PRINCE2F Mock Exam 71 — 25 Questions

Question 1

Which THREE of the following are types of issue in PRINCE2?

Accepted Answer

Request for Change. Options A, B, and D are correct. The three types of issue are: Request for Change (RFC), Off-specification, and Problem/Concern. 'Risk' is not an issue; it is a potential future event. 'Change' is a general term, not a specific type.

Answer

Risk

Answer

Change

Question 2

A project to upgrade the IT infrastructure of a medium-sized company is in the Initiating a Project process. The project manager has created the Business Case, which shows a net present value (NPV) of £150,000 and an internal rate of return (IRR) of 12%. The project board's executive is concerned that the project may not deliver the expected benefits because the market demand for the new infrastructure is uncertain. The project manager is now preparing the Project Plan. What should the project manager do next?

Accepted Answer

Refine the Business Case by including a risk assessment of the market uncertainty and then create the Project Plan based on the refined Business Case.. D is correct because the Business Case must be refined to reflect the market uncertainty before the Project Plan is created. In PRINCE2, the Business Case is a living document that drives decision-making, and the Project Plan is based on it. Including a risk assessment of the market uncertainty ensures the project board can make an informed decision about whether the project remains viable, given the NPV and IRR are based on assumptions that may no longer hold.

Answer

Ask the project board to approve the Project Plan subject to a review of the Business Case later.

Answer

Proceed with the Project Plan as the Business Case already shows a positive NPV.

Answer

Update the Business Case to reflect the uncertainty and seek approval from the project board before proceeding with the Project Plan.

Question 3

The project board decides to use majority voting for all decisions. What is a potential issue with this decision-making process?

Accepted Answer

Using majority vote may undermine the principle of unified direction. PRINCE2's principle of 'continued business justification' and the requirement for unified direction mandate that the project board make decisions by consensus, not by majority vote. The project board represents business, user, and supplier interests as a single cohesive unit; majority voting would risk dividing the board and undermining the principle of unified direction, as it could allow one interest to override others without full agreement.

Answer

Progress reports are too frequent, causing information overload

Answer

The Senior Supplier is represented by an individual rather than the organization

Answer

The roles are filled by three individuals, but there should be only two

Question 4

In the Risk practice, who is responsible for implementing a risk response?

Accepted Answer

Risk actionee. In PRINCE2, the risk actionee is the person responsible for implementing the risk response actions as defined in the risk response plan. The risk owner owns the risk and oversees the response, but the actual implementation is delegated to the risk actionee. This separation ensures clear accountability for execution versus ownership.

Answer

Project Manager

Answer

Project Board

Answer

Risk owner

Question 5

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because PRINCE2 requires the Business Case to be a living document that is reviewed and updated at each stage boundary. The Project Manager ensures that the Business Case remains viable by monitoring costs, benefits, and risks against the approved plan, and escalates any deviations to the Project Board. This responsibility is explicitly assigned to the Project Manager in the PRINCE2 manual for the Business Case management process.

Answer

Senior User

Answer

Executive

Answer

Project Support

Question 6

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

The Project Manager. The Project Manager is responsible for maintaining the Business Case throughout the project because they manage day-to-day activities, monitor progress against the Business Case, and update it when changes occur. PRINCE2 assigns this responsibility to the Project Manager to ensure the Business Case remains viable and reflects current project realities. The Project Manager prepares and updates the Business Case for approval by the Project Board, but the ongoing maintenance is their duty.

Answer

The Senior User

Answer

The Executive (SRO)

Answer

The Project Board

Question 7

Which THREE activities are part of the Initiating a Project process?

Accepted Answer

Prepare the Project Plan. Preparing the Project Plan is a key activity in the Initiating a Project process, where the detailed plan for the project is developed based on the Project Brief and the chosen strategy. This plan covers time, cost, quality, and scope, and is a core component of the Project Initiation Documentation (PID).

Answer

Authorize the initiation stage

Answer

Appoint the project board and project manager

Question 8

Which TWO statements about the PRINCE2 practice 'Organizing' are correct?

Accepted Answer

The project management team structure defines the roles and responsibilities within the project.. The PRINCE2 'Organizing' practice defines the project management team structure, which establishes clear roles and responsibilities for all team members. This structure ensures accountability and effective communication throughout the project lifecycle.

Answer

The project manager reports to the project board through the senior user.

Answer

The project board consists of four roles: executive, senior user, senior supplier, and project manager.

Answer

Project assurance is a role within project support.

Question 9

Refer to the exhibit.

PRINCE2 Configuration Item Record
Item ID: CI-103
Product: User Authentication Module
Version: 2.1
Status: Under Development
Baseline: 2.0
Last Review: 2024-01-15
Owner: Project Support Office

Issue: The team reports that the latest version (2.1) has a critical defect. The status is 'Under Development' but the baseline is still 2.0. What process should the project manager follow?

Accepted Answer

Log the defect as an issue and manage it through Controlling a Stage.. The defect in version 2.1 of the User Authentication Module is a new issue that must be formally logged and managed within the current stage. PRINCE2 requires that all issues (including defects) be captured in the Issue Register and handled through the Controlling a Stage process, which includes assessing the impact, deciding on corrective action, and updating the Configuration Item Record (CIR) accordingly. The baseline remains 2.0 because version 2.1 is still under development and has not been baselined, so the defect does not trigger a baseline change request.

Answer

Include the defect in the next Managing a Stage Boundary report.

Answer

Update the configuration item record and close the project.

Answer

Raise an exception report to the project board for a baseline change.

Question 10

The Project Board has given ad-hoc direction to the Project Manager. In which process does this occur?

Accepted Answer

Directing a Project. The 'Directing a Project' process covers the Project Board's decision-making responsibilities, including providing ad-hoc direction to the Project Manager. This process runs from project initiation to closure and is the only process where the Board gives unplanned guidance outside of stage boundaries.

Answer

Managing Product Delivery

Answer

Controlling a Stage

Answer

Starting Up a Project

Question 11

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Authorize the closure of the project. The Project Board is responsible for making key decisions and exercising overall control over the project. Authorizing closure (A) ensures the project has met its objectives and that the product has been accepted before formal closure. Authorizing an Exception Plan (B) is a board-level decision to approve a deviation from the plan when a tolerance is forecast to be exceeded. Authorizing initiation (C) gives the go-ahead for the project to proceed from the initiation stage into the detailed planning and delivery stages.

Answer

Manage day-to-day work of the team

Answer

Produce the Project Plan

Question 12

Which TWO statements about the PRINCE2 Quality practice are correct?

Accepted Answer

The quality register is used to record planned and completed quality activities.. The quality register is the PRINCE2 management product used to record all planned and completed quality activities, including quality inspections and test results. It provides a log of quality events throughout the project lifecycle, enabling traceability and auditability of quality efforts.

Answer

Quality control is the responsibility of the project board.

Answer

Quality assurance is performed by the project manager.

Answer

The project product description is a specialist product.

Question 13

During which process is the Benefits Management Approach first produced?

Accepted Answer

Initiating a Project. The Benefits Management Approach is first produced during the Initiating a Project process, as it forms part of the Project Initiation Documentation (PID). Options A, B, and D are incorrect: Managing a Stage Boundary reviews and may update the approach, Closing a Project evaluates benefits, and Starting Up a Project does not create it.

Answer

Managing a Stage Boundary

Answer

Closing a Project

Answer

Starting Up a Project

Question 14

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC seeks to change an approved baseline, while an Off-specification reports a failure to meet a specified requirement. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify an approved baseline (e.g., a product description, plan, or scope), while an Off-specification is a notification that a product has failed to meet a specified requirement or acceptance criterion. The RFC seeks to change the baseline itself, whereas the Off-specification reports a deviation from the agreed specification that must be resolved, often via a concession or corrective action.

Answer

An RFC is a request for a new feature, while an Off-specification is a report of a defect

Answer

An RFC is used for threats, while an Off-specification is used for opportunities

Answer

An RFC is raised by the Project Board, while an Off-specification is raised by the Project Manager

Question 15

A team member reports that a product does not meet its specification. How should the Project Manager record this?

Accepted Answer

As an Off-specification. In PRINCE2, an Off-specification is the correct record when a product fails to meet its agreed specification or quality criteria. The Project Manager logs this in the Issue Register as a type of issue, not a risk, change, or lesson, because the product already exists and does not conform to its defined requirements.

Answer

As a Risk

Answer

As a Request for Change

Answer

As a Lesson

Question 16

In the Organising practice, what is the principle behind separating assurance from management?

Accepted Answer

To provide independent oversight of the project's management and delivery. In PRINCE2, the principle of separating assurance from management ensures that those who are responsible for the project's day-to-day management (the Project Manager) are not the same individuals who verify that the project is being managed correctly and remains viable. Option D is correct because assurance provides an independent, objective check on the project's management and delivery, protecting the Project Board's interests without being involved in the execution. This separation prevents conflicts of interest and ensures that assurance activities (e.g., reviewing compliance with the Business Case, quality standards, and risks) are unbiased.

Answer

To ensure that the Senior User approves all changes

Answer

To allow the Project Board to monitor the project without direct involvement

Answer

To reduce the workload of the Project Manager

Question 17

Which role is accountable for the project's Business Case throughout the project?

Accepted Answer

Executive (SRO). The Executive (Senior Responsible Owner, SRO) is the role accountable for the Business Case throughout the project in PRINCE2. This accountability includes ensuring that the Business Case remains viable and aligned with corporate objectives, and that the project continues to justify its investment. The Executive owns the Business Case from initiation through to project closure, making the final decision on whether to proceed based on its continued viability.

Answer

Project Manager

Answer

Senior User

Answer

Project Assurance

Question 18

A project's Senior User requests a change to the product specification after the product baseline has been approved. What should the Project Manager do first?

Accepted Answer

Log the request in the Issue Register as a Request for Change and assess the impact. The Project Manager must first log the request formally in the Issue Register as a Request for Change to ensure it is captured and tracked. Then, an impact assessment is conducted. This is required by PRINCE2's Change Control approach before any decision to approve or reject.

Answer

Inform the Senior User that changes are not allowed after baseline approval

Answer

Reject the request because the baseline is already approved

Answer

Approve the request as it comes from the Senior User

Question 19

A project is in the Initiating a Project process. Which role is responsible for preparing the Project Initiation Documentation (PID)?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for preparing the Project Initiation Documentation (PID) during the Initiating a Project process. The PID is a key management product that defines the project's scope, objectives, and controls, and the Project Manager must compile it based on input from the project board and other stakeholders.

Answer

Team Manager

Answer

Senior Responsible Owner

Answer

Project Assurance

Question 20

Which principle of PRINCE2 is being applied when a project is divided into management stages?

Accepted Answer

Manage by stages. The principle 'Manage by stages' states that a project should be planned, monitored, and controlled on a stage-by-stage basis. 'Manage by exception' is about tolerances.

Answer

Manage by exception

Answer

Focus on products

Answer

Learn from experience