PRINCE2F People: organizations, teams, and leadership Practice Test 13 — 15 Questions

Question 1

Which THREE statements about the Project Board's responsibilities in PRINCE2 are correct?

Accepted Answer

It provides direction and control to the Project Manager.. In PRINCE2, the Project Board is accountable for the overall success of the project (Option E) and provides direction and control to the Project Manager (Option B). The Board meets on an exception-driven basis to review exception reports when tolerances are exceeded (Option C), which is the principle of management by exception. Option A is incorrect because day-to-day management is the Project Manager's responsibility. Option D is incorrect because Stage Plans are prepared by the Project Manager, not the Board.

Answer

It is responsible for the day-to-day management of the project.

Answer

It is responsible for preparing the Stage Plans.

Question 2

In PRINCE2, what is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee performs the risk response actions. The risk owner is responsible for managing the risk overall, while the risk actionee is assigned to carry out specific actions to respond to the risk.

Answer

The risk owner is a member of the Project Board; the risk actionee is a team member

Answer

The risk owner identifies the risk; the risk actionee implements the response

Answer

They are the same role

Question 3

Which role is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive (Senior Responsible Owner). The Executive (Senior Responsible Owner) is accountable for the Business Case and ensuring it remains viable. The Project Manager maintains it on a day-to-day basis, but the Executive holds ultimate responsibility.

Answer

Senior Supplier

Answer

Project Manager

Answer

Senior User

Question 4

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Preparing Highlight Reports for the Project Board. The Project Manager is responsible for preparing Highlight Reports to keep the Project Board informed of progress, achievements, and exceptions at regular intervals. Option E is correct because the Project Manager is accountable for the day-to-day management of the project, ensuring tasks are completed, risks are managed, and the project remains on track within the tolerances set by the Project Board.

Answer

Chairing the Project Board meetings

Answer

Approving Stage Plans

Answer

Producing the Business Case

Question 5

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. In PRINCE2, when a project manager forecasts that a stage will exceed its cost tolerance, they must escalate the issue to the Project Board by raising an Exception Report. This is because tolerances are delegated limits, and exceeding them requires board-level decision-making, not just reporting or self-authorization. The Exception Report triggers an Exception Plan to recover or adjust the project.

Answer

Report the overrun in the next Highlight Report

Answer

Close the project as the Business Case is no longer viable

Answer

Increase the stage budget and continue

Question 6

Which THREE of the following are defined roles in PRINCE2?

Accepted Answer

Team Manager. (Team Manager) is correct because PRINCE2 defines the Team Manager role as the person responsible for the team's work and for delivering the products within the team plan. This role is distinct from the Project Manager and is formally defined in the PRINCE2 management structure.

Answer

Technical Lead

Answer

Project Sponsor

Question 7

What is the key difference between Project Assurance and quality review?

Accepted Answer

Project Assurance is a role; quality review is a technique. Project Assurance is an independent, ongoing role providing objective oversight to the Project Board. Quality review is a specific technique for reviewing product quality at defined points.

Answer

Project Assurance focuses on the Business Case; quality review focuses on the project plan

Answer

Project Assurance is performed by the Project Manager; quality review is performed by the team

Answer

Project Assurance is done at the end of a stage; quality review is done continuously

Question 8

Which THREE of the following are true regarding Project Assurance?

Accepted Answer

It includes business, user, and supplier perspectives. Project Assurance is a PRINCE2 role that provides independent oversight of the project's ongoing viability, compliance, and quality from three distinct perspectives: business, user, and supplier. Option A is correct because the PRINCE2 framework explicitly requires Project Assurance to cover all three stakeholder viewpoints to ensure balanced governance and that the project remains aligned with business objectives, user needs, and supplier capabilities.

Answer

It is performed exclusively by the Executive

Answer

It is optional in PRINCE2

Question 9

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the definitive output of the Initiating a Project process, as it consolidates all key planning information—such as the Business Case, project scope, and risk assessment—into a single baseline that authorizes the project to proceed. PRINCE2 mandates that the PID is created during this process to provide a firm foundation for the project and is used throughout the remaining stages.

Answer

Stage Plan

Answer

Benefits Management Approach

Answer

Project Brief

Question 10

Who is responsible for producing the Checkpoint Report?

Accepted Answer

Team Manager. The Team Manager produces the Checkpoint Report for the Project Manager to report progress of a Work Package.

Answer

Project Support

Answer

Project Manager

Answer

Senior User

Question 11

In PRINCE2, who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for maintaining the Business Case on a day-to-day basis. This includes monitoring actual benefits against the expected benefits, updating the Business Case with any changes, and reporting to the Project Board. The Executive is accountable for the Business Case and makes decisions based on its viability, but the Project Manager handles the maintenance activities.

Answer

Senior Responsible Owner (Executive)

Answer

Senior Supplier

Answer

Project Assurance

Question 12

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review progress and approve the next stage. The Managing a Stage Boundary process is designed to provide the Project Board with the information needed to review the current stage's performance, assess the updated Business Case, and approve the next Stage Plan. This process ensures that the project remains viable and aligned with business objectives before committing resources to the next stage. Option C correctly captures this review and approval purpose.

Answer

To produce the Project Plan

Answer

To manage the work of the current stage

Answer

To close the project

Question 13

A project is in the Initiating a Project process. Which key document is produced as an output of this process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key document produced as an output of the Initiating a Project process. It consolidates the Project Brief, Business Case, and detailed plans into a single source of information that defines the project's scope, objectives, and controls, and is used to obtain authorization to proceed.

Answer

Project Brief

Answer

Stage Plan

Answer

Benefits Review Plan

Question 14

Which role can delegate change control decisions to a Change Authority?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for overall project governance and can delegate its change control authority to a Change Authority. This delegation is formalized in the Project Initiation Documentation (PID) and allows the Change Authority to approve or reject change requests within predefined limits, such as cost or time thresholds, without needing to escalate every decision back to the Board.

Answer

Project Manager

Answer

Executive

Answer

Senior User

Question 15

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from a Team Manager indicating a delay in delivering a Work Package. What should the Project Manager do first?

Accepted Answer

Assess the impact on the Stage Plan and decide on corrective action within stage tolerances. The Project Manager must first assess the impact of the delay on the Stage Plan and decide on corrective action within the agreed stage tolerances. This aligns with the PRINCE2 principle of management by exception, where the Project Manager handles deviations within tolerances before escalating. Only if the delay exceeds stage tolerances should an Exception Report be raised to the Project Board.

Answer

Instruct the Team Manager to recover the delay within the Work Package tolerances

Answer

Close the Work Package and re-plan the stage

Answer

Raise an Exception Report to the Project Board immediately