Which role is optional in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Manager, Project Board, and Team Manager are all mandatory roles within the project management team. Project Support is the only optional role, as its responsibilities can be absorbed by the Project Manager or other team members, or provided by a separate office like a PMO. The PRINCE2 manual explicitly states that Project Support is not a required role, making D the correct answer.

Answer

Project Manager

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Project Board

Answer

Team Manager

Question 2

A Senior Supplier is concerned that a proposed change will impact the project's technical feasibility. What should the Senior Supplier do?

Accepted Answer

Escalate the concern to the Project Board for a decision. The Senior Supplier is a member of the Project Board and should raise their concern at the Project Board meeting or via an Exception Report if the change requires Board decision. The Senior Supplier ensures that supplier interests are represented.

Answer

Issue a Change Request directly to the Project Manager

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Approve the change as it aligns with the Business Case

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Update the Project Plan to reflect the change

Question 3

What is the main reason PRINCE2 separates the role of Project Manager from Project Assurance?

Accepted Answer

To ensure that the Project Board receives independent and objective assurance. B is correct because PRINCE2's principle of 'defined roles and responsibilities' mandates that Project Assurance be independent from the Project Manager to provide objective oversight of the project's progress, risks, and compliance with the Business Case. This separation ensures that the Project Board receives unbiased information, preventing the Project Manager from having unchecked control over assurance activities. Without this independence, assurance could be compromised by the Project Manager's personal or operational biases.

Answer

To reduce the workload of the Project Manager

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To comply with regulatory requirements

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To allow the Project Manager to focus only on the Business Case

Question 4

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of Initiating a Project. It brings together all the information needed to start the project and is used by the Project Board to decide whether to proceed.

Answer

Business Case

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Stage Plan

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Project Brief

Question 5

What is the difference between a Request for Change (RFC) and an Off-Specification (Off-Spec)?

Accepted Answer

An RFC is a suggestion for improvement, while an Off-Spec is a defect or missing requirement. In PRINCE2, a Request for Change (RFC) is a formal proposal for a modification to an approved product (e.g., an enhancement or improvement), while an Off-Specification (Off-Spec) is a formal notification that a product does not meet its agreed specifications (i.e., a defect or missing requirement). This distinction is fundamental to PRINCE2's change control approach, where RFCs address changes and Off-Specs address non-conformance.

Answer

An RFC is raised by the Project Board, while an Off-Spec is raised by the Project Manager

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An RFC is about a change to an approved product, while an Off-Spec is about a problem with project management

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They are the same thing

Question 6

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Managing the stage boundary activities. The Project Manager is responsible for day-to-day management, including preparing Highlight Reports for the Project Board and managing stage boundaries. Project Assurance is independent, and the Project Board defines tolerances.

Answer

Performing Project Assurance

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Approving stage plans

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Defining project tolerances

Question 7

Which THREE of the following are true about the role of the Change Authority?

Accepted Answer

It has the authority to approve change requests within limits set by the Project Board. The Change Authority is an optional role delegated by the Project Board to make decisions on change requests within defined limits. They can approve RFCs up to a certain cost or impact. They are not responsible for configuration management or raising RFCs.

Answer

It is responsible for raising all Requests for Change

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It is responsible for maintaining the Configuration Item Records

Question 8

Which TWO of the following are elements of a Work Package?

Accepted Answer

The product description(s) to be delivered. A Work Package is a set of information about one or more required products that the project manager delegates to a team manager or team member. The product description(s) to be delivered are a core element because they define exactly what the team must produce, including quality criteria and acceptance methods. Reporting requirements are also a mandatory element, specifying how and when the team manager must report progress, issues, and completion to the project manager.

Answer

The Business Case

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The project's risk register

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The composition of the project team

Question 9

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (SRO). The Senior Responsible Owner (SRO) is the single person accountable for the Business Case and ensuring the project delivers the expected benefits. The Project Manager maintains the project documentation but the SRO owns the Business Case.

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Project Manager

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Project Assurance

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Senior User

Question 10

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is the principle of management by exception.

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Continue and report the overrun in the next Highlight Report

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Increase the budget and continue with the current plan

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Close the project as the Business Case is no longer viable

Question 11

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposal for a modification; an Off-specification is a deviation that has occurred. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, baseline, or plan before it is completed, while an Off-specification is a formal notification that a product has deviated from its specification after it has been produced. The key distinction is timing and intent: RFCs are proactive modifications, whereas Off-specifications are reactive deviations that have already occurred.

Answer

There is no difference; they are synonyms

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A Request for Change is about schedule changes; an Off-specification is about quality issues

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A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager

Question 12

The Team Manager receives a Work Package and proceeds with the work. A product is found to be defective. What should the Team Manager do?

Accepted Answer

Record the defect and raise a Problem/Concern to the Project Manager. If a product is defective, the Team Manager should first record the issue as an Off-specification and then raise a Problem/Concern to the Project Manager for resolution.

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Correct the defect and continue with the work package

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Inform the Project Board directly

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Ignore the defect and continue as planned

Question 13

Which role is responsible for providing independent assurance to the Project Board that the project is on track?

Accepted Answer

Project Assurance. Project Assurance is independent of the Project Manager and provides assurance to the Project Board that the project is being managed correctly and remains viable.

Answer

Senior User

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Project Support

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Project Manager

Question 14

In PRINCE2, who is accountable for the project's success and the realization of benefits?

Accepted Answer

Senior Responsible Owner (SRO). In PRINCE2, the Senior Responsible Owner (SRO) is the single point of accountability for the project's success and the realization of benefits. This role is defined in the PRINCE2 framework as the individual who owns the business case and ensures the project delivers the expected outcomes that justify the investment.

Answer

Project Manager

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Senior User

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Senior Supplier

Question 15

Why does PRINCE2 recommend separating the role of Project Manager from Project Assurance?

Accepted Answer

To provide an independent perspective on the project's status. Separating Project Manager from Project Assurance ensures objectivity and independence of assurance activities. The Project Manager is responsible for day-to-day management and cannot objectively assess their own work.

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To comply with regulatory requirements

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To reduce the workload of the Project Manager

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To allow the Project Manager to focus on quality reviews