PRINCE2F People: organizations, teams, and leadership Practice Test 16 — 15 Questions

Question 1

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (SRO/Executive). The Senior Responsible Owner (SRO/Executive) is the single person ultimately accountable for the project's business justification. They own the Business Case and are responsible for ensuring it remains viable, aligned with corporate strategy, and is formally reviewed at key decision points (e.g., stage boundaries). The PRINCE2 principle of continued business justification places this accountability squarely on the Executive, not on the Project Manager or support roles.

Answer

Senior Supplier

Answer

Project Support

Answer

Project Manager

Question 2

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Initiating a Project process produces the Project Initiation Documentation (PID) as its key output. The PID consolidates all essential information required to manage the project, including the Business Case, Project Plan, and controls, and serves as the foundation for the next stage. It is the definitive document that authorizes the project to proceed.

Answer

Business Case

Answer

Project Brief

Answer

Project Plan

Question 3

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction. In PRINCE2, when a project is forecast to exceed its cost tolerance, the Project Manager must escalate the issue to the Project Board via an Exception Report. This is because the Project Manager does not have authority to exceed tolerances; the Project Board must decide whether to approve a revised Business Case, adjust tolerances, or terminate the project. Option C correctly follows the PRINCE2 principle of management by exception.

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Continue and report the cost overrun in the next Highlight Report

Answer

Increase the project budget to absorb the additional cost

Question 4

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To provide a detailed plan for the next stage and review the Business Case. The purpose is to enable the Project Board to review the current stage's performance, approve the next stage plan, and ensure the Business Case remains viable.

Answer

To close the project and hand over deliverables

Answer

To authorize the work for the next stage

Answer

To control the day-to-day work of the current stage

Question 5

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change seeks to change a baseline; an Off-specification identifies a deviation from what was specified. A Request for Change (RFC) is a formal proposal to modify a baseline (e.g., a product description, project plan, or scope), while an Off-specification (Off-spec) identifies a situation where a product or component has deviated from its approved specification or baseline. In PRINCE2, an RFC seeks to change what was agreed, whereas an Off-spec reports that something is not as specified. This distinction is critical for managing baselines and controlling issues within the organization's change control procedures.

Answer

A Request for Change is always approved; an Off-specification is always rejected

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the team

Answer

They are the same thing

Question 6

Which role is responsible for the day-to-day management of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager manages the project on a day-to-day basis within the tolerances delegated by the Project Board.

Answer

Project Assurance

Answer

Team Manager

Answer

Senior Responsible Owner (SRO/Executive)

Question 7

Which statement correctly describes the relationship between Project Assurance and quality review?

Accepted Answer

Project Assurance is a role; quality review is a technique. Project Assurance is a role within the PRINCE2 framework, responsible for ensuring that the project remains viable and compliant with its business case, while quality review is a technique used to assess the quality of products. The correct relationship is that Project Assurance is a role, and quality review is a technique, making option C correct. They are distinct concepts: one is a governance role, the other is a specific method for evaluating deliverables.

Answer

They are the same thing

Answer

Quality review is a part of Project Assurance

Answer

Project Assurance performs quality reviews

Question 8

Why does PRINCE2 separate the Project Manager from Project Assurance?

Accepted Answer

To ensure independent oversight and avoid conflicts of interest. PRINCE2 separates the Project Manager from Project Assurance to ensure independent oversight of the project's direction, progress, and compliance with standards. This separation prevents conflicts of interest that would arise if the same person were responsible for both managing the project and objectively assessing its health. Project Assurance provides an impartial check on the Project Manager's decisions, ensuring that the project remains viable and aligned with business, user, and supplier interests.

Answer

To reduce the workload of the Project Manager

Answer

To have a separate person to blame if something goes wrong

Answer

To allow the Project Manager to focus on technical tasks

Question 9

In the PRINCE2 RACI model, what does 'Accountable' mean?

Accepted Answer

The person who is ultimately answerable for the correct completion of the deliverable. The accountable person is ultimately answerable for the correct and thorough completion of the deliverable or task, and has 'A' in the RACI chart.

Answer

The person who is consulted before decisions are made

Answer

The person who does the work

Answer

The person who is informed after decisions are made

Question 10

What is the difference between the Senior Responsible Owner (SRO/Executive) and a Project Sponsor?

Accepted Answer

The SRO is a PRINCE2 role; 'Project Sponsor' is not a PRINCE2 term. PRINCE2 defines the Senior Responsible Owner (SRO) as the single person accountable for the business case and overall project success, and it is a formal role within the PRINCE2 Project Board. 'Project Sponsor' is a generic term used in many organizations but is not a defined role in the PRINCE2 methodology. Therefore, the key difference is that the SRO is a specific PRINCE2 role, while 'Project Sponsor' is not part of the PRINCE2 terminology.

Answer

The SRO is a member of the Project Board; the Sponsor is not

Answer

They are the same role with different names

Answer

The Project Sponsor is more senior than the SRO

Question 11

Who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for the delivery of one or more Work Packages and reports to the Project Manager.

Answer

Project Manager

Answer

Project Support

Answer

Senior Supplier

Question 12

According to PRINCE2, when should the Project Board meet?

Accepted Answer

At each stage boundary and when an Exception Report is raised. In PRINCE2, the Project Board is the decision-making body that provides overall direction and control. The board meets at each stage boundary to review progress, approve the next stage plan, and assess continued business justification. It also meets when an Exception Report is raised, which signals that a stage is forecast to exceed its tolerances, requiring the board to decide on corrective action.

Answer

Only at the start and end of the project

Answer

Monthly

Answer

Weekly

Question 13

Which TWO of the following are members of the Project Board?

Accepted Answer

Senior User. The Senior User (A) is a correct member of the Project Board because they represent the interests of those who will use the project's product, ensuring the product meets user requirements and provides value. The Senior Responsible Owner (E), also called the Executive, is the correct member who chairs the Project Board and is ultimately accountable for the project's success. Both roles are defined in PRINCE2 as essential for project governance and decision-making.

Answer

Project Assurance

Answer

Project Manager

Answer

Team Manager

Question 14

Which THREE of the following are responsibilities of the Project Manager?

Accepted Answer

Prepare the Stage Plan for approval. The Project Manager is responsible for preparing the Stage Plan for approval by the Project Board. This is a key task in the PRINCE2 'Planning' process, where the Project Manager develops detailed plans for each management stage based on the Project Plan and stage-level tolerances.

Answer

Provide independent assurance to the Project Board

Answer

Set project tolerances

Question 15

Which TWO of the following describe the role of Project Assurance?

Accepted Answer

Assures the Project Board that the project is on track. Project Assurance is an independent role that checks the project is on track and cannot be delegated to the Project Manager. It supports the Board.

Answer

Provides administrative support to the project team

Answer

Reports to the Project Board via Highlight Reports

Answer

Manages the delivery of Work Packages