PRINCE2F People: organizations, teams, and leadership Practice Test 15 — 15 Questions

Question 1

A project is in the Managing a Stage Boundary process. Which key document is produced during this process?

Accepted Answer

End Stage Report. The End Stage Report is the key document produced during the Managing a Stage Boundary process. It summarizes the stage's performance against the plan, provides updated business justification, and informs the Project Board's decision to authorize the next stage or stop the project.

Answer

Benefits Review Plan

Answer

Work Package

Answer

Project Initiation Documentation

Question 2

The Project Board consists of three roles. Which of the following is NOT a mandatory role on the Project Board?

Accepted Answer

Project Manager. The PRINCE2 Project Board is composed of three mandatory roles: the Executive (Senior Responsible Owner), the Senior Supplier, and the Senior User. The Project Manager is not a member of the Project Board; instead, the Project Manager reports to the Project Board and manages the project on a day-to-day basis. Therefore, the Project Manager is NOT a mandatory role on the Project Board.

Answer

Senior Responsible Owner (Executive)

Answer

Senior Supplier

Answer

Senior User

Question 3

In PRINCE2, what is the role of the Change Authority?

Accepted Answer

To make decisions on change requests within delegated authority. The Change Authority is a role defined in PRINCE2's Change Control approach, responsible for reviewing and making decisions on change requests within limits of delegated authority set by the Project Board. This ensures that minor changes can be approved quickly without escalating every request to the Project Board, balancing control with efficiency.

Answer

To manage the configuration of project products

Answer

To authorize Work Packages on behalf of the Project Manager

Answer

To approve all changes to the project scope

Question 4

What is the purpose of the Starting up a Project process?

Accepted Answer

To ensure the project idea is viable and the team is in place. The Starting up a Project process ensures that the project idea is viable and that the necessary team members are in place before any significant work begins. It checks that the project has a clear business justification and that the required resources, including the project manager and key stakeholders, are available to proceed. This process does not authorize the project or produce detailed plans; it simply confirms that the project is worth considering and can be started.

Answer

To authorize the project to proceed

Answer

To produce the Project Initiation Documentation

Answer

To plan the entire project in detail

Question 5

Which THREE of the following are typical responsibilities of the Project Support role?

Accepted Answer

Administering quality reviews. Administering quality reviews is a core administrative task of Project Support, ensuring that review meetings are scheduled, documented, and follow-up actions are tracked. This role provides the logistical and clerical backbone for quality management activities within a PRINCE2 project.

Answer

Planning the next stage

Answer

Independent review of project status

Question 6

Which TWO of the following are true about the Senior Responsible Owner (Executive) role?

Accepted Answer

Accountable for the project's success. The Senior Responsible Owner (Executive) is ultimately accountable for the project's success, ensuring the project delivers the expected benefits and remains viable. This accountability is a core PRINCE2 principle, distinguishing the Executive from other roles that have delegated authority for day-to-day management.

Answer

Can be shared between two people

Answer

Is a member of the project team, not the Project Board

Answer

Responsible for day-to-day management

Question 7

In PRINCE2, who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for the delivery of Work Packages and reports progress to the Project Manager.

Answer

Senior User

Answer

Project Support

Answer

Project Manager

Question 8

A project is in its Initiating a Project process. The Project Manager has prepared the Project Initiation Documentation (PID). Which role is responsible for approving the PID?

Accepted Answer

Project Board. In PRINCE2, the Project Board is the ultimate decision-making body responsible for approving key project documentation, including the Project Initiation Documentation (PID). The Project Manager prepares the PID, but it must be formally approved by the Project Board to authorize the project to proceed to the next stage. This ensures that the business case, risks, and plans are accepted at the appropriate governance level.

Answer

Project Manager

Answer

Project Assurance

Answer

Senior Responsible Owner

Question 9

In PRINCE2, what is the key difference between the Project Assurance role and a quality review?

Accepted Answer

Project Assurance is a role, while quality review is a technique. Project Assurance is a role defined in PRINCE2, responsible for ensuring the project remains viable and compliant with its business justification, while a quality review is a technique used to assess the quality of a product or deliverable. The key difference is that Project Assurance is an ongoing role performed by individuals independent of the Project Manager, whereas a quality review is a specific, time-boxed event or technique for inspecting deliverables. Option A correctly identifies this fundamental distinction between a role and a technique.

Answer

There is no difference; they are the same thing

Answer

Project Assurance is performed by the Project Manager, while quality review is performed by external auditors

Answer

Project Assurance focuses on the Business Case, while quality review focuses on the project plan

Question 10

What is the primary purpose of the Project Support role in PRINCE2?

Accepted Answer

To provide administrative support, such as maintaining files and tools. The Project Support role in PRINCE2 is specifically defined to provide administrative and clerical services to the project management team. This includes maintaining project files, tools, and configuration management records, ensuring that the project operates efficiently without burdening the project manager with routine tasks.

Answer

To provide independent assurance to the Project Board

Answer

To approve Work Packages

Answer

To manage the day-to-day activities of the project

Question 11

Which of the following statements best describes the difference between a Request for Change (RFC) and an Off-Specification (Off-spec)?

Accepted Answer

An RFC proposes a change to an approved product or process, while an Off-spec identifies a product that does not meet its specification. A Request for Change (RFC) is a formal proposal to modify a product, baseline, or process that has been approved, while an Off-Specification (Off-spec) is a formal notification that a product does not meet its agreed specification. In PRINCE2, an RFC seeks to change what is required, whereas an Off-spec reports a failure to deliver what was required. This distinction is fundamental to the issue and change control procedure.

Answer

An RFC is handled by the Change Authority, while an Off-spec is handled by the Project Manager

Answer

An RFC always results in a change to the Baseline, while an Off-spec always results in a concession

Answer

An RFC is raised by the Senior User, while an Off-spec is raised by the Project Manager

Question 12

In PRINCE2, what is the role of the Senior Supplier on the Project Board?

Accepted Answer

To provide the necessary resources and expertise for the project. The Senior Supplier represents those who provide the necessary goods, services, and expertise to the project.

Answer

To manage the project budget

Answer

To chair the Project Board meetings

Answer

To represent the interests of the users

Question 13

Who is responsible for appointing the Project Manager?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for appointing the Project Manager. This is because the Project Board represents the business, user, and supplier interests and has the authority to delegate day-to-day management to the Project Manager. The Project Board's responsibility includes ensuring the right person is appointed to manage the project on their behalf.

Answer

The Senior User

Answer

The Senior Supplier

Answer

The Change Authority

Question 14

Why does PRINCE2 separate the Project Manager role from the Project Assurance role?

Accepted Answer

To ensure that assurance activities are independent and objective. Separation ensures independence of assurance, preventing the Project Manager from making biased assessments of their own work.

Answer

To allow the Project Manager to focus on user requirements

Answer

To reduce the workload of the Project Manager

Answer

Because PRINCE2 requires a separate person for every role

Question 15

Which TWO of the following statements about the Change Authority role in PRINCE2 are correct?

Accepted Answer

The Change Authority is delegated by the Project Board to make decisions on change requests within agreed tolerances. The Change Authority role is explicitly delegated by the Project Board to make decisions on change requests within agreed tolerances. This delegation allows the Change Authority to approve or reject changes without requiring the Project Board to convene for every minor change, streamlining the change control process while keeping decisions within predefined limits.

Answer

The Change Authority must be a single individual

Answer

The Change Authority is responsible for updating the Project Plan

Answer

The Change Authority cannot approve changes that affect the Business Case