PRINCE2F Practice Exam 70 — 20 Questions

Question 1

Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?

Accepted Answer

Review the stage status and take corrective action. The Project Manager in Controlling a Stage authorises Work Packages, monitors progress, and reports to the Project Board via Highlight Reports. The Project Board authorises stage plans, and the Team Manager produces Checkpoint Reports.

Answer

Produce Checkpoint Reports

Answer

Authorise the next Stage Plan

Question 2

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive (SRO). The Executive (Senior Responsible Owner, SRO) is the single point of accountability for the Business Case in PRINCE2. They are responsible for ensuring that the project remains viable and that the Business Case is maintained and updated throughout the project lifecycle, including at stage boundaries and at the end of the project. The Project Manager may draft or update the document, but the Executive owns the justification and must approve any changes.

Answer

Project Manager

Answer

Senior User

Answer

Team Manager

Question 3

Which THREE of the following are components of the Business Case?

Accepted Answer

Major risks. 'Major risks' are a formal component of the PRINCE2 Business Case. The Business Case must document the key risks that could affect the project's viability, ensuring that decision-makers understand the uncertainties before committing resources.

Answer

Project approach

Answer

Benefits review plan

Question 4

Which document is produced by the Team Manager to report progress on a Work Package?

Accepted Answer

Checkpoint Report. The Checkpoint Report is produced by the Team Manager and sent to the Project Manager to report progress on a Work Package.

Answer

Exception Report

Answer

Highlight Report

Answer

End Stage Report

Question 5

Which role manages the day-to-day execution of a Work Package?

Accepted Answer

Team Manager. The Team Manager is the role responsible for the day-to-day management of a Work Package within a PRINCE2 project. They report to the Project Manager and ensure that the work is completed according to the agreed tolerances, quality criteria, and schedule. This is defined in the PRINCE2 manual under the 'Organizing' theme, where the Team Manager is specifically tasked with coordinating the team's work and reporting progress.

Answer

Project Support

Answer

Senior User

Answer

Project Manager

Question 6

Which TWO of the following are aspects of project performance that PRINCE2 considers?

Accepted Answer

Risk. PRINCE2 defines six aspects of project performance that must be managed: Costs, Time, Quality, Scope, Risk, and Benefits. Risk (Option B) and Time (Option C) are explicitly included in this set. These aspects are used to measure and control project success throughout the lifecycle.

Answer

Resources

Answer

Value

Answer

Customer satisfaction

Question 7

A Team Manager receives a Work Package from the Project Manager. To whom should the Team Manager report progress?

Accepted Answer

Project Manager. In PRINCE2, the Team Manager is responsible for delivering the Work Package and reports progress directly to the Project Manager, who is the single point of accountability for the project. The Project Manager uses this information to update the Project Plan and report to the Project Board. This ensures a clear line of control and avoids bypassing the management layer.

Answer

Project Board

Answer

Senior User

Answer

Project Assurance

Question 8

A project manager notices that the project's product descriptions are being created after the products have already been developed. Which PRINCE2 principle is being ignored?

Accepted Answer

Focus on products. The 'Focus on Products' principle requires that a project defines and agrees on product descriptions (including quality criteria) before development begins, ensuring that all stakeholders have a shared understanding of what will be delivered. Creating product descriptions after development violates this principle because it undermines the definition of scope, quality expectations, and acceptance criteria upfront, leading to potential rework and misalignment.

Answer

Learn from experience

Answer

Tailor to suit the project environment

Answer

Manage by stages

Question 9

Which TWO of the following statements about the Change Authority role are correct?

Accepted Answer

The Change Authority is an optional role. The Change Authority role is optional in PRINCE2. It is only established if the Project Board decides to delegate authority for making change decisions within defined limits, rather than handling all change requests themselves.

Answer

The Change Authority is mandatory in all projects

Answer

The Change Authority is always the Project Manager

Answer

The Change Authority must include the Senior User

Question 10

What is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The key output of the Initiating a Project process is the Project Initiation Documentation (PID). Option C is correct. Option A, Project Plan, is developed as part of the PID but is not the overall output. Option B, Project Brief, is an input from the Starting Up a Project process. Option D, Business Case, is a component of the PID, not the complete output.

Answer

Project Plan

Answer

Project Brief

Answer

Business Case

Question 11

Which TWO statements correctly describe the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An Off-specification is a failure to meet a requirement; an RFC is a suggestion to add or change a requirement.. An RFC is a proposal for a modification that is not currently required, while an Off-specification is something that is missing or deviating from the agreed specification. Option A is correct because an RFC suggests something new; option B is correct because an Off-specification indicates a required product is missing or incorrect. Option C is incorrect because changes may or may not affect the budget, and Off-specifications do not inherently decrease it. Option D is incorrect because both RFCs and Off-specifications are subject to formal change control and can be rejected.

Answer

An RFC always results in a change budget increase; an Off-specification always results in a decrease.

Answer

An RFC can be rejected by the Change Authority; an Off-specification must always be accepted.

Question 12

What is the purpose of the Highlight Report?

Accepted Answer

To report progress to the Project Board at regular intervals. The Highlight Report is produced by the Project Manager for the Project Board at regular intervals to summarize progress and issues.

Answer

To escalate exceptions

Answer

To request changes

Answer

To report progress to the Team Manager

Question 13

Which THREE of the following are outputs of the Starting Up a Project process?

Accepted Answer

Project Brief. The Starting Up a Project process produces the Project Brief, which provides a high-level overview of the project's justification, scope, and approach. It also produces the Initiation Stage Plan, which details the activities and resources needed for the initiation stage, and the Daily Log, which records informal issues and actions. These outputs are created before the project board authorizes initiation.

Answer

End Stage Report

Answer

Project Initiation Documentation (PID)

Question 14

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and approve the next stage plan. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and update the project plan and Business Case accordingly. Option A accurately describes this purpose. Option B describes the purpose of Managing Product Delivery, which handles the acceptance and delivery of work packages. Option C describes the purpose of Directing a Project, which provides overall direction and control. Option D describes the purpose of Closing a Project, which finalizes the project.

Answer

To accept Work Packages and deliver products

Answer

To provide overall direction and control to the project

Answer

To prepare the End Project Report and close the project

Question 15

Which process covers the day-to-day management of a stage by the Project Manager?

Accepted Answer

Controlling a Stage. The Controlling a Stage (CS) process covers the day-to-day management activities of the Project Manager within a stage.

Answer

Managing a Stage Boundary

Answer

Directing a Project

Answer

Managing Product Delivery

Question 16

In PRINCE2, what is the difference between a Request for Change (RFC) and an Off-Specification (Off-spec)?

Accepted Answer

An RFC is a request to modify a product, while an Off-spec is a product that does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to modify a product, its specification, or the project's baseline, while an Off-Specification (Off-spec) is a product that has been completed but does not meet its agreed specification. The key distinction is that an RFC seeks to change what is required, whereas an Off-spec identifies a deviation from what was required.

Answer

An RFC is raised by the Project Board; an Off-spec is raised by the Project Manager

Answer

There is no difference; they are interchangeable terms

Answer

An RFC is always approved by the Change Authority; an Off-spec is always rejected

Question 17

Which THREE elements are part of the PRINCE2 Quality practice?

Accepted Answer

Customer's quality expectations. The Customer's quality expectations are a key input to the PRINCE2 Quality practice, defining the criteria that the project's products must meet from the customer's perspective. These expectations are documented in the Project Product Description and used to derive acceptance criteria and quality control activities.

Answer

Project product description

Answer

Quality register

Question 18

Which TWO statements about the project board are correct? (Choose two.)

Accepted Answer

The project board provides unified direction to the project. The project board provides unified direction to the project, ensuring that the business, user, and supplier interests are represented and aligned. This is a core PRINCE2 principle: the board makes key decisions and approves stage plans, but does not get involved in day-to-day management.

Answer

The project board is responsible for managing the project team on a day-to-day basis

Answer

The project board is responsible for identifying and managing risks

Answer

The project board produces the project's products

Question 19

Which of the following is NOT a role in the PRINCE2 project management team?

Accepted Answer

Project Sponsor. The PRINCE2 project management team structure includes the Project Board (Executive, Senior User, Senior Supplier), Project Manager, Team Manager, and optionally the Change Authority. The Project Sponsor is not a defined role in PRINCE2; instead, the Executive role fulfills the sponsorship responsibilities. Therefore, option A is correct as the role that does NOT exist in the PRINCE2 framework.

Answer

Change Authority

Answer

Team Manager

Answer

Project Manager

Question 20

During project execution, a team member raises a concern that the project's objectives are not aligned with the organization's strategic goals. Which role is primarily responsible for ensuring alignment?

Accepted Answer

Executive. The Executive is ultimately accountable for the project's business justification and ensuring it remains aligned with the organization's strategic goals. In PRINCE2, the Executive owns the Business Case and must approve any changes that affect strategic alignment. The team member's concern about misalignment triggers the Executive's responsibility to review and, if necessary, revalidate the project's mandate.

Answer

Senior Supplier

Answer

Senior User

Answer

Project Manager