PRINCE2F People: organizations, teams, and leadership Practice Test 12 — 15 Questions

Question 1

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is management by exception.

Answer

Close the project immediately

Answer

Increase the budget and continue with the current plan

Answer

Report the overrun in the next Highlight Report

Question 2

Which PRINCE2 role is responsible for preparing the Project Plan?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for preparing the Project Plan, as defined in the 'Plan' theme. This includes estimating, scheduling, and documenting the plan to achieve the project's objectives within agreed tolerances. The Project Manager owns the planning process and produces the plan for approval by the Project Board.

Answer

Team Manager

Answer

Senior Responsible Owner (Executive)

Answer

Project Support

Question 3

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a request for a change to an agreed product; an Off-spec is a product that does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to change any baselined product, while an Off-specification (Off-spec) is a product that has been identified as not meeting its agreed specification. Option D correctly captures this distinction: an RFC seeks a change to an agreed product, whereas an Off-spec reports a deviation from the specification. This is a fundamental difference in issue handling within PRINCE2's change control approach.

Answer

An RFC is raised by the Project Manager; an Off-spec is raised by the Project Board

Answer

An RFC affects the Business Case; an Off-spec does not

Answer

There is no difference; the terms are interchangeable

Question 4

In PRINCE2, who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for managing the delivery of one or more Work Packages as assigned by the Project Manager.

Answer

Senior Supplier

Answer

Project Manager

Answer

Project Assurance

Question 5

Which role is responsible for managing the delivery of Work Packages and reporting progress to the Project Manager?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for managing the delivery of Work Packages and reporting progress to the Project Manager. This role ensures that the products defined in the Work Package are created to the required quality, within time and cost constraints, and provides regular progress reports to the Project Manager.

Answer

Project Manager

Answer

Senior Supplier

Answer

Project Support

Question 6

What is the purpose of the Change Authority role in PRINCE2?

Accepted Answer

To make decisions on change requests within agreed limits.. The Change Authority is an optional role that is delegated by the Project Board to make decisions on change requests within defined limits, to streamline the change control process.

Answer

To manage the project's risk register.

Answer

To authorize the project budget.

Answer

To audit the project's compliance with PRINCE2.

Question 7

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To produce a detailed plan for the next stage and request approval to proceed. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage's detailed plan, and authorize continued project work. It produces the Stage Plan for the next stage and a request to proceed, ensuring controlled progression between stages.

Answer

To initiate the project

Answer

To close the project

Answer

To control the work during a stage

Question 8

In PRINCE2, why is the Project Assurance role separated from the Project Manager?

Accepted Answer

To ensure that the Project Board has independent and objective advice.. Project Assurance provides independent oversight to ensure that the project is managed correctly. If the Project Manager also performed assurance, it would compromise objectivity and independence.

Answer

To reduce the workload of the Project Manager.

Answer

To align with the PRINCE2 principle of continued business justification.

Answer

To allow the Project Manager to focus on delivery while Assurance handles quality.

Question 9

Which role is responsible for ensuring that the project is being managed correctly from the business perspective?

Accepted Answer

Project Assurance. Project Assurance provides independent oversight to the Project Board, ensuring the project is managed correctly from business, user, and supplier perspectives. The Executive is accountable but Project Assurance performs the checks.

Answer

Senior User

Answer

Project Support

Answer

Project Manager

Question 10

Who is responsible for providing Project Support in PRINCE2?

Accepted Answer

Designated project support staff. In PRINCE2, Project Support is a defined role responsible for administrative and advisory services to the project management team. The correct answer is designated project support staff because the PRINCE2 manual explicitly states that Project Support can be provided by a dedicated team or individuals assigned to this function, not by the Project Manager or Team Manager who have distinct responsibilities.

Answer

Team Manager

Answer

Project Board

Answer

Project Manager

Question 11

Why does PRINCE2 separate the Project Manager from Project Assurance?

Accepted Answer

To ensure that the Project Board receives independent and objective assurance. The separation ensures independent oversight. The Project Manager is responsible for day-to-day management, while Project Assurance provides an impartial view to the Project Board to avoid conflicts of interest.

Answer

To create a career path for team members

Answer

To reduce the workload of the Project Manager

Answer

To allow the Project Manager to focus on team management

Question 12

Which report is produced by the Team Manager and used by the Project Manager to update the Project Board?

Accepted Answer

Checkpoint Report. The Checkpoint Report is produced by the Team Manager and sent to the Project Manager. The Project Manager then uses it to compile the Highlight Report for the Project Board.

Answer

Exception Report

Answer

End Stage Report

Answer

Highlight Report

Question 13

Who chairs the Project Board?

Accepted Answer

Executive. The Executive chairs the Project Board in PRINCE2. This is because the Executive is the ultimate decision-maker, accountable for the project's business justification and overall success. The Project Board is chaired by the Executive, not the Project Manager, Senior Supplier, or Senior User, as the Executive represents the business interests and has the authority to approve key decisions.

Answer

Project Manager

Answer

Senior Supplier

Answer

Senior User

Question 14

Which THREE of the following are responsibilities of the Senior Supplier on the Project Board?

Accepted Answer

Providing the necessary resources and expertise for the project. The Senior Supplier is responsible for providing supplier resources, ensuring the quality of supplier deliverables, and advising on design and feasibility. The Senior Supplier does not define user acceptance criteria (that's the Senior User) nor manage the project budget (that's the SRO/Executive).

Answer

Managing the project budget

Answer

Defining user acceptance criteria

Question 15

A stakeholder is concerned that the project is not delivering value for money. Which role should this concern be raised with?

Accepted Answer

Executive. The Executive is ultimately accountable for the project's business justification, including ensuring value for money. Concerns about cost versus benefits must be escalated to the Executive, who owns the Business Case and has the authority to approve changes or stop the project if value is not being delivered.

Answer

Senior User

Answer

Project Assurance

Answer

Project Manager