PRINCE2F Mock Exam 73 — 25 Questions

Question 1

A project is being set up. The Project Manager needs to confirm that the project has a viable Business Case and that the Project Board has authorised the initiation stage. Which process covers the appointment of the Project Manager and the preparation of the Project Brief?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Starting Up a Project. Starting Up a Project is the pre-project process that ensures the prerequisites for initiating the project are in place. It appoints the Project Manager and Project Board, captures and evaluates the project mandate, prepares the Project Brief, and plans initiation. The Project Board then decides whether to authorise initiation. The scenario's activities therefore fall squarely within Starting Up a Project.

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Initiating a Project

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Directing a Project

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Controlling a Stage

Question 2

A project manager is reviewing the PRINCE2 principles with her team to ensure the project is aligned. She emphasizes that some principles directly influence how the project is planned and controlled. Which TWO of the following are PRINCE2 principles that focus on the project's justification and organizational structure? (Choose two.)

Accepted Answer

Continued business justification. The two PRINCE2 principles that focus on the project's justification and organizational structure are continued business justification and defined roles and responsibilities. Continued business justification ensures the project remains viable and aligned with business objectives, while defined roles and responsibilities establishes a clear organizational structure with accountability. These directly address the areas highlighted in the question.

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Manage by exception

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Learn from experience

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Focus on products

Question 3

A project is in the Initiating a Project process. The Project Manager has drafted the Project Initiation Documentation and the Quality Management Approach. Before the Project Board can authorise the project, one of the Project Board members asks which document will define how the project's products will be verified against their quality criteria. Which document should the Project Manager point to?

Accepted Answer

The Quality Management Approach. The Quality Management Approach is the project-level document that defines the quality management system, including the verification and acceptance procedures and the responsibilities for carrying them out. The Quality Register logs quality activities, and Product Descriptions record individual product criteria, but only the Quality Management Approach describes how verification will be performed. The PID references it but does not itself define the approach.

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The Project Initiation Documentation

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The Product Description for each product

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The Quality Register

Question 4

A project is midway through the delivery stage when the corporate finance team revises the organization's investment appraisal criteria. The project board chair asks the project manager to confirm whether the project still remains viable under the new criteria. Which PRINCE2 product should the project manager review FIRST to determine whether the project should continue?

Accepted Answer

The Business Case. The Business Case is the single PRINCE2 product that captures the justification for the project, including costs, benefits, risks, and the investment appraisal. When external criteria change, the project manager must reassess that justification and provide the board with enough information to decide whether to continue, change, or stop the project. Other products do not contain the required viability information.

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The Project Brief

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The End Project Report

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The Benefits Management Approach

Question 5

During the Initiation Stage of a PRINCE2 project, the project manager is assembling the Project Initiation Documentation (PID). The project board has requested that the PID include a clear definition of the project's approach to risk management and change control. Which TWO management products within the PID should the project manager use to address these requests? (Choose two.)

Accepted Answer

Risk Management Strategy. The Risk Management Strategy defines the project's approach to risk management, and the Change Control Approach defines the project's approach to change control. Both are management products within the Project Initiation Documentation and directly address the project board's request. The other products serve different purposes and do not define these management approaches.

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Quality Management Strategy

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Business Case

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Project Plan

Question 6

A Project Manager is preparing the project initiation documentation for a new project. The Project Board asks how the project will be divided into manageable chunks so that progress can be reviewed and decisions can be made at key points. Which PRINCE2 principle is being applied when the project is divided into management stages?

Accepted Answer

Manage by stages. Manage by stages is the PRINCE2 principle that requires a project to be planned, monitored and controlled on a stage-by-stage basis. Dividing the project into management stages provides the Project Board with key decision points to review progress and authorize the next stage. The other principles address business justification, lessons, roles, products, tolerances and tailoring, none of which specifically require the project to be broken into management stages.

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Manage by exception

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Tailor to suit the project environment

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Focus on products

Question 7

A Project Manager is setting up the project management team for a new project. The Project Board has been appointed, and the Project Manager is now defining the responsibilities of the Team Manager. Which TWO of the following are responsibilities of the Team Manager in PRINCE2? (Choose two.)

Accepted Answer

Manage the team on a day-to-day basis. The Team Manager is responsible for managing the team on a day-to-day basis and ensuring that products are produced to the required quality criteria. These responsibilities are defined in the Work Package and are essential for the successful delivery of the project's products.

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Approve the project's Business Case

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Appoint the Project Assurance role

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Authorize the project's stage boundaries

Question 8

A project is midway through the 'Managing a Stage Boundary' process. The Executive asks the Project Manager to confirm that the investment in the project is still justified before authorizing the next stage. Which PRINCE2 product should the Project Manager update to support this decision, and what is its primary purpose in this context?

Accepted Answer

Update the Business Case to reflect the current costs, risks, and forecast benefits so the Executive can judge continued viability.. At every stage boundary the Business Case must be re-examined and updated so the Executive can decide whether the project still offers value for money. Costs, risks, and forecast benefits are reassessed against actual progress, and the updated Business Case is the formal basis for authorizing the next stage.

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Update the Benefits Review Plan to show when benefits will be measured after project closure.

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Update the Project Plan to show the remaining work and revised timescales for the next stage.

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Update the End Stage Report to summarize progress and confirm that the project remains viable.

Question 9

A project manager is setting up a new PRINCE2 project. The project board has agreed that the project should have a clear organizational structure with accountable roles. Which PRINCE2 principle is being applied?

Accepted Answer

Defined roles and responsibilities. The Defined roles and responsibilities principle ensures that a PRINCE2 project has a clear organizational structure with defined roles for the project board, project manager, team manager, and other stakeholders. The project board's agreement to have accountable roles directly demonstrates this principle. It provides the foundation for effective decision-making and accountability throughout the project.

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Focus on products

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Tailor to suit the project environment

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Manage by stages

Question 10

A Project Manager is working within the Managing a Stage Boundary process. The Project Board has requested information to decide whether to authorise the next stage. Which TWO activities are part of this process? (Choose two.)

Accepted Answer

Producing the Next Stage Plan and updating the Business Case. Managing a Stage Boundary includes producing the End Stage Report, updating the Project Plan, producing the Next Stage Plan, and updating the Business Case. These activities provide the Project Board with the information needed to assess the current stage's performance and decide whether to authorise the next stage.

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Creating the Project Brief and appointing the Project Board

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Authorising the Work Package and receiving Checkpoint Reports

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Taking corrective action and escalating exceptions to the Project Board

Question 11

During a stage, the Project Manager receives a Checkpoint Report from the Team Manager indicating that a product will be delivered two weeks late. The delay is within the stage tolerances but will consume most of the remaining time tolerance. The Project Manager wants to record and communicate this revised forecast to the Project Board. Which action is appropriate within Controlling a Stage?

Accepted Answer

Update the Stage Plan with the revised forecast and include the variance in the next Highlight Report to the Project Board.. While tolerances are not forecast to be breached, the Project Manager manages the stage by keeping plans current and reporting through Highlight Reports. Updating the Stage Plan captures the revised forecast, and the Highlight Report gives the Project Board the visibility it needs. Exception reporting is reserved for anticipated tolerance breaches.

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Ask the Project Board to raise a change request to amend the Stage Plan before any update is made.

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Produce an Exception Report and request an Exception Plan from the Project Board immediately.

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Instruct the Team Manager to revise the Work Package and renegotiate the delivery date directly with the customer.

Question 12

A Project Manager is preparing the Change Control Approach for a project. Which TWO of the following are components that should be included in the Change Control Approach? (Choose two.)

Accepted Answer

The format and use of the Issue Register.. The Change Control Approach includes the scale of changes that require Project Board approval and the format and use of the Issue Register. These components define how changes are governed and recorded. Quality criteria, quality assurance roles, and risk tolerances belong to other strategies or documents, such as Product Descriptions, the Quality Management Strategy, and the Risk Management Approach.

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The risk tolerances for the project.

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The roles and responsibilities for quality assurance.

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The detailed quality criteria for each product.

Question 13

A project manager is preparing for the end of the Initiation Stage. The project board must decide whether to authorize the next stage. Which management product should the project manager submit to the project board for this decision?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation is the key management product used by the project board at the end of the Initiation Stage to decide whether to authorize the next stage. It contains the business case, project plan, and other elements that provide the necessary information for the decision. Other reports like the End Stage Report or Highlight Report serve different purposes and are not the primary basis for this authorization.

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End Stage Report

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Highlight Report

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Lessons Log

Question 14

During the Managing Product Delivery process, a team manager is responsible for ensuring that work packages are delivered to the required quality standards. Which PRINCE2 product is used by the team manager to report progress to the project manager?

Accepted Answer

Checkpoint Report. The Checkpoint Report is the correct product because it is specifically designed for the team manager to report progress on a work package to the project manager. It is a regular report that aligns with the Managing Product Delivery process. Other reports are used for different purposes and by different roles.

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End Stage Report

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Highlight Report

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Exception Report

Question 15

A project manager is working on a small, low-risk project to update a company's intranet site. The project manager decides to combine the roles of Project Manager and Team Manager, and to use a simplified business case. Which PRINCE2 principle is the project manager applying?

Accepted Answer

Tailor to suit the project environment. The tailoring principle in PRINCE2 requires that the method is adapted to the project's specific environment, size, complexity, risk, and other factors. In this scenario, the project manager is combining roles and simplifying documentation to make the method proportionate to a small, low-risk project. This is a classic application of tailoring, ensuring that PRINCE2 is not applied in a bureaucratic or overly prescriptive manner. Tailoring allows for efficiency and effectiveness while still adhering to the principles and themes.

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Continued business justification

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Manage by exception

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Defined roles and responsibilities

Question 16

A Project Manager is tailoring PRINCE2 for a small, low-risk project. He decides to combine the 'Starting up a Project' and 'Initiating a Project' processes into a single process, and to reduce the number of stage boundaries. Which principle is he applying?

Accepted Answer

Tailor to suit the project environment. The PRINCE2 principle 'tailor to suit the project environment' requires that the method is adapted to the project's size, complexity, risk, and other factors. Combining processes and reducing stage boundaries for a small, low-risk project is a clear example of tailoring. This principle ensures that PRINCE2 is not applied in a one-size-fits-all manner but is scaled appropriately to add value without unnecessary overhead.

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Manage by stages

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Focus on products

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Learn from experience

Question 17

A project manager is leading a PRINCE2 project to implement a new enterprise resource planning (ERP) system. The project board has set tolerances for time, cost, scope, quality, risk, and benefits. During a stage, the project manager forecasts that the stage will exceed the time tolerance by 10%. According to the manage by exception principle, what should the project manager do?

Accepted Answer

Escalate the forecast breach to the project board immediately and request a decision.. Manage by exception means the project manager has authority to act as long as forecasted performance remains within agreed tolerances. When a tolerance is forecast to be exceeded, the project manager must escalate to the project board. In this scenario, the time tolerance is forecast to be breached, so immediate escalation is required to allow the board to decide on corrective action.

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Wait until the end of the stage to see if the breach actually occurs before escalating.

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Adjust the stage plan to accommodate the delay and continue without escalation.

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Take corrective action to bring the stage back within tolerance without informing the project board.

Question 18

A Project Manager is preparing the End Stage Report at the end of Stage 2. The Project Board wants to know how the project's products have performed against their quality criteria. Which PRINCE2 document should the Project Manager reference to provide this information?

Accepted Answer

Quality Register. The Quality Register is the PRINCE2 document that records quality activities and their results, including quality inspections and their outcomes. It provides the evidence needed to report on how products have performed against their quality criteria. The Project Manager should use the Quality Register to populate the End Stage Report with accurate quality performance information.

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Quality Management Approach

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Product Description

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Lessons Log

Question 19

A PRINCE2 project is in the middle of a stage. The Project Manager has identified a risk that a key supplier may go bankrupt, which could delay the project by three months and increase costs by 20%. The Project Board has set a risk tolerance for the stage. According to PRINCE2's Risk practice, what should the Project Manager do FIRST?

Accepted Answer

Assess the risk's probability and impact, update the Risk Register, and determine whether the risk exceeds the stage risk tolerance before deciding on escalation or response.. In PRINCE2, risks are managed by assessing their probability and impact, recording them in the Risk Register, and evaluating them against tolerances. The Project Manager must first determine whether the risk exceeds the stage risk tolerance. If it does, it must be escalated to the Project Board. If not, the Project Manager can implement an appropriate response. This ensures that risks are managed at the correct level.

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Ask the supplier for financial guarantees to prevent bankruptcy, as this is a proactive risk mitigation action.

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Escalate the risk to the Project Board immediately because it threatens a key supplier and could impact the Business Case.

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Implement a risk response to mitigate the risk, then update the Risk Register and inform the Project Board in the next Highlight Report.

Question 20

A Project Manager is working on a project to implement a new customer relationship management system. The Project Board has set tolerances for time, cost, and scope. During a stage, the Project Manager realizes that the project will exceed the time tolerance by two weeks. According to the PRINCE2 principle of manage by exception, what should the Project Manager do?

Accepted Answer

Escalate the issue to the Project Board by raising an exception report.. Under the manage by exception principle, the Project Manager has the authority to manage the stage within the agreed tolerances. If a tolerance is forecast to be exceeded, the Project Manager must escalate the issue to the Project Board by raising an Exception Report. This allows the Board to decide how to proceed, such as granting a new tolerance or changing the project. The other options either ignore the breach or assume authority that the Project Manager does not have.

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Ignore the issue as long as the overall project remains within the business case.

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Consult the Team Manager to adjust the stage plan to accommodate the delay.

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Take corrective action to bring the project back within tolerance without informing the Board.