PRINCE2F People: organizations, teams, and leadership Practice Test 22 — 15 Questions

Question 1

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. Escalation via Exception Report is required when a tolerance is forecast to be exceeded.

Answer

Increase the budget and continue

Answer

Close the project immediately

Answer

Continue and report in the next Highlight Report

Question 2

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the main output of Initiating a Project.

Answer

Work Package

Answer

Project Brief

Answer

Business Case

Question 3

What is the difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance is a role; a quality review is a technique. Project Assurance is a role defined in PRINCE2, responsible for monitoring the project's compliance with its management stages, business case, and quality standards independently of the Project Manager. A quality review is a technique used to assess the quality of a product by examining it against predefined criteria, involving a structured meeting with reviewers. The key distinction is that Project Assurance is a governance role, while a quality review is a specific quality management technique.

Answer

Both are the same

Answer

Project Assurance is performed by the Project Manager

Answer

Quality review is a role; Project Assurance is a technique

Question 4

In PRINCE2, who is responsible for the day-to-day management of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager is responsible for the day-to-day management of the project within the tolerances set by the Project Board. This includes planning, delegating, monitoring, and controlling all aspects of the project, while reporting any deviations that exceed the agreed tolerances to the Project Board.

Answer

Executive (SRO)

Answer

Senior User

Answer

Senior Supplier

Question 5

A Team Manager receives a Work Package from the Project Manager. To whom should the Team Manager report progress?

Accepted Answer

Project Manager. In PRINCE2, the Team Manager is responsible for delivering the Work Package and reports progress directly to the Project Manager, who is the single point of accountability for the project. The Project Manager uses this information to update the Project Plan and report to the Project Board. This ensures a clear line of control and avoids bypassing the management layer.

Answer

Project Board

Answer

Senior User

Answer

Project Assurance

Question 6

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is to change something; an Off-spec is a product not meeting specification. An RFC proposes a change to agreed baselines; an Off-spec is a product that does not meet its specification.

Answer

Both are the same

Answer

An Off-spec is to change something; an RFC is a product not meeting specification

Answer

Both are handled only by the Project Board

Question 7

Which PRINCE2 role is optional and provides administrative support to the project?

Accepted Answer

Project Support. In PRINCE2, Project Support is an optional role that provides administrative services to the project, such as maintaining files, collecting progress data, and managing project documentation. The role is not mandatory because the project manager can perform these tasks or they can be delegated to a separate support function. This distinguishes it from the other roles, which have specific governance or delivery responsibilities.

Answer

Change Authority

Answer

Project Assurance

Answer

Team Manager

Question 8

The Project Board is meeting to make decisions when the project is not meeting its tolerances. What type of meeting is this?

Accepted Answer

Exception-driven meeting. D is correct because when a project is forecast to exceed its tolerances, the Project Board must convene an Exception-driven meeting to assess the situation and decide on corrective action. This meeting is triggered by an Exception Report from the Project Manager, not by a scheduled management stage boundary or routine progress review.

Answer

Stage boundary meeting

Answer

Monthly progress meeting

Answer

Daily stand-up meeting

Question 9

Which role is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for delivering the Work Package as defined by the Project Manager.

Answer

Senior User

Answer

Project Support

Answer

Project Manager

Question 10

Why does PRINCE2 separate the Project Manager role from Project Assurance?

Accepted Answer

To provide independent oversight and avoid conflicts of interest. PRINCE2 separates the Project Manager from Project Assurance to ensure independent oversight of the project's ongoing viability, compliance, and quality. The Project Manager is responsible for day-to-day management and delivery, while Project Assurance provides an objective check that the project remains aligned with business justifications, standards, and controls. This separation prevents the Project Manager from being both the doer and the sole judge of their own work, avoiding conflicts of interest that could compromise governance.

Answer

To allow the Project Manager to focus on technical tasks

Answer

To reduce the workload of the Project Manager

Answer

To ensure the Project Board can delegate assurance to the Project Manager

Question 11

Which TWO of the following are roles in the PRINCE2 project management team?

Accepted Answer

Project Manager. The PRINCE2 project management team includes the Project Manager (C) as the person responsible for day-to-day management and the Senior User (D) who represents the interests of those who will use the project's outputs. Both are defined roles in the PRINCE2 management structure, with the Project Manager reporting to the Project Board and the Senior User being a member of that board.

Answer

Risk Owner

Answer

Project Sponsor

Answer

Steering Committee

Question 12

Which THREE of the following statements about the Project Board are correct?

Accepted Answer

The Project Board authorizes stage boundaries. The Project Board is responsible for authorizing the movement from one stage to the next, which includes approving the Stage Plan for the next stage and reviewing the current stage's completion. This is a key control point in PRINCE2's stage-gate management approach, ensuring that the project only proceeds when the Board is satisfied with progress and the business case remains viable.

Answer

The Project Board includes the Project Manager

Answer

The Project Board meets on a fixed schedule monthly

Question 13

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Prepare the Stage Plan for approval by the Project Board. The Project Manager is responsible for preparing Stage Plans, which detail how a management stage will be executed, and submitting them to the Project Board for approval. This aligns with PRINCE2's principle of management by stages, where the Project Manager provides the detailed plan for the next stage.

Answer

Provide independent assurance

Answer

Approve the Project Initiation Documentation

Answer

Chair the Project Board meetings

Question 14

In a PRINCE2 project, the Project Manager submits an Exception Report. What is the most likely trigger for this report?

Accepted Answer

The project is forecast to exceed the stage cost tolerance. In PRINCE2, an Exception Report is triggered when a forecast indicates that a stage will exceed its agreed tolerance (e.g., cost or time). Option C is correct because exceeding stage cost tolerance is a formal deviation that requires escalation to the Project Board via an Exception Report, as the Project Manager cannot authorize changes beyond tolerance.

Answer

The Project Manager needs to request additional resources within the current stage tolerance

Answer

A team member reports a minor delay that can be accommodated within tolerance

Answer

The Senior User requests a change that does not affect the Business Case

Question 15

What is the key difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance focuses on the project's compliance with PRINCE2, while a quality review focuses on product quality. Project Assurance is an independent check that the project is being conducted in compliance with PRINCE2 principles, themes, and processes, ensuring governance and control. A quality review, on the other hand, is a specific technique used to assess the quality of a product (e.g., a document or deliverable) against predefined quality criteria. Therefore, the key difference is that Project Assurance focuses on the project's overall adherence to PRINCE2, while a quality review focuses on the quality of a specific product.

Answer

There is no difference; they are synonymous

Answer

Project Assurance is a one-time activity, while quality reviews are continuous

Answer

Project Assurance is performed by the Project Manager, while a quality review is performed by the team