PRINCE2F People: organizations, teams, and leadership Practice Test 21 — 15 Questions

Question 1

In PRINCE2, what is the primary difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance ensures the project is on track; a quality review checks product quality.. Project Assurance and quality reviews serve distinct purposes in PRINCE2. Project Assurance is an independent oversight function that ensures the project remains viable, compliant, and on track against the business case and plans. A quality review, on the other hand, is a structured technique used to assess whether a specific product meets its defined quality criteria and is fit for purpose.

Answer

There is no difference; they are synonymous.

Answer

Project Assurance is performed by the Project Manager; quality review is performed by the team.

Answer

Project Assurance is a process; quality review is a role.

Question 2

A project is in its Controlling a Stage process. The Team Manager reports that a Work Package is likely to be completed late. The Project Manager reviews the Stage Plan and sees that stage tolerance is not forecast to be exceeded. What should the Project Manager do?

Accepted Answer

Take corrective action within the tolerances delegated by the Project Board.. Since stage tolerance is not threatened, the Project Manager can take corrective action within the delegated tolerances, such as re-planning or re-assigning resources, without escalating to the Project Board.

Answer

Instruct the Team Manager to continue as planned.

Answer

Close the stage early.

Answer

Escalate to the Project Board via an Exception Report.

Question 3

Which role delegates change control decisions to a Change Authority?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for overall project governance, including delegating change control decisions to a Change Authority. This delegation allows the Change Authority to approve or reject change requests within predefined limits, freeing the Board from day-to-day change management while retaining strategic oversight.

Answer

Team Manager

Answer

Senior Supplier

Answer

Project Manager

Question 4

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing a foundation for the project.

Answer

Stage Plan

Answer

Project Brief

Answer

Project Plan

Question 5

A Project Manager is appointed to a project during the Starting Up a Project process. The project has a complex technical scope. The SRO wants to ensure that the Project Board receives independent assurance on technical decisions. Who should provide this assurance?

Accepted Answer

A person appointed to the Project Assurance role with technical expertise.. Project Assurance is an independent oversight role that reports to the Project Board. The SRO can assign technical assurance to an individual with appropriate skills, separate from the Project Manager.

Answer

The Senior Supplier, as they represent the supplier interests.

Answer

A Team Manager assigned to the project.

Answer

The Project Manager, as they have the technical expertise.

Question 6

Which role is responsible for the day-to-day management of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for delivering Work Packages and managing the team's day-to-day work, reporting to the Project Manager.

Answer

Project Support

Answer

Senior User

Answer

Project Manager

Question 7

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to an agreed product; an Off-specification identifies a product that is not meeting its specification.. A Request for Change (RFC) is a formal proposal to modify an agreed product, baseline, or configuration item, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. In PRINCE2, these are distinct issue types: RFCs seek authorization for a change, whereas Off-specs report a deviation from the specification that must be resolved.

Answer

A Request for Change is about cost; an Off-specification is about quality.

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager.

Answer

They are the same thing.

Question 8

In PRINCE2, what is the purpose of Project Support?

Accepted Answer

To provide administrative support to the project.. Project Support in PRINCE2 is a role that provides administrative and clerical services to the project management team, such as maintaining files, organizing meetings, and managing project documentation. It does not have decision-making authority over stage plans, assurance, or budget management, which are the responsibilities of other roles like the Project Manager, Project Assurance, and the Executive.

Answer

To approve stage plans.

Answer

To independently assure the Project Board.

Answer

To manage the project's budget.

Question 9

A project is in the Managing a Stage Boundary process. The Project Manager discovers that the stage is likely to overrun its time tolerance. The Project Board has not yet approved the next Stage Plan. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board.. When a stage is forecast to exceed tolerance, the Project Manager must produce an Exception Report and submit it to the Project Board for decision. This is part of management by exception.

Answer

Update the Project Plan to reflect the delay.

Answer

Close the project as the Business Case is invalid.

Answer

Continue with the current Stage Plan and submit the next Stage Plan as planned.

Question 10

Which role is accountable for the project's success in PRINCE2?

Accepted Answer

Senior Responsible Owner (SRO/Executive). The Senior Responsible Owner (SRO/Executive) is accountable for the project's success and owns the Business Case.

Answer

Project Manager

Answer

Senior User

Answer

Project Assurance

Question 11

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Preparing Stage Plans. A is correct because the Project Manager is responsible for preparing Stage Plans, which detail how the work for a management stage will be executed, including schedules, resources, and controls. This is a core PRINCE2 responsibility as the Project Manager translates the Project Plan into actionable Stage Plans for the Project Board's approval.

Answer

Providing independent assurance to the Project Board

Answer

Updating the Business Case

Answer

Approving Stage Plans

Question 12

Which THREE of the following are roles on the Project Board?

Accepted Answer

Senior User. The PRINCE2 Project Board is the decision-making body responsible for overall project governance. It comprises three roles: the Executive (Senior Responsible Owner), the Senior User, and the Senior Supplier. The Senior User represents the interests of those who will use the project's outputs and is essential for defining requirements and benefits.

Answer

Project Manager

Answer

Project Assurance

Question 13

Which TWO of the following statements correctly describe the relationship between accountability and responsibility in PRINCE2?

Accepted Answer

The SRO is accountable for the project's success.. In PRINCE2, the Senior Responsible Owner (SRO) is the single point of accountability for the project's success, as they own the Business Case and are ultimately responsible for ensuring the project delivers the expected benefits. The Project Manager is responsible for managing the project on a day-to-day basis but is not accountable for overall success. Option C correctly identifies the SRO's accountability, and option E correctly states that responsibility (for tasks) can be delegated, while accountability cannot.

Answer

The Project Manager is accountable for the project's success.

Answer

The Project Manager is accountable for the Business Case.

Answer

Accountability can be delegated to the Project Manager.

Question 14

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive (SRO). The Executive (Senior Responsible Owner, SRO) is the single point of accountability for the Business Case in PRINCE2. They are responsible for ensuring that the project remains viable and that the Business Case is maintained and updated throughout the project lifecycle, including at stage boundaries and at the end of the project. The Project Manager may draft or update the document, but the Executive owns the justification and must approve any changes.

Answer

Project Manager

Answer

Senior User

Answer

Team Manager

Question 15

In PRINCE2, which role provides independent assurance to the Project Board that the project is being conducted correctly?

Accepted Answer

Project Assurance. Project Assurance is independent from the Project Manager and reports to the Project Board.

Answer

Project Manager

Answer

Project Support

Answer

Team Manager