PRINCE2F Mock Exam 73 — 25 Questions

Question 1

A project is in an early stage and the Project Manager discovers a new risk that could cause a delay. The risk is within the stage tolerance. What should the Project Manager do?

Accepted Answer

Update the risk register and manage the risk within the stage. Since the risk is within stage tolerance, the Project Manager should manage it within the stage (e.g., by updating the risk register and taking corrective action) without escalating to the Project Board.

Answer

Stop the project and seek guidance

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Immediately raise an Exception Report to the Project Board

Answer

Revise the project plan and inform the board

Question 2

Which TWO of the following are differences between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU focuses on whether the project is viable; IP focuses on how the project will be managed. The Starting Up a Project (SU) process is designed to evaluate the project's viability by creating the Project Brief and checking if the project is worthwhile, while the Initiating a Project (IP) process focuses on establishing a solid management foundation by creating the Project Initiation Documentation (PID) and detailed plans for how the project will be managed and controlled.

Answer

SU produces the Project Initiation Documentation

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IP involves creating the next Stage Plan

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SU is optional; IP is mandatory

Question 3

A project manager is creating the project product description. Which practice does this document belong to?

Accepted Answer

Quality practice. The project product description belongs to the Quality practice because it defines the product's quality criteria, quality tolerances, acceptance methods, and quality responsibilities. It is used to ensure that the project's outputs meet the required quality standards and is a key input to the quality management approach.

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Business Case practice

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Plans practice

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Risk practice

Question 4

Which THREE statements about the Project Board's responsibilities in PRINCE2 are correct?

Accepted Answer

It provides direction and control to the Project Manager.. In PRINCE2, the Project Board is accountable for the overall success of the project (Option E) and provides direction and control to the Project Manager (Option B). The Board meets on an exception-driven basis to review exception reports when tolerances are exceeded (Option C), which is the principle of management by exception. Option A is incorrect because day-to-day management is the Project Manager's responsibility. Option D is incorrect because Stage Plans are prepared by the Project Manager, not the Board.

Answer

It is responsible for the day-to-day management of the project.

Answer

It is responsible for preparing the Stage Plans.

Question 5

In PRINCE2, what is the difference between Project Assurance and Project Support?

Accepted Answer

Project Assurance is independent of the project; Project Support provides administrative services. Project Assurance is an independent monitoring function, separate from the project management team, that ensures the project remains compliant with PRINCE2 principles and controls. Project Support, in contrast, is a service-oriented function that provides administrative and clerical services to the project manager and team, such as maintaining logs, filing, and scheduling. Option B correctly captures this distinction: independence for assurance versus administrative services for support.

Answer

Project Assurance ensures quality; Project Support manages risks

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Project Assurance is performed by the Project Board; Project Support is performed by the Project Manager

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There is no difference; they are the same function

Question 6

Drag and drop the steps to manage a risk in PRINCE2 into the correct order.

Accepted Answer

Identify, Assess, Plan Responses, Implement, Monitor. The PRINCE2 risk management procedure follows: identify, assess, plan responses, implement, and monitor.

Answer

Assess, Identify, Plan Responses, Implement, Monitor

Answer

Identify, Assess, Implement, Plan Responses, Monitor

Answer

Identify, Plan Responses, Assess, Implement, Monitor

Question 7

Which THREE of the following are responsibilities of the Executive?

Accepted Answer

Ensure the Business Case remains viable. The Executive is accountable for the Business Case, appoints the Project Manager, and chairs the Project Board. Providing customer assurance is the Senior User's role; producing Highlight Reports is the Project Manager's role.

Answer

Produce Highlight Reports

Answer

Provide customer assurance

Question 8

A project manager is reviewing the business case and notices that the benefits are not clearly defined. Which document should be updated to address this issue?

Accepted Answer

Business Case. The Business Case is the PRINCE2 document that justifies the project on economic grounds, and it must contain clearly defined benefits to enable ongoing viability assessment. If benefits are not clearly defined, the Business Case itself is incomplete and must be updated to ensure the project remains justified and aligned with organizational objectives.

Answer

Benefits Management Approach

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Project Plan

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Risk Register

Question 9

Which THREE of the following are outputs of the Initiating a Project process?

Accepted Answer

Business Case (updated). The Initiating a Project process updates the Business Case to reflect the detailed understanding of the project's justification, costs, benefits, and risks gained during initiation. This updated Business Case is a key output that confirms whether the project remains viable before proceeding.

Answer

Highlight Report

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Lessons Report

Question 10

Which TWO of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. In PRINCE2, an issue is a relevant event that has occurred and requires management attention. The two defined types of issue are a Request for Change (RFC), which is a proposal for a change to a product's specification or baseline, and an Off-specification, which is something that should be provided by the project but is not (e.g., a missing feature or a product that does not meet its specification). Both are formally captured and managed through the Issue and Change Control practice.

Answer

Risk

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Opportunity

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Change budget

Question 11

A project is in the Initiating a Project process. Which document is the key output that defines how the project will be managed?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process. It consolidates the Project Brief, Business Case, and other management strategies into a single, controlled document that defines how the project will be managed, controlled, and executed. The PID serves as the foundation for decision-making and is used throughout the project lifecycle.

Answer

Stage Plan

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Project Brief

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Business Case

Question 12

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Provide overall direction and control. The Project Board is responsible for overall direction and control of the project, including authorizing deviations from tolerances and approving Stage Plans. These duties ensure the project remains aligned with business objectives and governance requirements.

Answer

Manage day-to-day activities

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Produce Checkpoint Reports

Question 13

What is the purpose of the Highlight Report?

Accepted Answer

To provide the Project Board with a summary of stage progress at regular intervals. The Highlight Report is a PRINCE2 management product that provides the Project Board with a summary of stage progress at regular intervals defined in the Communication Management Strategy. Its purpose is to keep the Project Board informed of progress against the stage plan, including achievements, next steps, and any issues or risks, so the board can exercise control without needing detailed day-to-day information.

Answer

To escalate a tolerance deviation to the Project Board

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To document lessons learned at the end of a stage

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To report progress of a Work Package from Team Manager to Project Manager

Question 14

Which PRINCE2 practice describes the management of product versions and baselines?

Accepted Answer

Change. B is correct because the Change practice in PRINCE2 is responsible for managing product versions and baselines. It ensures that all changes to products are controlled, recorded, and traceable, using configuration management to track versions and baselines of products throughout the project lifecycle.

Answer

Progress

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Risk

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Quality

Question 15

Which THREE of the following are typical elements of a Product Description?

Accepted Answer

Purpose of the product. The Purpose of the product is a mandatory element in a PRINCE2 Product Description. It defines why the product is needed and how it contributes to the project's objectives, ensuring all stakeholders understand its role before development begins.

Answer

Project budget

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Risk register

Question 16

A project has identified an opportunity to reduce costs by using a new technology. The Project Manager decides to allocate additional resources to increase the likelihood of this opportunity occurring. Which risk response type is being applied?

Accepted Answer

Enhance. The project is taking proactive action to increase the probability of a positive opportunity (cost reduction via new technology). In PRINCE2, the 'Enhance' response is specifically used to increase the likelihood and/or impact of an opportunity. By allocating additional resources to boost the chance of the technology succeeding, the Project Manager is applying the Enhance response, not Exploit (which would assume the opportunity is already certain and seeks to maximize its benefits).

Answer

Share

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Reject

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Exploit

Question 17

A project is being initiated in a dynamic environment where requirements are expected to change frequently. The project manager is considering how to tailor PRINCE2 to this environment. Which PRINCE2 principle is most important to emphasize in this context?

Accepted Answer

Manage by stages. In a dynamic environment with frequent requirement changes, the 'Manage by Stages' principle is most important because it allows the project to be broken into manageable chunks. At the end of each stage, the project board can reassess the business justification and decide whether to continue, providing the flexibility to adapt to changes without committing all resources upfront.

Answer

Continued business justification

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Focus on products

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Tailor to suit the project environment

Question 18

Who produces Checkpoint Reports during the Managing Product Delivery process?

Accepted Answer

Team Manager. The Team Manager is responsible for producing Checkpoint Reports during the Managing Product Delivery process. These reports provide the Project Manager with progress information on the work package assigned to the team, including achievements, next steps, and any issues or risks. This aligns with PRINCE2's principle of management by exception, where the Team Manager reports at intervals defined in the Work Package.

Answer

Project Board

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Project Support

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Project Manager

Question 19

Which TWO of the following are optional roles in the PRINCE2 project management team?

Accepted Answer

Project Support. Project Support is an optional role in PRINCE2, providing administrative and advisory services to the project manager and team, but it is not mandatory for the project management team structure. Option E is correct because the Change Authority role is also optional, delegated by the Project Board to manage change requests and off-specifications, and is only established if needed for change control.

Answer

Project Board

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Senior Supplier

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Project Manager

Question 20

In PRINCE2, which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the definitive output of the Initiating a Project process in PRINCE2. It consolidates key information such as the Business Case, Project Plan, and Project Brief into a single, coherent document that defines the project's scope, objectives, and governance, serving as the baseline for decision-making and control throughout the project.

Answer

Project Brief

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Project Plan

Answer

Business Case