PRINCE2F People: organizations, teams, and leadership Practice Test 10 — 15 Questions

Question 1

Which role is responsible for project assurance activities in a PRINCE2 project?

Accepted Answer

Project Assurance. Project Assurance is the correct answer because in PRINCE2, Project Assurance is a distinct role responsible for monitoring and reporting on the project's adherence to the management and technical standards, independent of the Project Manager. It ensures that the project remains aligned with the business case, quality requirements, and stakeholder expectations, acting as the 'eyes and ears' of the Project Board.

Answer

Project Manager

Answer

Senior Supplier

Answer

Team Manager

Question 2

A project is in the Initiating a Project process. Which document is the key output of this process?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key output of the Initiating a Project process because it consolidates all essential information—such as the Business Case, project scope, risks, and controls—into a single baseline document that authorizes the project to proceed. PRINCE2 mandates that the PID is created during this process to provide a firm foundation for the project and to enable senior management to make an informed decision about project continuation.

Answer

Stage Plan

Answer

Business Case

Answer

Project Brief

Question 3

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposed change to a baselined product; an Off-specification is a product that does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a baselined product, while an Off-specification (Off-spec) is a notification that a product does not meet its agreed specification. The key distinction is that an RFC addresses a change to a product that has already been approved, whereas an Off-spec identifies a failure to meet the original requirements. This aligns with PRINCE2's change control approach, where both are captured in the Issue Register but serve different purposes.

Answer

A Request for Change relates to a change in scope; an Off-specification relates to a change in quality

Answer

There is no difference; they are synonyms

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager

Question 4

Who chairs the Project Board?

Accepted Answer

Senior Responsible Owner (Executive). The Project Board is chaired by the Executive, also known as the Senior Responsible Owner (SRO). This role has overall accountability for the project's success, ensuring it delivers the required business justification and remains aligned with organizational strategy. The Executive chairs the board to provide leadership and make key decisions, not the Senior User, Senior Supplier, or Project Manager.

Answer

Senior User

Answer

Senior Supplier

Answer

Project Manager

Question 5

Which TWO of the following are roles that are part of the Project Board?

Accepted Answer

Senior User. The Project Board is the PRINCE2 management layer responsible for overall project direction and key decision-making. The Senior User is a mandatory Project Board role representing the interests of those who will use the project's products, ensuring the project delivers the required benefits. The Executive is also a mandatory Project Board role, acting as the project's ultimate decision-maker and owner of the business case.

Answer

Team Manager

Answer

Project Assurance

Answer

Project Support

Question 6

Which THREE of the following are true about Project Assurance in PRINCE2?

Accepted Answer

It is a mandatory role in PRINCE2. PRINCE2 mandates the Project Assurance role to ensure that the project remains aligned with its business case, quality standards, and governance requirements. This role is separate from the Project Manager and cannot be combined with it, as it provides an independent check on the project's ongoing viability and compliance.

Answer

It can be delegated to the Project Manager

Answer

It is only performed at the end of each stage

Question 7

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Raise Exception Reports when tolerances are forecast to be exceeded. The Project Manager manages the project on a day-to-day basis within the tolerances set by the Project Board (C). If tolerances are forecast to be exceeded, the Project Manager raises Exception Reports (B). Ensuring the Business Case remains viable is the responsibility of the Executive (A). Delivering Work Packages is done by the Team Manager (D). Maintaining configuration item records is typically done by Project Support (E).

Answer

Ensure the Business Case remains viable

Answer

Deliver Work Packages

Answer

Maintain the project's configuration item records

Question 8

Which role is ultimately accountable for the project's Business Case and its continued viability?

Accepted Answer

Senior Responsible Owner (Executive). The Senior Responsible Owner (Executive) is ultimately accountable for the project's Business Case and its continued viability because PRINCE2 defines this role as the single point of accountability for the project's justification. The Executive owns the Business Case throughout the project lifecycle, ensuring it remains aligned with corporate strategy and approving any changes that affect its viability. This accountability cannot be delegated to the Project Manager, who is responsible for day-to-day management but not for the business justification.

Answer

Project Manager

Answer

Senior User

Answer

Team Manager

Question 9

During the Initiating a Project process, which document is created that defines how the project will be controlled and governed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document created during the Initiating a Project process that defines how the project will be controlled and governed. It consolidates key information such as the project's scope, objectives, roles, responsibilities, and the management controls (e.g., tolerances, reporting, and escalation procedures) that will be used throughout the project. This ensures all stakeholders have a shared understanding of the governance framework before execution begins.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 10

What is the key difference between Project Assurance and a quality review?

Accepted Answer

Project Assurance provides continuous independent oversight, while a quality review is a specific event to examine a product. Project Assurance is a continuous, independent oversight function that ensures the project remains viable and compliant with standards throughout its lifecycle, while a quality review is a specific, time-boxed event focused on examining a product's fitness for purpose. In PRINCE2, Project Assurance is a role (often assigned to the Project Board or a separate person) that provides objective checks, whereas a quality review is a technique within the quality management approach used to verify that a product meets its quality criteria. This distinction is fundamental because it separates ongoing governance from discrete product verification activities.

Answer

Project Assurance focuses on the Business Case, while a quality review focuses on the Project Plan

Answer

Project Assurance is a role, while a quality review is a process in Managing a Stage Boundary

Answer

Project Assurance is performed by the Project Manager, while a quality review is performed by the Project Board

Question 11

In PRINCE2, who is responsible for preparing and updating the Highlight Report?

Accepted Answer

Project Manager. The Project Manager prepares the Highlight Report and sends it to the Project Board at regular intervals (e.g., weekly or monthly) to provide a summary of stage status.

Answer

Team Manager

Answer

Project Support

Answer

Senior User

Question 12

A project is in the Managing a Stage Boundary process. Which action should the Project Manager take?

Accepted Answer

Update the Project Plan with actuals and forecasts. During the Managing a Stage Boundary process, the Project Manager must update the Project Plan with actuals and forecasts to reflect the current stage's performance and provide a basis for planning the next stage. This ensures the Project Board has accurate information to authorize the next stage or take corrective action.

Answer

Authorize the next stage

Answer

Release a Work Package to the Team Manager

Answer

Prepare the Project Brief

Question 13

Which role is responsible for the day-to-day management of a Work Package?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for the day-to-day management of a Work Package. This includes coordinating the team's work, monitoring progress against the Work Package plan, and reporting back to the Project Manager. The Team Manager acts as the direct interface between the project management team and the team members executing the work.

Answer

Project Manager

Answer

Senior Supplier

Answer

Project Support

Question 14

What is the difference between a Request for Change (RFC) and an Off-Specification (Off-Spec)?

Accepted Answer

An RFC proposes a change to an agreed baseline; an Off-Spec identifies that a product does not meet its specification. An RFC proposes a modification to an agreed baseline; an Off-Spec is a deviation from what was specified—something that should be there is missing or incorrect. Both are issues that may require a change control decision.

Answer

An RFC affects the project scope; an Off-Spec affects the project schedule

Answer

An RFC is handled via the issue register; an Off-Spec is handled via the quality register

Answer

An RFC is raised by the Project Board; an Off-Spec is raised by the Project Manager

Question 15

In which process does the Project Board authorize the next stage of a project?

Accepted Answer

Directing a Project. The Project Board authorizes the next stage of a project during the Directing a Project process. In this process, the Project Board makes key decisions, including stage authorization, based on the Stage Plan prepared in the Managing a Stage Boundary process. Therefore, authorization is a direct responsibility of the Directing a Project process, not Managing a Stage Boundary.

Answer

Managing a Stage Boundary

Answer

Initiating a Project

Answer

Controlling a Stage