PRINCE2F People: organizations, teams, and leadership Practice Test 22 — 15 Questions

Question 1

Which role is responsible for preparing the Highlight Report?

Accepted Answer

Project Manager. The Highlight Report is prepared by the Project Manager and sent to the Project Board at intervals defined in the Communication Management Approach.

Answer

Project Support

Answer

Team Manager

Answer

Senior User

Question 2

During the Initiating a Project process, which document is created to define the project's scope, objectives, and how it will be managed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document created during the Initiating a Project process. It consolidates the project's scope, objectives, and management controls, serving as the foundation for project governance and decision-making. PRINCE2 mandates the PID to ensure all stakeholders have a single source of truth for how the project will be managed.

Answer

Project Brief

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Business Case

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Benefits Management Approach

Question 3

What is the main purpose of separating the Project Manager role from the Project Assurance role in PRINCE2?

Accepted Answer

To ensure independent oversight of the project. Project Assurance provides independent oversight to the Project Board, ensuring the project is on track without being influenced by the Project Manager's day-to-day perspective.

Answer

To allow the Project Manager to focus on team management

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To reduce the workload of the Project Manager

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To provide administrative support to the Project Board

Question 4

Which document is used by the Project Manager to capture lessons learned during a stage?

Accepted Answer

Lessons Log. The Lessons Log is used to capture lessons throughout the project, including during a stage.

Answer

Checkpoint Report

Answer

End Stage Report

Answer

Lessons Report

Question 5

In a PRINCE2 project, the Project Manager has also been assigned the Project Assurance role. Which PRINCE2 principle is being violated?

Accepted Answer

Defined roles and responsibilities. The PRINCE2 principle 'Defined roles and responsibilities' requires that roles are clearly defined and that assurance roles are independent from management roles. Assigning the Project Manager also as Project Assurance violates this principle because Project Assurance must be independent of the Project Manager to provide objective oversight.

Answer

Continued business justification

Answer

Focus on products

Answer

Manage by stages

Question 6

Which TWO of the following are responsibilities of the Senior Responsible Owner (SRO/Executive) on the Project Board?

Accepted Answer

Accountable for the Business Case. The Senior Responsible Owner (SRO/Executive) is accountable for the Business Case, ensuring the project remains viable and aligned with organizational objectives. This includes approving the Business Case at initiation and any subsequent changes, as well as securing the necessary funding. The SRO also chairs the Project Board, providing overall leadership and direction, and is ultimately responsible for the project's success.

Answer

Day-to-day management of the project

Answer

Preparing the Highlight Report

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Defining the technical specifications of products

Question 7

Which role is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive (Senior Responsible Owner). The Executive (Senior Responsible Owner) is the role accountable for the Business Case and its ongoing justification throughout the project. PRINCE2 requires the Business Case to be maintained and reviewed at every stage boundary to ensure continued viability, and this responsibility rests with the Executive, not the Project Manager or Team Manager.

Answer

Team Manager

Answer

Project Manager

Answer

Senior User

Question 8

In PRINCE2, a Team Manager reports to the Project Manager. What is the primary responsibility of a Team Manager?

Accepted Answer

Deliver one or more Work Packages as defined in the Stage Plan. The Team Manager is responsible for delivering one or more Work Packages as defined in the Stage Plan. This role focuses on the technical delivery of products within the constraints agreed with the Project Manager, ensuring quality, time, and cost targets are met for those specific work packages.

Answer

Provide independent assurance to the Project Board

Answer

Update the Business Case

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Manage day-to-day project activities across all stages

Question 9

According to PRINCE2, which role is responsible for defining the project's tolerances?

Accepted Answer

Project Board. In PRINCE2, the Project Board is the authority that sets project-level tolerances for the six performance targets (time, cost, scope, quality, risk, benefit). Tolerances define the delegated authority limits within which the Project Manager can manage without escalation. The Project Board defines these at project initiation and reviews them at each stage boundary.

Answer

Team Manager

Answer

Senior User

Answer

Project Manager

Question 10

What is the role of Project Assurance?

Accepted Answer

To independently assure the Project Board that the project is on track. Project Assurance is a PRINCE2 role responsible for providing an independent, objective check to the Project Board that the project remains viable, compliant, and on track. It is not a day-to-day management function but a governance safeguard, ensuring that the project adheres to its business case, quality standards, and tolerances without being influenced by the Project Manager or delivery team.

Answer

To provide administrative support to the Project Manager

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To chair the Project Board

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To deliver Work Packages

Question 11

Which TWO of the following are benefits of separating the Project Manager and Project Assurance roles?

Accepted Answer

Provides independent oversight of the project. Separating the Project Manager and Project Assurance roles ensures that project assurance is performed independently of the project manager, providing objective oversight. This independence allows assurance to verify that the project is being managed correctly without bias, which is a core principle of PRINCE2's management of risk and quality.

Answer

Increases administrative efficiency

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Reduces the number of roles required

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Ensures faster decision-making

Question 12

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Provide overall direction and control. The Project Board is responsible for overall direction and control of the project, including authorizing deviations from tolerances and approving Stage Plans. These duties ensure the project remains aligned with business objectives and governance requirements.

Answer

Manage day-to-day activities

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Produce Checkpoint Reports

Question 13

In PRINCE2, what is the primary difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance ensures the project is on track; a quality review checks product quality.. Project Assurance and quality reviews serve distinct purposes in PRINCE2. Project Assurance is an independent oversight function that ensures the project remains viable, compliant, and on track against the business case and plans. A quality review, on the other hand, is a structured technique used to assess whether a specific product meets its defined quality criteria and is fit for purpose.

Answer

There is no difference; they are synonymous.

Answer

Project Assurance is performed by the Project Manager; quality review is performed by the team.

Answer

Project Assurance is a process; quality review is a role.

Question 14

A project is in its Controlling a Stage process. The Team Manager reports that a Work Package is likely to be completed late. The Project Manager reviews the Stage Plan and sees that stage tolerance is not forecast to be exceeded. What should the Project Manager do?

Accepted Answer

Take corrective action within the tolerances delegated by the Project Board.. In the Controlling a Stage process, the Project Manager is responsible for taking corrective action to keep the stage within its tolerances. Since the stage tolerance is not forecast to be exceeded, the issue remains within the Project Manager's delegated authority, so they should take corrective action without escalating. Escalation is only required when tolerances are forecast to be breached.

Answer

Instruct the Team Manager to continue as planned.

Answer

Close the stage early.

Answer

Escalate to the Project Board via an Exception Report.

Question 15

Which role delegates change control decisions to a Change Authority?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for overall project governance, including delegating change control decisions to a Change Authority. This delegation allows the Change Authority to approve or reject change requests within predefined limits, freeing the Board from day-to-day change management while retaining strategic oversight.

Answer

Team Manager

Answer

Senior Supplier

Answer

Project Manager