PRINCE2F People: organizations, teams, and leadership Practice Test 17 — 15 Questions

Question 1

What is the difference between Project Assurance and quality review?

Accepted Answer

Project Assurance is a role that provides independent oversight, while a quality review is a technique used to assess product quality. Project Assurance is a PRINCE2 role responsible for providing independent oversight of the project's adherence to standards, regulations, and business justification, ensuring the project remains viable. In contrast, a quality review is a specific management technique used to assess whether a product meets its defined quality criteria, involving a structured meeting of reviewers. Option C correctly distinguishes the role (Project Assurance) from the technique (quality review).

Answer

There is no difference; they are synonymous terms

Answer

Project Assurance only occurs at the end of a stage, while quality review occurs continuously

Answer

Project Assurance is performed by the Project Manager, while quality review is performed by the Team Manager

Question 2

Which of the following is an optional role in the PRINCE2 project management team?

Accepted Answer

Project Support. In PRINCE2, the Project Support role is optional and is only required when the project is large or complex enough to need administrative or specialist support. The PRINCE2 manual explicitly lists Project Support as a role that may be filled, whereas the Executive, Senior User, and Project Manager are mandatory roles on every project.

Answer

Executive

Answer

Senior User

Answer

Project Manager

Question 3

The Project Board is meeting to authorize the start of a new stage. According to PRINCE2, how frequently should the Project Board meet?

Accepted Answer

At stage boundaries and when an exception is raised. PRINCE2 does not mandate a fixed meeting cadence for the Project Board; instead, it specifies that the Board should meet at key decision points — primarily at stage boundaries to authorize the next stage, and additionally when an Exception Report is raised requiring a decision. This aligns with the 'manage by exception' principle, where the Board intervenes only at defined control points or when tolerances are threatened.

Answer

Weekly

Answer

At the start and end of the project only

Answer

Monthly

Question 4

In the RACI model used in PRINCE2, what is the difference between accountability (A) and responsibility (R)?

Accepted Answer

Accountability means ultimate ownership; responsibility means performing the task. In the RACI model, accountability (A) means ultimate ownership and answerability for the task or decision, while responsibility (R) means actually performing the work. There should be only one accountable person per task, but multiple people can be responsible. This distinction ensures clear ownership and execution.

Answer

They are interchangeable terms

Answer

Accountability means performing the task; responsibility means approving the outcome

Answer

Accountability is delegated to the Project Manager; responsibility is retained by the Project Board

Question 5

Which role is responsible for project assurance activities in a PRINCE2 project?

Accepted Answer

Project Assurance. Project Assurance is the correct answer because in PRINCE2, Project Assurance is a distinct role responsible for monitoring and reporting on the project's adherence to the management and technical standards, independent of the Project Manager. It ensures that the project remains aligned with the business case, quality requirements, and stakeholder expectations, acting as the 'eyes and ears' of the Project Board.

Answer

Project Manager

Answer

Senior Supplier

Answer

Team Manager

Question 6

Which TWO of the following are roles that are part of the Project Board?

Accepted Answer

Senior User. The Project Board is the PRINCE2 management layer responsible for overall project direction and key decision-making. The Senior User is a mandatory Project Board role representing the interests of those who will use the project's products, ensuring the project delivers the required benefits. The Executive is also a mandatory Project Board role, acting as the project's ultimate decision-maker and owner of the business case.

Answer

Team Manager

Answer

Project Assurance

Answer

Project Support

Question 7

Which role is ultimately accountable for the project's Business Case and its continued viability?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is ultimately accountable for the project's Business Case and its continued viability because PRINCE2 defines this role as the single point of accountability for the project's justification. The Executive owns the Business Case throughout the project lifecycle, ensuring it remains aligned with corporate strategy and approving any changes that affect its viability. This accountability cannot be delegated to the Project Manager, who is responsible for day-to-day management but not for the business justification.

Answer

Project Manager

Answer

Senior User

Answer

Team Manager

Question 8

During the Initiating a Project process, which document is created that defines how the project will be controlled and governed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document created during the Initiating a Project process that defines how the project will be controlled and governed. It consolidates key information such as the project's scope, objectives, roles, responsibilities, and the management controls (e.g., tolerances, reporting, and escalation procedures) that will be used throughout the project. This ensures all stakeholders have a shared understanding of the governance framework before execution begins.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 9

In PRINCE2, who is responsible for preparing and updating the Highlight Report?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is explicitly responsible for preparing and updating the Highlight Report, which is a progress report sent to the Project Board. The Highlight Report summarizes project status, including progress, issues, and risks, and is a key communication tool between the Project Manager and the Project Board. This responsibility is defined in the PRINCE2 'Progress' theme and the 'Managing a Stage Boundary' process.

Answer

Team Manager

Answer

Project Support

Answer

Senior User

Question 10

A project is in the Managing a Stage Boundary process. Which action should the Project Manager take?

Accepted Answer

Update the Project Plan with actuals and forecasts. During the Managing a Stage Boundary process, the Project Manager must update the Project Plan with actuals and forecasts to reflect the current stage's performance and provide a basis for planning the next stage. This ensures the Project Board has accurate information to authorize the next stage or take corrective action.

Answer

Authorize the next stage

Answer

Release a Work Package to the Team Manager

Answer

Prepare the Project Brief

Question 11

Which role is responsible for the day-to-day management of a Work Package?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for the day-to-day management of a Work Package. This includes coordinating the team's work, monitoring progress against the Work Package plan, and reporting back to the Project Manager. The Team Manager acts as the direct interface between the project management team and the team members executing the work.

Answer

Project Manager

Answer

Senior Supplier

Answer

Project Support

Question 12

In which process does the Project Board authorize the next stage of a project?

Accepted Answer

Directing a Project. The Project Board authorizes the next stage of a project during the Directing a Project process. In this process, the Project Board makes key decisions, including stage authorization, based on the Stage Plan prepared in the Managing a Stage Boundary process. Therefore, authorization is a direct responsibility of the Directing a Project process, not Managing a Stage Boundary.

Answer

Managing a Stage Boundary

Answer

Initiating a Project

Answer

Controlling a Stage

Question 13

A Project Manager receives a forecast that a Work Package will exceed its tolerance. What should the PM do?

Accepted Answer

Discuss with the Team Manager to understand the situation and consider options. In PRINCE2, when a Work Package is forecast to exceed its tolerance, the Project Manager must first discuss with the Team Manager to understand the situation and explore options. This aligns with the 'manage by exception' principle, where the PM is responsible for managing within stage tolerances and only escalates to the Project Board if the stage tolerance itself is threatened. The PM must gather detailed information before deciding on corrective actions or escalation.

Answer

Inform the Senior Supplier and request additional resources

Answer

Immediately raise an Exception Report to the Project Board

Answer

Update the Stage Plan with the new forecast

Question 14

What is the purpose of the Directing a Project process?

Accepted Answer

To enable the Project Board to make key decisions and exercise overall control. The Directing a Project process is designed to enable the Project Board to make key decisions and exercise overall control over the project. It covers the board's responsibilities from project initiation through to closure, including authorizing the initiation, stage plans, and project closure, as well as providing ad hoc direction. This process does not involve detailed planning or day-to-day management, which are handled by other processes.

Answer

To produce the Project Plan

Answer

To plan the next stage

Answer

To manage the day-to-day activities of a stage

Question 15

In PRINCE2, which role is responsible for the day-to-day management of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager is delegated authority by the Project Board to manage the project on a day-to-day basis within agreed tolerances.

Answer

Team Manager

Answer

Senior Supplier

Answer

Project Support