PRINCE2F People: organizations, teams, and leadership Practice Test 19 — 15 Questions

Question 1

The Project Board has delegated authority for change control decisions to a separate body. What is this body called?

Accepted Answer

Change Authority. In PRINCE2, the Change Authority is a body to which the Project Board delegates responsibility for making decisions on change requests and off-specifications, within defined limits. This allows the board to focus on strategic oversight while empowering a separate group to handle change control efficiently. The Change Authority is formally defined in the 'Organize' process and its authority is documented in the Project Initiation Documentation.

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Project Support

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Project Assurance

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Senior Supplier

Question 2

The Project Manager has issued a Work Package to a Team Manager. The Team Manager realizes that the work cannot be completed within the agreed tolerances. What should the Team Manager do first?

Accepted Answer

Raise an Exception Report to the Project Manager. If a Team Manager forecasts that work will exceed Work Package tolerances, they must escalate to the Project Manager via an Exception Report. The Project Manager then decides on corrective action or escalation to the Project Board.

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Complete the work and explain the overrun in the Checkpoint Report

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Inform the Project Board directly

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Stop all work on the Work Package

Question 3

Which PRINCE2 principle is being applied when the Project Manager escalates a forecast tolerance deviation to the Project Board?

Accepted Answer

Manage by exception. The 'manage by exception' principle is applied when the Project Manager escalates a forecast tolerance deviation to the Project Board. This principle delegates decision-making authority for day-to-day management within defined tolerances, and only escalates when those tolerances are forecast to be exceeded, ensuring the Project Board focuses on strategic oversight.

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Learn from experience

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Focus on products

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Manage by stages

Question 4

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a change; an Off-spec identifies a failure to meet a requirement. An RFC is a proposal for a change that adds value or modifies requirements; an Off-spec is something that should be provided but is not (e.g., a defect or omission).

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An RFC requires an Exception Plan; an Off-spec requires a corrective action

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An RFC is always approved by the Change Authority; an Off-spec is always approved by the Project Board

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An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

Question 5

Which role is responsible for preparing the Highlight Report?

Accepted Answer

Project Manager. The Highlight Report is prepared by the Project Manager and sent to the Project Board at intervals defined in the Communication Management Approach.

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Project Support

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Team Manager

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Senior User

Question 6

During the Initiating a Project process, which document is created to define the project's scope, objectives, and how it will be managed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document created during the Initiating a Project process. It consolidates the project's scope, objectives, and management controls, serving as the foundation for project governance and decision-making. PRINCE2 mandates the PID to ensure all stakeholders have a single source of truth for how the project will be managed.

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Project Brief

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Business Case

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Benefits Management Approach

Question 7

What is the main purpose of separating the Project Manager role from the Project Assurance role in PRINCE2?

Accepted Answer

To ensure independent oversight of the project. Project Assurance provides independent oversight to the Project Board, ensuring the project is on track without being influenced by the Project Manager's day-to-day perspective.

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To allow the Project Manager to focus on team management

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To reduce the workload of the Project Manager

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To provide administrative support to the Project Board

Question 8

The Project Board is reviewing an Exception Report that recommends a change to the project's scope. Who on the Project Board is primarily responsible for deciding whether the change is justified?

Accepted Answer

Senior User. The Senior User is primarily responsible for defining the benefits and ensuring the project delivers a product that meets user needs. When an Exception Report recommends a scope change, the Senior User must assess whether the change is justified from a user-benefit perspective, as they represent the interests of those who will use the project's output. In PRINCE2, the Senior User's role includes approving changes that affect the project's scope, ensuring they align with the business case and user requirements.

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Senior Supplier

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Project Manager

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Senior Responsible Owner (SRO/Executive)

Question 9

Which document is used by the Project Manager to capture lessons learned during a stage?

Accepted Answer

Lessons Log. The Lessons Log is used to capture lessons throughout the project, including during a stage.

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Checkpoint Report

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End Stage Report

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Lessons Report

Question 10

The Project Board has approved an Exception Plan to recover from a budget overrun. The Project Manager updates the Project Plan. What else must the Project Manager update?

Accepted Answer

The Business Case. When an Exception Plan is approved to recover from a budget overrun, the Project Plan must be updated to reflect the new cost and schedule baselines. However, the Business Case must also be updated because the exception plan changes the project's forecast costs and benefits, which directly affects the justification for the project. PRINCE2 requires that the Business Case remains viable and approved whenever a significant deviation occurs, ensuring continued alignment with organizational objectives.

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The Risk Register

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The Project Brief

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The Benefits Management Approach

Question 11

In a PRINCE2 project, the Project Manager has also been assigned the Project Assurance role. Which PRINCE2 principle is being violated?

Accepted Answer

Defined roles and responsibilities. PRINCE2 requires that Project Assurance be independent of the Project Manager to provide objective oversight. Combining the roles violates the 'defined roles and responsibilities' principle and the management of risk.

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Continued business justification

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Focus on products

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Manage by stages

Question 12

Which TWO of the following are responsibilities of the Senior Responsible Owner (SRO/Executive) on the Project Board?

Accepted Answer

Accountable for the Business Case. The Senior Responsible Owner (SRO/Executive) is accountable for the Business Case, ensuring the project remains viable and aligned with organizational objectives. This includes approving the Business Case at initiation and any subsequent changes, as well as securing the necessary funding. The SRO also chairs the Project Board, providing overall leadership and direction, and is ultimately responsible for the project's success.

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Day-to-day management of the project

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Preparing the Highlight Report

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Defining the technical specifications of products

Question 13

Which THREE of the following are characteristics of Project Assurance?

Accepted Answer

Independent of the Project Manager. Project Assurance is a PRINCE2 role that provides an independent, objective view of the project's progress, ensuring that it remains viable and compliant with the business case, quality standards, and risks. Option A is correct because the Project Assurance role must be independent of the Project Manager to avoid conflicts of interest and provide unbiased oversight to the Project Board.

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Involved in day-to-day team management

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Responsible for administrative support

Question 14

Which TWO of the following are types of roles defined in a PRINCE2 project management team?

Accepted Answer

Project Manager. PRINCE2 defines distinct roles for management and delivery. The Project Board and Project Manager are key roles.

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Customer

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Stakeholder

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Sponsor

Question 15

Which role is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive (Senior Responsible Owner). The Executive (Senior Responsible Owner) is the role accountable for the Business Case and its ongoing justification throughout the project. PRINCE2 requires the Business Case to be maintained and reviewed at every stage boundary to ensure continued viability, and this responsibility rests with the Executive, not the Project Manager or Team Manager.

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Team Manager

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Project Manager

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Senior User