PRINCE2F People: organizations, teams, and leadership Practice Test 23 — 15 Questions

Question 1

In PRINCE2, the Project Board typically meets on which basis?

Accepted Answer

At the end of each stage. In PRINCE2, the Project Board typically meets at the end of each stage (stage boundaries) for end-stage assessments. These are planned, regular meetings to review stage progress, approve the next stage plan, and ensure continued business justification. While exception-driven meetings occur when tolerances are exceeded, the typical, scheduled meeting is at stage ends. Therefore, the correct answer is 'At the end of each stage'.

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Weekly

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Exception-driven

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Daily

Question 2

A Project Manager is appointed to a project during the Starting Up a Project process. The project has a complex technical scope. The SRO wants to ensure that the Project Board receives independent assurance on technical decisions. Who should provide this assurance?

Accepted Answer

A person appointed to the Project Assurance role with technical expertise.. Project Assurance is an independent oversight role that reports to the Project Board. The SRO can assign technical assurance to an individual with appropriate skills, separate from the Project Manager.

Answer

The Senior Supplier, as they represent the supplier interests.

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A Team Manager assigned to the project.

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The Project Manager, as they have the technical expertise.

Question 3

In PRINCE2, what is the purpose of Project Support?

Accepted Answer

To provide administrative support to the project.. Project Support in PRINCE2 is a role that provides administrative and clerical services to the project management team, such as maintaining files, organizing meetings, and managing project documentation. It does not have decision-making authority over stage plans, assurance, or budget management, which are the responsibilities of other roles like the Project Manager, Project Assurance, and the Executive.

Answer

To approve stage plans.

Answer

To independently assure the Project Board.

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To manage the project's budget.

Question 4

A project is in the Managing a Stage Boundary process. The Project Manager discovers that the stage is likely to overrun its time tolerance. The Project Board has not yet approved the next Stage Plan. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board.. In PRINCE2, when a stage is forecast to exceed its time tolerance, the Project Manager must escalate by raising an Exception Report to the Project Board. This applies even during Managing a Stage Boundary, because the current stage's tolerance breach is a deviation from the approved Stage Plan that only the Board can authorize.

Answer

Update the Project Plan to reflect the delay.

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Close the project as the Business Case is invalid.

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Continue with the current Stage Plan and submit the next Stage Plan as planned.

Question 5

In PRINCE2, which role provides independent assurance to the Project Board that the project is being conducted correctly?

Accepted Answer

Project Assurance. Project Assurance is independent from the Project Manager and reports to the Project Board.

Answer

Project Manager

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Project Support

Answer

Team Manager

Question 6

In PRINCE2, who is responsible for the day-to-day management of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager is responsible for the day-to-day management of the project within the tolerances set by the Project Board. This includes planning, delegating, monitoring, and controlling all aspects of the project, while reporting any deviations that exceed the agreed tolerances to the Project Board.

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Executive (SRO)

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Senior User

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Senior Supplier

Question 7

A Team Manager receives a Work Package from the Project Manager. To whom should the Team Manager report progress?

Accepted Answer

Project Manager. In PRINCE2, the Team Manager is responsible for delivering the Work Package and reports progress directly to the Project Manager, who is the single point of accountability for the project. The Project Manager uses this information to update the Project Plan and report to the Project Board. This ensures a clear line of control and avoids bypassing the management layer.

Answer

Project Board

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Senior User

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Project Assurance

Question 8

Which PRINCE2 role is optional and provides administrative support to the project?

Accepted Answer

Project Support. In PRINCE2, Project Support is an optional role that provides administrative services to the project, such as maintaining files, collecting progress data, and managing project documentation. The role is not mandatory because the project manager can perform these tasks or they can be delegated to a separate support function. This distinguishes it from the other roles, which have specific governance or delivery responsibilities.

Answer

Change Authority

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Project Assurance

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Team Manager

Question 9

The Project Board is meeting to make decisions when the project is not meeting its tolerances. What type of meeting is this?

Accepted Answer

Exception-driven meeting. D is correct because when a project is forecast to exceed its tolerances, the Project Board must convene an Exception-driven meeting to assess the situation and decide on corrective action. This meeting is triggered by an Exception Report from the Project Manager, not by a scheduled management stage boundary or routine progress review.

Answer

Stage boundary meeting

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Monthly progress meeting

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Daily stand-up meeting

Question 10

Which TWO of the following are roles in the PRINCE2 project management team?

Accepted Answer

Project Manager. The PRINCE2 project management team includes the Project Manager (C) as the person responsible for day-to-day management and the Senior User (D) who represents the interests of those who will use the project's outputs. Both are defined roles in the PRINCE2 management structure, with the Project Manager reporting to the Project Board and the Senior User being a member of that board.

Answer

Risk Owner

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Project Sponsor

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Steering Committee

Question 11

Which THREE of the following statements about the Project Board are correct?

Accepted Answer

The Project Board authorizes stage boundaries. The Project Board is responsible for authorizing the movement from one stage to the next, which includes approving the Stage Plan for the next stage and reviewing the current stage's completion. This is a key control point in PRINCE2's stage-gate management approach, ensuring that the project only proceeds when the Board is satisfied with progress and the business case remains viable.

Answer

The Project Board includes the Project Manager

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The Project Board meets on a fixed schedule monthly

Question 12

In a PRINCE2 project, the Project Manager submits an Exception Report. What is the most likely trigger for this report?

Accepted Answer

The project is forecast to exceed the stage cost tolerance. In PRINCE2, an Exception Report is triggered when a forecast indicates that a stage will exceed its agreed tolerance (e.g., cost or time). Option C is correct because exceeding stage cost tolerance is a formal deviation that requires escalation to the Project Board via an Exception Report, as the Project Manager cannot authorize changes beyond tolerance.

Answer

The Project Manager needs to request additional resources within the current stage tolerance

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A team member reports a minor delay that can be accommodated within tolerance

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The Senior User requests a change that does not affect the Business Case

Question 13

Who is responsible for the day-to-day management of a project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager is delegated the authority to manage the project on a day-to-day basis within agreed tolerances.

Answer

Senior Responsible Owner

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Team Manager

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Project Board

Question 14

A project is being executed in a stage. The Team Manager reports that a Work Package is likely to exceed its tolerances. What should the Project Manager do first?

Accepted Answer

Assess the situation and consider corrective actions within the stage tolerance. According to PRINCE2, when a Team Manager reports that a Work Package is likely to exceed its tolerances, the Project Manager must first assess the situation and consider corrective actions within the stage tolerance. This is because the Project Manager has delegated authority to manage the stage within the agreed stage tolerances, and only if the forecast exceeds those tolerances should an Exception Report be raised to the Project Board. The correct first step is always to evaluate whether the issue can be resolved within the existing tolerance limits before escalating.

Answer

Immediately raise an Exception Report to the Project Board

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Inform the Project Board at the next Highlight Report

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Request the Team Manager to continue and monitor the situation

Question 15

In PRINCE2, what is the difference between a Request for Change (RFC) and an Off-Specification (Off-spec)?

Accepted Answer

An RFC is a request to modify a product, while an Off-spec is a product that does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, its specification, or the project's baseline, while an Off-Specification (Off-spec) is a product that has been completed but does not meet its agreed specification. The key distinction is that an RFC seeks to change what is required, whereas an Off-spec identifies a deviation from what was required.

Answer

An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

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There is no difference; they are interchangeable terms

Answer

An RFC is always approved by the Change Authority; an Off-spec is always rejected