PRINCE2F People: organizations, teams, and leadership Practice Test 13 — 15 Questions

Question 1

Which THREE of the following are responsibilities of the Project Support role?

Accepted Answer

Assisting with planning and scheduling. Project Support provides administrative and support services, such as maintaining files, providing planning support, and managing project administration.

Answer

Providing independent assurance to the Project Board

Answer

Preparing the Highlight Report

Question 2

Which role is ultimately accountable for the project's Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is ultimately accountable for the project's Business Case throughout its lifecycle. This role owns the Business Case and ensures the project remains viable, justified, and aligned with organizational objectives from initiation through closure.

Answer

Senior User

Answer

Senior Supplier

Answer

Project Manager

Question 3

In PRINCE2, what is the main reason for separating the Project Manager role from the Project Assurance role?

Accepted Answer

To ensure independent monitoring and control of the project. Separation ensures independent and objective assurance that the project is running correctly, free from the biases or conflicts of day-to-day management.

Answer

To reduce the workload of the Project Manager

Answer

To allow the Project Manager to focus on technical tasks

Answer

To enable the Project Board to delegate more responsibilities

Question 4

A Team Manager receives a Work Package from the Project Manager. During delivery, the Team Manager identifies a potential issue that may cause a delay. What should the Team Manager do first?

Accepted Answer

Inform the Project Manager via a Checkpoint Report. The Team Manager should report the issue to the Project Manager via a Checkpoint Report or exception process, as they are accountable for delivery within tolerances.

Answer

Update the Project Plan to reflect the delay

Answer

Take corrective action to avoid the delay

Answer

Escalate directly to the Project Board

Question 5

Which role is responsible for providing administrative support to the project team?

Accepted Answer

Project Support. Project Support is the correct role because it is specifically defined in PRINCE2 as providing administrative and clerical services to the project team, such as maintaining files, scheduling meetings, and managing project documentation. This role is distinct from management or assurance functions, ensuring the team can focus on delivery without administrative overhead.

Answer

Project Manager

Answer

Team Manager

Answer

Project Assurance

Question 6

A project is in the Initiating a Project process. Which document is the key output of this process?

Accepted Answer

Project Initiation Documentation (PID). The Initiating a Project process produces the Project Initiation Documentation (PID), which is the key output that defines the project's scope, objectives, and approach. The PID consolidates information from the Project Brief and Business Case, providing a baseline for decision-making and governance throughout the project.

Answer

Stage Plan

Answer

Project Brief

Answer

Business Case

Question 7

During the Managing a Stage Boundary process, the Project Manager produces an Exception Plan. What triggers this?

Accepted Answer

The stage is forecast to exceed its tolerance. An Exception Plan is produced when a stage is forecast to exceed its tolerances, as an alternative to the current Stage Plan, for approval by the Project Board.

Answer

A Team Manager reports a delay in the Work Package

Answer

The Project Board requests a new plan for the next stage

Answer

The Project Manager decides to change the project approach

Question 8

Who is responsible for defining the project's tolerance levels?

Accepted Answer

Project Board. In PRINCE2, the Project Board is responsible for defining project-level tolerance levels for time, cost, quality, scope, risk, and benefits. This is because the Project Board represents the business, user, and supplier interests and sets the boundaries within which the Project Manager can operate without needing to escalate. The Project Manager works within these tolerances and only escalates if forecasts exceed them.

Answer

Senior User

Answer

Project Manager

Answer

Team Manager

Question 9

In PRINCE2, the Project Board should meet at which frequency?

Accepted Answer

Exception-driven (triggered by management by exception). In PRINCE2, the Project Board does not meet on a fixed schedule like weekly or monthly. Instead, it operates on an exception-driven basis, meaning it convenes only when triggered by management by exception—typically when a stage's tolerances are forecasted to be exceeded or when a decision is required outside the delegated authority. This aligns with PRINCE2's principle of management by exception, ensuring the board focuses on strategic oversight rather than day-to-day operations.

Answer

Weekly

Answer

Monthly

Answer

Daily

Question 10

Which document describes the user's needs and expectations for the project's products?

Accepted Answer

Project Product Description. The Project Product Description defines the overall product and its expectations, including user needs, but the User Requirements document captures detailed user needs. However, in PRINCE2, the Project Product Description is the key document for defining what the user expects.

Answer

Stage Plan

Answer

Project Brief

Answer

Business Case

Question 11

The Project Board has delegated change control decisions to a Change Authority. What is the key benefit of this delegation?

Accepted Answer

It reduces the burden on the Project Board by handling smaller changes. Delegating change control decisions to a Change Authority allows the Project Board to focus on strategic oversight and major decisions, while the Change Authority handles smaller, low-impact changes efficiently. This reduces the administrative burden on the Project Board and speeds up the change process, ensuring that minor changes do not require escalation to the board. In PRINCE2, this delegation is a key mechanism for balancing control with agility, as defined in the Change theme.

Answer

It allows the Project Manager to approve all changes

Answer

It eliminates the need for the Configuration Management process

Answer

It ensures all changes are approved by the Senior Supplier

Question 12

Which role is responsible for managing the delivery of one or more Work Packages?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for managing the delivery of one or more Work Packages. This role ensures that the work defined in the Work Package is completed according to the agreed quality criteria, time, and cost, and reports progress back to the Project Manager. The Team Manager acts as the direct supervisor of the team producing the products.

Answer

Project Assurance

Answer

Project Manager

Answer

Senior User

Question 13

Which TWO of the following are responsibilities of the Project Assurance role?

Accepted Answer

To monitor project compliance with PRINCE2 processes. Project Assurance independently monitors compliance with standards and assesses risks and issues, reporting to the Project Board. It does not manage day-to-day or provide admin support.

Answer

To manage the project team on a daily basis

Answer

To allocate Work Packages to teams

Answer

To administer project documentation

Question 14

Which THREE of the following are reasons why PRINCE2 recommends separating the Project Manager from Project Assurance?

Accepted Answer

To ensure objective and independent monitoring of the project. PRINCE2 mandates that Project Assurance be independent from the Project Manager to ensure objective and unbiased monitoring of the project's performance against plans, risks, and quality criteria. This separation prevents the Project Manager from self-assessing their own work, which could lead to skewed reporting or overlooked issues. The independence is a core principle of the PRINCE2 governance model, ensuring that assurance activities are not influenced by the day-to-day pressures of delivery.

Answer

To reduce the overall cost of project management

Answer

To speed up decision-making by the Project Board

Question 15

Which role is accountable for the project's Business Case throughout the project?

Accepted Answer

Executive (SRO). The Executive (Senior Responsible Owner, SRO) is the role accountable for the Business Case throughout the project in PRINCE2. This accountability includes ensuring that the Business Case remains viable and aligned with corporate objectives, and that the project continues to justify its investment. The Executive owns the Business Case from initiation through to project closure, making the final decision on whether to proceed based on its continued viability.

Answer

Project Manager

Answer

Senior User

Answer

Project Assurance