PRINCE2F Practice Exam 65 — 20 Questions

Question 1

A Project Board has approved the project initiation. The Project Manager is now assembling the team. The Senior User insists that a particular subject matter expert (SME) from their department be included, but the SME is already fully allocated to another project. The Project Manager needs to resolve this resource conflict. Which action should the Project Manager take FIRST?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Discuss the requirement with the Senior User and the other project manager to find a mutually agreeable solution.. The Project Manager should first engage with the Senior User and the other project manager to explore options. This respects the Senior User's role and the constraints of the organization. Escalation or unilateral action is premature without attempting resolution at the project level. Collaboration is key to managing resource conflicts in PRINCE2.

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Accept the Senior User's demand and adjust the project plan to accommodate the SME's availability.

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Replace the SME with another resource without consulting the Senior User.

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Escalate the issue to the Project Board as an exception.

Question 2

A project manager is working on a project to implement a new IT infrastructure. The project board has requested a report that provides a summary of the project's progress, including key issues and risks, to be distributed to a wide group of stakeholders. Which PRINCE2 management product is designed for this purpose?

Accepted Answer

Highlight Report. The Highlight Report is the PRINCE2 management product designed to provide a summary of project progress to the project board and other stakeholders at regular intervals. It includes information on status, issues, and risks, and can be distributed widely. This makes it the correct choice for the scenario described.

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End Stage Report

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Checkpoint Report

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Exception Report

Question 3

A project is being delivered using PRINCE2. The Project Board has delegated authority to a Change Authority for changes within a defined tolerance. A Request for Change (RFC) is submitted that would impact the project's Business Case and exceed the delegated tolerance. Who should make the decision on this RFC?

Accepted Answer

The Project Board, because the change exceeds the delegated tolerance and impacts the Business Case.. The Project Board is accountable for the project and sets tolerances. When a change exceeds the delegated tolerance or impacts the Business Case, the decision must be escalated to the Project Board. The Change Authority only handles changes within its delegated limits. The Project Manager manages the process but does not approve changes beyond tolerance.

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The Change Authority, because it has been delegated authority for all changes.

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The Project Manager, because they are responsible for day-to-day management of changes.

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The Senior User, because they represent the user community and the change affects them.

Question 4

A new Project Manager is reviewing the PRINCE2 principles. She wants to ensure that the project's organisation structure includes clear accountability for the three primary stakeholder interests: business, user, and supplier. Which principle is she applying?

Accepted Answer

Defined roles and responsibilities. The principle of defined roles and responsibilities requires that a PRINCE2 project has a clear organisational structure that includes the three primary stakeholder interests: business, user, and supplier. This ensures that the project is accountable to these interests and that decisions are made with their input. The scenario describes exactly this need, making defined roles and responsibilities the correct principle.

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Focus on products

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Continued business justification

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Manage by stages

Question 5

A project is developing a new e-commerce platform. The project manager is applying the PRINCE2 principle 'Learn from experience'. Which two of the following actions best demonstrate the application of this principle? (Choose two.)

Accepted Answer

Conducting a lessons log review at the end of each stage. The 'Learn from experience' principle requires that lessons are sought and applied throughout the project. Reviewing the lessons log at stage boundaries and seeking lessons from past projects during initiation are direct actions that embody this principle, ensuring continuous improvement and informed decision-making.

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Updating the Business Case at each stage boundary

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Appointing a project assurance role to monitor the project

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Ensuring the project has a defined start and end date

Question 6

A project is nearing the end of a stage. The project manager is preparing for the next stage and needs to ensure that the project remains aligned with the business objectives. Which PRINCE2 principle is being applied by reviewing the Business Case at the end of each stage?

Accepted Answer

Continued business justification. Reviewing the Business Case at the end of each stage is a direct application of the continued business justification principle. This principle requires that the project has a valid Business Case at the start and that it remains valid throughout, with reviews at stage boundaries to confirm alignment with business objectives. The other principles address product focus, stage control, and learning, not the ongoing justification of the project.

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Learn from experience

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Focus on products

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Manage by stages

Question 7

A Project Manager is leading a project to develop a new mobile application. The Project Board has defined tolerances for time and cost. During a stage, the Project Manager forecasts that the stage will exceed the time tolerance. According to PRINCE2, what should the Project Manager do?

Accepted Answer

Immediately escalate the forecast exception to the Project Board by producing an Exception Report.. Under PRINCE2's manage by exception principle, the Project Manager is delegated tolerances by the Project Board. If a forecast indicates a breach of those tolerances, the Project Manager must escalate by producing an Exception Report so the Project Board can decide on corrective action. Taking unilateral action or delaying escalation would violate the principle and could lead to loss of control.

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Wait until the end of the stage to include the variance in the End Stage Report.

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Adjust the stage plan to reflect the new forecast and continue without escalation.

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Take corrective action to bring the stage back within tolerance without informing the Project Board.

Question 8

A project board is reviewing the PRINCE2 principles with a newly appointed project manager. The board wants to emphasize that PRINCE2 is a flexible method that must be adapted to the project's context while still maintaining essential governance. Which TWO of the following statements correctly describe how PRINCE2 principles are applied? (Choose two.)

Accepted Answer

Tailoring can affect processes, themes, roles, and management products, but it cannot remove any of the seven principles.. PRINCE2 requires all seven principles to be applied on every project, but tailoring allows the method to be adapted to the project's environment. Processes, themes, roles, and management products can be tailored, but principles cannot be removed. The statements that all principles must be applied and that tailoring cannot remove principles correctly describe this relationship.

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A project can omit the 'manage by exception' principle if the project board prefers to be involved in all decisions.

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If a project is small, the project manager can decide to apply only the principles that are most relevant to that project.

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The 'learn from experience' principle only applies at the end of the project during the Closing a Project process.

Question 9

A Project Manager is leading a project with team members from three different countries, all working remotely. The Project Manager wants to ensure that the team remains cohesive and that everyone understands their responsibilities. Which PRINCE2 principle should guide the Project Manager's approach to team leadership?

Accepted Answer

Defined roles and responsibilities. The principle 'defined roles and responsibilities' is essential for ensuring that all team members understand their roles and how they contribute to the project. In a remote, multicultural setting, this clarity is vital for effective collaboration and cohesion. Other principles like manage by exception or focus on products are important but do not directly address the team's need for role clarity.

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Manage by exception

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Focus on products

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Tailor to suit the project environment

Question 10

A PRINCE2 project is in the Starting Up a Project process. The Project Manager is assembling the project management team. Which TWO of the following statements about the Project Board are correct? (Choose two.)

Accepted Answer

The Project Board is accountable for the success or failure of the project.. The Project Board is accountable for project success and approves the Project Initiation Documentation. It does not include the Project Manager, does not delegate all management, and is never optional. These responsibilities ensure proper governance and alignment with the Business Case.

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The Project Board is optional in small projects.

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The Project Board delegates all day-to-day management to the Project Manager.

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The Project Board must include the Project Manager as a member.

Question 11

A PRINCE2 project is being initiated to deliver a new data warehouse. The Executive has limited availability and wants to ensure that the project remains aligned with the business case. She asks the Project Manager to recommend who should be appointed to represent her interests on a day-to-day basis and provide independent assurance that the project is on track to deliver the benefits. Which role should the Project Manager recommend?

Accepted Answer

Project Assurance. The Executive is accountable for the business case but may delegate day-to-day monitoring to Project Assurance. This role independently checks that the project remains aligned with the business case and that the project is on track to deliver the intended benefits. Project Assurance provides the continuous oversight the Executive cannot provide due to limited availability, ensuring the project stays on course.

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Team Manager

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Project Support

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Senior User

Question 12

A programme manager is setting up a new PRINCE2 project to deliver a data migration. The project will be run by a supplier organisation that has its own project management method, but the customer has mandated PRINCE2. The programme manager asks what the 'tailoring' principle requires in this situation. Which statement best describes tailoring in PRINCE2?

Accepted Answer

Tailoring means adapting PRINCE2 to the project's environment, size, complexity, importance, capability and risk while retaining the principles.. Tailoring is a PRINCE2 principle that requires the method to be adapted to the project's specific context, while the seven principles remain constant. For a supplier-led data migration, this means aligning roles, processes, management products and terminology with the supplier's environment and the customer's mandate, rather than applying PRINCE2 rigidly or discarding it. The correct answer captures that balance.

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Tailoring only applies to the products produced by the project, not to the processes or roles used to manage it.

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Tailoring requires the project board to replace PRINCE2 processes with the supplier's own project lifecycle without any PRINCE2 elements.

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PRINCE2 must be applied exactly as documented, with no changes to roles, processes or management products.

Question 13

A Project Board is reviewing the project's progress and needs to ensure that the project remains viable. Which TWO of the following are responsibilities of the Project Board? (Choose two.)

Accepted Answer

Authorize the start of the next stage. The Project Board is accountable for the overall success of the project and makes key decisions such as approving the Project Initiation Documentation and authorizing the start of each stage. These responsibilities ensure that the project remains viable and aligned with the business case.

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Approve changes to the project's tolerances

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Produce the End Stage Report

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Manage the day-to-day execution of the project

Question 14

A project manager is working within an organisation that applies PRINCE2. The organisation also runs a portfolio of strategic initiatives and a programme of related projects. The project manager needs to understand how the project fits into these wider structures. Which statement correctly describes the relationship between a PRINCE2 project, a programme and a portfolio?

Accepted Answer

A project may be part of a programme, and a programme may be part of a portfolio, with the portfolio providing the organisation's overall investment direction. PRINCE2 projects frequently sit within a programme, and programmes and standalone projects sit within a portfolio. The portfolio provides strategic investment direction and prioritisation, the programme coordinates related projects to deliver beneficial change, and the project delivers its products within that context. Recognising this nesting helps the project manager align governance and reporting appropriately.

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A portfolio is a temporary structure that closes when its projects finish, while a programme is permanent and never closes

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A programme is a temporary organisation created to deliver one or more business products, and a portfolio is a group of related projects managed together

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Projects, programmes and portfolios are mutually exclusive and an initiative can only be classified as one of the three at any time

Question 15

A project manager is running a PRINCE2 project to implement a new customer relationship management system. The project board has asked for assurance that the project remains aligned with corporate strategy and that the investment is still justified. Which PRINCE2 theme directly addresses the ongoing viability of the project and the justification for the investment?

Accepted Answer

Business Case. The business case theme in PRINCE2 ensures that the project remains desirable, viable and achievable, and it is the mechanism through which the project board confirms ongoing alignment with corporate strategy and justifies continued investment. Other themes support this, but the business case is the owner of continued business justification. Therefore, the correct answer is the business case theme.

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Risk

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Progress

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Organization

Question 16

A project manager is working on a project to develop a new software system. The project is in the 'Managing a Stage Boundary' process. The project manager is preparing the End Stage Report and the next Stage Plan. Which role is responsible for approving the next Stage Plan?

Accepted Answer

Project Board. The Project Board is accountable for approving the next Stage Plan at a stage boundary. This ensures that the project continues to have a valid business justification and that resources are committed appropriately. The Project Manager prepares the plan, but the Project Board authorizes it.

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Project Assurance

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Project Manager

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Team Manager

Question 17

A project is being initiated to develop a new customer relationship management (CRM) system. The Project Manager is applying the PRINCE2 principle 'learn from experience'. Which two actions should she take to ensure this principle is applied effectively? (Choose two.)

Accepted Answer

Review the lessons log from previous projects to identify relevant lessons that could affect the CRM project.. The learn from experience principle requires that lessons are sought, recorded, and acted upon throughout the project. Reviewing lessons logs from previous projects ensures that relevant knowledge is considered from the start. Including a lesson learned in the End Stage Report captures current experience for future use. These two actions directly apply the principle, whereas updating the Business Case, delegating authority, and defining quality criteria relate to other principles.

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Ensure that the project's Business Case is updated at each stage boundary with actual progress and revised forecasts.

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Delegate authority to the Project Manager to manage the stage within agreed tolerances.

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Define the quality criteria for the CRM system's key products in the Product Descriptions.

Question 18

A PRINCE2 project is being set up to replace a legacy billing platform. The Project Board wants to ensure the project is aligned with the wider organisational environment and that the method is applied appropriately. Which TWO statements correctly describe how PRINCE2 addresses the project environment and the application of the method? (Choose two.)

Accepted Answer

A project can be part of a programme, and the programme may provide the strategic context and benefits against which the project's Business Case is justified. PRINCE2 is tailorable to the project's context, and projects may sit within programmes that supply strategic context and benefits for the Business Case. Rigid application is contrary to the tailoring principle, the Executive rather than the Senior Supplier chairs the board and owns the Business Case, and standalone projects are permitted, so only the tailoring and programme-context statements are correct.

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PRINCE2 requires that the method be applied rigidly and identically to every project regardless of context

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The Project Board must always be chaired by the Senior Supplier, who owns the Business Case and represents the supplier's interests

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PRINCE2 mandates that every project must be managed within a programme and cannot be managed as a standalone initiative

Question 19

A project is being set up with a large, geographically dispersed team spanning three time zones. The Project Manager is considering how to organise the team to maintain clear accountability and effective communication. Which PRINCE2 principle should guide the Project Manager's approach to organising the team?

Accepted Answer

Defined roles and responsibilities. Defined roles and responsibilities is the PRINCE2 principle that ensures every member of the project team understands their role, accountability, and reporting relationships. In a dispersed team, applying this principle means explicitly defining who does what, who reports to whom, and how communication will flow, which directly addresses the need for clear accountability and effective communication across time zones.

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Tailor to suit the project environment

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Manage by exception

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Focus on products

Question 20

A Project Manager is leading a project in which the Senior User is unable to attend Project Board meetings regularly. The Project Manager needs a decision on a change to a product's specification that affects the user community. Who should the Project Manager approach to ensure that user interests are represented in the decision?

Accepted Answer

The Senior User's delegated representative, if one has been appointed. The Senior User is accountable for representing the user community and specifying their needs. When the Senior User cannot attend, PRINCE2 permits delegation of their responsibilities to a representative. That representative can then make decisions or provide input on changes affecting users, ensuring that user interests are properly represented without requiring the Senior User's personal attendance.

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The Executive, because they are ultimately accountable for the project

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The Senior Supplier, because they represent the supplier's interests

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The Project Assurance role, because they monitor all aspects of the project