PRINCE2F Mock Exam 71 — 25 Questions

Question 1

A programme manager has assigned a project manager to deliver a new customer portal. The programme manager will define the project mandate, but the project manager must create the project brief. According to PRINCE2, what is the primary purpose of the project brief?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

It provides sufficient information for the project board to decide whether it is worthwhile to initiate the project.. The project brief is created before the project starts and gives the project board the information it needs to decide whether to authorize the initiation stage. It includes the outline business case, project definition, and project approach, but not the detailed baselined products that come later in the project initiation documentation.

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It authorizes the project manager to start the first delivery stage and commit resources.

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It serves as the contract between the supplier and the customer, defining the acceptance criteria and payment terms.

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It documents the detailed business case, including benefits, costs, and risks, that will be baselined at the end of initiation.

Question 2

A project is in the middle of a stage when the Project Manager identifies that a product will not meet its quality criteria. The Project Manager needs to decide how to handle this. According to PRINCE2, which of the following is the correct action?

Accepted Answer

Record the quality failure in the Quality Register and take corrective action.. When a product fails to meet its quality criteria, the Project Manager should record the failure in the Quality Register and take appropriate corrective action. This might involve rework, a request for change, or an off-specification. Escalation to the Project Board is only required if the issue threatens stage or project tolerances. The Quality Register is the correct place to log quality activities and results.

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Update the Product Description to reflect the new quality criteria.

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Ask the Project Board to approve a change to the product's quality criteria.

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Raise an Exception Report to the Project Board immediately.

Question 3

A PRINCE2 project is midway through its delivery stage when the Project Manager realizes that the Business Case has not been reviewed since the project was authorized. The project board is concerned that the project may no longer be viable, but no one has been assigned to check the ongoing justification. Which PRINCE2 principle is being violated?

Accepted Answer

Continued business justification. The Continued business justification principle demands that a PRINCE2 project has a valid Business Case and that it is reviewed and updated at every stage and at each exception. Because the Business Case has not been reviewed since authorization, the project is running without confirmed justification, which directly violates this principle. The other principles address different aspects of project management.

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Defined roles and responsibilities

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Manage by exception

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Learn from experience

Question 4

A PRINCE2 project to organize a conference has completed the initiation stage. The Project Manager is now preparing the next stage plan. The Project Board has asked how the project will ensure that it continues to learn from experience throughout the remaining stages. Which PRINCE2 principle should the Project Manager emphasize?

Accepted Answer

Learn from experience. The learn from experience principle ensures that the project actively captures and applies lessons throughout its lifecycle. By emphasizing this principle, the Project Manager addresses the Board's concern about continuous learning. The other principles focus on different aspects such as product definition, stage control, and tailoring.

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Tailor to suit the project environment

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Manage by stages

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Focus on products

Question 5

A PRINCE2 project is in the 'Managing a Stage Boundary' process. The Project Manager is preparing the 'End Stage Report' and needs to confirm that the project's organization remains viable for the next stage. Which action BEST ensures that the 'Project Board' has the right level of engagement and decision-making authority for the upcoming stage?

Accepted Answer

Review the 'Project Initiation Documentation' to confirm the 'Project Board' composition and update it if necessary.. The 'Managing a Stage Boundary' process includes reviewing the 'Project Initiation Documentation' to ensure the project organization remains suitable. Updating the PID, including the Project Board composition if needed, ensures that the Board has the appropriate authority and engagement for the next stage. Delegating all decisions, replacing a Board member, or increasing meeting frequency do not directly address the need to confirm the organization's viability.

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Ask the 'Project Board' to delegate all decisions for the next stage to the 'Project Manager' to speed up delivery.

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Schedule additional 'Project Board' meetings during the next stage to ensure frequent oversight.

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Replace the 'Senior User' with a more senior representative from the business area to increase authority.

Question 6

A Project Manager is working on the Directing a Project process. The Project Board has just authorised the project initiation. What should happen next according to PRINCE2?

Accepted Answer

The Project Manager proceeds to Initiating a Project to develop the Project Initiation Documentation.. In PRINCE2, after the Project Board authorises project initiation in the Directing a Project process, the Project Manager proceeds to the Initiating a Project process. This process involves developing the Project Initiation Documentation, which includes the Business Case, Project Plan, and other essential documents. Once the PID is approved by the Project Board, the project can move into the first stage.

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The Project Manager starts Managing a Stage Boundary to prepare for the first stage.

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The Project Manager begins Controlling a Stage to manage the initiation work.

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The Project Manager starts Managing Product Delivery to deliver the Project Initiation Documentation.

Question 7

A project is in the Closing a Project process. The project manager is preparing the End Project Report. Which TWO of the following should be included in the End Project Report? (Choose two.)

Accepted Answer

A review of how the project performed against its baselines. The End Project Report includes a review of project performance against baselines and an assessment against tolerances. These elements provide the project board with the necessary information to judge whether the project delivered its objectives and remained within agreed boundaries. Other documents like the Business Case, Risk Register, and stage plans are referenced but not duplicated in full.

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A list of all project risks that were identified during the project

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The detailed stage plan for the final stage

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The project's Business Case with an updated forecast of costs and benefits

Question 8

A project is in the Initiation Stage. The project manager has drafted the Project Initiation Documentation (PID) and needs the project board to authorize the project before the first delivery stage begins. Which PRINCE2 activity must be performed, and who holds the authority to approve the PID?

Accepted Answer

Directing a Project — the project board authorizes the project after confirming the PID is viable.. The project board is responsible for authorizing the project, which happens within the Directing a Project process after the PID is complete. The project manager produces the PID during Initiating a Project but cannot approve it. Managing a Stage Boundary and Starting up a Project serve different purposes, so they do not fit this authorization step.

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Initiating a Project — the project manager authorizes the project after the PID is baselined.

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Managing a Stage Boundary — the project board approves the PID at the end of the Initiation Stage.

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Starting up a Project — the project manager approves the PID and informs the board.

Question 9

During a stage, the Project Manager notices that a work package is likely to exceed its agreed cost tolerance. According to PRINCE2, what should the Project Manager do first?

Accepted Answer

Take corrective action within the stage tolerance. In PRINCE2, the Project Manager is responsible for managing the stage within the tolerances set by the Project Board. When a work package is forecast to exceed its cost tolerance, the Project Manager should first take corrective action to bring it back within tolerance, provided the stage tolerance is not breached. Only if the stage tolerance is threatened should an Exception Report be raised.

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Inform the Project Board and wait for instructions

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Update the Business Case and close the stage

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Raise an Exception Report to the Project Board

Question 10

A project manager is in the Initiation Stage and has drafted the Project Initiation Documentation (PID). The project board chair asks what will happen if the project exceeds its tolerances. Which section of the PID should the project manager refer to for this information?

Accepted Answer

Project controls. The project controls section of the PID outlines the project's tolerance levels and the escalation procedures to be followed if tolerances are forecast to be exceeded. This is the correct place to find information about what will happen if the project exceeds its tolerances. Other sections like the Business Case or project plan do not contain these details.

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Quality management approach

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Project plan

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Business Case

Question 11

During a stage, the Project Manager needs to authorise a new body of work to a Team Manager, specifying the products, tolerances, and reporting requirements. Which PRINCE2 product is used for this authorisation?

Accepted Answer

Work Package. The Work Package is the formal agreement authorising a Team Manager to produce defined products within agreed tolerances and reporting requirements. A Stage Plan operates at the management-stage level, a Team Plan is the Team Manager's own detailed plan, and a Product Description covers only a single product. Only the Work Package bundles the scope, tolerances, and reporting needed for delegated authorisation.

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Stage Plan

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Team Plan

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Product Description

Question 12

A project manager is preparing for a new project that will develop a mobile application. She decides to combine the Initiating a Project process with the Managing a Stage Boundary process for the first stage to reduce documentation. Which PRINCE2 principle is she applying?

Accepted Answer

Tailor to suit the project environment. Tailoring is the principle that allows PRINCE2 to be adapted to the specific needs of a project. By combining processes and reducing documentation, the project manager is applying tailoring to ensure the method is proportionate to the project's scale and risk. This is consistent with PRINCE2's flexibility, provided the principles are still met.

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Continued business justification

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Learn from experience

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Manage by stages

Question 13

A project is being initiated. The Project Manager is preparing the Project Initiation Documentation (PID) and needs to ensure that the project has a clear justification. Which PRINCE2 principle is primarily addressed by the Business Case within the PID?

Accepted Answer

Continued Business Justification. The Business Case within the Project Initiation Documentation directly supports the Continued Business Justification principle, which requires a project to have a valid and ongoing justification. It provides the rationale for the project and is reviewed at each stage boundary to ensure the project remains viable. Other principles like Manage by Stages or Learn from Experience are addressed through other elements of the PID.

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Tailor to Suit the Project Environment

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Learn from Experience

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Manage by Stages

Question 14

A Project Manager is about to start the Initiating a Project process. Which input is REQUIRED to begin this process?

Accepted Answer

The Project Brief. Initiating a Project requires the Project Brief as its primary input. The Project Brief, produced in Starting Up a Project, contains the project definition, outline business case, and other foundational information needed to develop the Project Initiation Documentation. Other documents like End Stage Reports or Highlight Reports belong to later processes and are not available at this point.

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The Highlight Report

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The Lessons Log

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The End Stage Report

Question 15

A project is nearing the end of a stage. The Project Manager has prepared the End Stage Report and the next Stage Plan. The Project Board is meeting to decide whether to authorise the next stage. According to PRINCE2, which process is being executed at this point?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary is the process that prepares for the next stage by producing an End Stage Report, updating the Business Case and Project Plan, and creating the next Stage Plan. The Project Board then reviews these documents and decides whether to authorise the next stage. This process is distinct from Controlling a Stage, which manages the current stage, and from Closing a Project, which ends the project.

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Controlling a Stage

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Initiating a Project

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Closing a Project

Question 16

A Programme Manager is assessing whether a new project can be considered a PRINCE2 project. Which TWO of the following are mandatory principles that must be applied for the project to be considered a PRINCE2 project? (Choose two.)

Accepted Answer

Learn from experience. Continued business justification and learn from experience are two of the seven PRINCE2 principles that must be applied for a project to be considered a PRINCE2 project. Continued business justification ensures the project remains viable, and learn from experience ensures lessons are captured and applied. The other options are not PRINCE2 principles; they are either terms from other methodologies or optional tools and techniques.

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Develop a project charter

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Use a single project management tool

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Produce a detailed Gantt chart

Question 17

During a project, the Project Board has delegated change authority to a Change Authority for low-impact changes. A team member raises a Request for Change (RFC) that affects a product's scope and is assessed as low impact. Who should decide whether to approve this RFC?

Accepted Answer

Change Authority. The Change Authority is the correct role to decide on low-impact changes when the Project Board has delegated that authority. The Project Manager assesses the change but does not decide, and the Project Board only gets involved if the change exceeds the delegated limits.

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Project Board

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Project Manager

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Senior User

Question 18

A project is in the Initiation Stage. The project manager has drafted the Project Initiation Documentation (PID) and is preparing for the project board's decision. The project board has asked for assurance that the project remains viable throughout its life. Which PRINCE2 principle should the project manager emphasize to address this concern?

Accepted Answer

Continued business justification. The project board's concern is about ensuring the project remains viable throughout its life. The PRINCE2 principle of continued business justification mandates that a project must have a valid Business Case at all times, and it should be reviewed at each stage boundary. This principle provides the assurance that the project will be stopped if it ceases to be viable, directly addressing the board's request.

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Tailor to suit the project environment

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Manage by exception

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Learn from experience

Question 19

A project is developing a new customer relationship management system. The project board has approved the project brief and the project is now in the Initiating a Project process. The project manager is preparing the Project Initiation Documentation. Which of the following describes a characteristic of a project that distinguishes it from business as usual?

Accepted Answer

It is temporary and has a defined start and end. According to PRINCE2, a project is a temporary organisation created to deliver one or more business products based on an agreed business case. The temporary nature, with a defined start and end, is a fundamental characteristic that sets projects apart from business as usual, which is ongoing and repetitive.

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It is ongoing and repetitive

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It is managed by a single department

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It has no defined end date

Question 20

A project manager is in the Initiation Stage of a PRINCE2 project. The project board has requested an update on the progress of the PID development. Which TWO activities are part of the Initiating a Project process? (Choose two.)

Accepted Answer

Prepare the Quality Management Approach.. The Initiating a Project process includes activities such as preparing the Risk Management Approach and the Quality Management Approach, among others like preparing the Communication Management Approach and setting up project controls. These are part of developing the PID. Authorizing the project, taking corrective action, and capturing issues are activities from other processes.

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Take corrective action.

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Capture and analyze issues.

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Authorize the project.