PRINCE2F Practice Exam 62 — 20 Questions

Question 1

Which type of report is produced by the Project Manager to provide the Project Board with a summary of progress at the end of each stage?

Accepted Answer

End Stage Report. The End Stage Report is the correct answer because PRINCE2 requires the Project Manager to produce this report at the end of each management stage to provide the Project Board with a summary of progress against the current stage plan, including performance, lessons learned, and a forecast for the next stage. This report is a key input for the Project Board's decision to authorize the next stage or take corrective action.

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Highlight Report

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Checkpoint Report

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Exception Report

Question 2

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a change to a baselined product, whereas an Off-specification reports a deviation from a specification. A Request for Change (RFC) is a proposal to change a baselined product, while an Off-specification (Off-spec) reports that a product does not meet its specification or that a product is missing. Option A is incorrect because Off-specifications are not a type of risk; they are a type of issue. Option C is incorrect because both can be rejected or accepted; the decision is not predetermined. Option D is incorrect because an Off-specification may include a suggested corrective action, just as an RFC may include a solution.

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An Off-specification is a type of risk, whereas a Request for Change is an issue

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A Request for Change can be rejected, whereas an Off-specification must be accepted

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A Request for Change includes a suggested solution, whereas an Off-specification does not

Question 3

Why does PRINCE2 separate the role of Project Manager from Project Assurance?

Accepted Answer

To allow the Project Manager to focus on day-to-day management while assurance is independent. PRINCE2 separates the role of Project Manager from Project Assurance to ensure that assurance activities are performed independently of day-to-day management. This allows the Project Manager to focus on delivering the project's products and managing the team, while Project Assurance provides an objective check that the project remains viable, compliant with standards, and aligned with business expectations. The independence prevents conflicts of interest and ensures that assurance is not compromised by the pressures of daily project work.

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To reduce the workload of the Project Manager

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To avoid the need for quality reviews

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To ensure that the Project Board has direct control over the team

Question 4

Which of the following best describes the purpose of the Highlight Report?

Accepted Answer

It is a report from the Project Manager to the Project Board on stage progress. The Highlight Report is a periodic report from the Project Manager to the Project Board, summarizing progress against the current stage plan.

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It is a report from the Team Manager to the Project Manager on work package progress

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It is a report used to escalate tolerance deviations

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It is a report from the Project Board to stakeholders on overall project status

Question 5

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a new requirement; an Off-specification identifies a failure to deliver a required product. A Request for Change (RFC) is a proposal to modify a product or add a new requirement, while an Off-specification (Off-spec) is a formal notification that a product does not meet its agreed specification. In PRINCE2, the RFC seeks to change the baseline, whereas the Off-spec identifies a deviation from the baseline that must be resolved.

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A Request for Change is always approved; an Off-specification is always rejected

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An Off-specification must be escalated to the Project Board; a Request for Change can be handled by the Change Authority

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They are the same thing with different names

Question 6

Which TWO processes involve the Project Board making key authorizations? (Select two)

Accepted Answer

Directing a Project. The Directing a Project process is where the Project Board authorizes the initiation of a project, authorizes stage plans, and authorizes the project closure. The Initiating a Project process includes the key authorization of the Project Initiation Documentation (PID) by the Project Board, which formally authorizes the project to proceed. Both processes involve the Project Board making critical go/no-go decisions that control the project's lifecycle.

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Controlling a Stage

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Starting Up a Project

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Managing Product Delivery

Question 7

What is the purpose of the Closing a Project process?

Accepted Answer

To provide a controlled close to the project. The Closing a Project process is designed to provide a controlled close to the project, ensuring that all planned work has been completed, the project's products have been accepted, and the project is formally shut down. It triggers the final stage of the project lifecycle, releasing resources and producing the End Project Report. This is distinct from ongoing management or authorization activities.

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To manage the day-to-day activities of a stage

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To plan the next stage

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To authorise the project

Question 8

Refer to the exhibit. Which principle is not being applied in the project?

Accepted Answer

Learn from experience. The principle 'Learn from experience' is not being applied because the project team is repeating the same mistakes from previous projects without reviewing lessons learned logs or incorporating feedback. PRINCE2 requires continuous learning throughout the project lifecycle, but the exhibit shows no evidence of lessons being documented or used to improve current practices.

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Manage by stages

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Tailor to suit the project environment

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Focus on products

Question 9

Which TWO statements about the Change Authority are true?

Accepted Answer

It has the authority to approve changes within a defined limit. The Change Authority is a role defined in PRINCE2 that is granted the authority to approve changes within a defined limit, such as a cost or time threshold. This limit is typically set by the Project Board in the Project Initiation Documentation, and the Change Authority can be an individual (e.g., a senior user) or a group (e.g., a change board). Option A is incorrect because the Change Authority is defined in the Change Control Approach, not the Configuration Management Approach. Option D is incorrect because the Change Authority is not always the Project Manager; it is a separate role with delegated authority. Option E is incorrect because maintaining Configuration Item Records is the responsibility of the Configuration Librarian, not the Change Authority.

Answer

It is defined in the Configuration Management Approach

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It is always the Project Manager

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It is responsible for maintaining the Configuration Item Records

Question 10

Which role is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (SRO/Executive). The Senior Responsible Owner (SRO/Executive) is accountable for the Business Case and ensuring it remains viable. The Project Manager maintains it day-to-day, but the SRO owns it. This is a key PRINCE2 principle.

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Senior User

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Project Assurance

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Project Manager

Question 11

Which TWO of the following are activities performed in the Managing a Stage Boundary process?

Accepted Answer

Update the Business Case. The Managing a Stage Boundary process is used to provide information to the Project Board on the performance of the current stage and to request approval to proceed to the next stage. Updating the Business Case (C) is a key activity to ensure the project remains viable, and planning the next stage (D) is essential for preparing the detailed Stage Plan for the upcoming work.

Answer

Authorise a Work Package

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Produce the Project Brief

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Deliver a product

Question 12

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Providing overall direction and control of the project. The Project Board provides direction, approves plans, and authorizes deviations. Detailed review of products is not a Board responsibility; that is done by quality review. The configuration management plan is part of the project's management approach and is approved by the Board but not 'maintained' by them.

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Maintaining the configuration management plan

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Reviewing the detailed quality of each product

Question 13

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC seeks to change a product's specification; an Off-specification occurs when a product does not meet its specification.. An RFC proposes a change or enhancement; an Off-specification is a product that fails to meet its specification. Both are issues but differ in cause.

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An RFC is raised by the Project Manager; an Off-specification is raised by the team.

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An RFC is related to cost; an Off-specification is related to time.

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There is no difference; they are the same.

Question 14

In PRINCE2, what is the recommended leadership style for a Project Manager when dealing with a team that has high competence and low commitment?

Accepted Answer

Supporting. In PRINCE2, the recommended leadership style for a Project Manager when the team has high competence but low commitment is Supporting (S3). This is because the team already possesses the necessary skills and knowledge (high competence) but lacks motivation or confidence (low commitment), so the PM should focus on encouraging, praising, and involving them in decision-making rather than providing technical direction or close supervision.

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Coaching

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Delegating

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Directing

Question 15

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and review the Business Case. The Managing a Stage Boundary process is designed to provide the Project Board with sufficient information to review the current stage's performance, approve the next stage plan, and reassess the continued viability of the project by reviewing the Business Case. This process ensures that the project remains aligned with its business justification before committing resources to the next stage.

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To close the project

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To initiate the project

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To control the day-to-day activities of a stage

Question 16

A project manager is reviewing a project that has been running for three months. The business case was approved with a cost tolerance of +/- 10%. The project has already spent 95% of the budget but has only completed 40% of the scope. The project board is meeting to decide the project's fate. The project manager should advise the board to:

Accepted Answer

Recommend closure of the project because the business case is no longer viable. The project has consumed 95% of the budget while delivering only 40% of the scope, making the original business case no longer viable. PRINCE2 requires continuous business justification; if the costs outweigh the benefits, the project should be closed. The project manager must advise the board to close the project as continuing would waste further resources.

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Request a budget increase and complete the project

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Continue as planned but monitor costs more tightly

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Proceed with an exception plan without board approval

Question 17

Which TWO activities are part of the Closing a Project process?

Accepted Answer

Evaluate the project and document lessons learned.. Evaluating the project and documenting lessons learned is a key activity in the Closing a Project process, as it captures knowledge for future projects. Option D is correct because preparing the End Project Report is also a mandatory activity in this process, providing a final assessment of project performance against the business case and plans.

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Create the project plan.

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Plan the next stage.

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Approve work packages.

Question 18

Which TWO statements about the Managing Product Delivery process are correct?

Accepted Answer

It is the process where the project manager assigns work packages to team managers.. The Managing Product Delivery process is where the Project Manager assigns work packages to Team Managers. This process focuses on the acceptance, execution, and delivery of work packages, ensuring that the team manager receives clear requirements and acceptance criteria. It bridges the gap between the Project Manager's planning and the team's execution.

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It is the process where the project board reviews the Business Case.

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It is the process where the project manager authorizes work packages.

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It is the process where the Stage Plan is created for the next stage.

Question 19

You are the project manager for a large-scale IT infrastructure project in a multinational corporation. The project has completed its initiation stage and is about to start the first delivery stage. The project board has approved the project plan and the business case. However, during the initiation stage, the team encountered significant issues with resource availability due to a company-wide reorganization. Several key team members have been reassigned to other projects, and the project's budget has been reduced by 15%. The project board has asked you to proceed with the first delivery stage as planned. As a PRINCE2 practitioner, what is the most appropriate course of action?

Accepted Answer

Inform the project board that the stage cannot proceed as planned and request a review of the project plan and business case.. A is correct because PRINCE2 requires that the project remains viable against its business case and plans before proceeding to the next stage. The significant resource reassignments and 15% budget reduction fundamentally alter the project's baseline, making the approved project plan and business case invalid. The project manager must escalate this to the project board for a formal review and re-approval, as proceeding without addressing these changes violates the 'continued business justification' principle.

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Update the risk register with the resource and budget issues and proceed with the stage as planned.

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Proceed with the first delivery stage using the existing approved plans, but closely monitor resource usage.

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Adjust the project plan and resource allocations to fit the new budget and proceed without further authorization.

Question 20

During the Initiating a Project process, the project manager is defining the project's approach to quality. Which practice provides the framework for quality planning and control?

Accepted Answer

Quality. The Quality practice in PRINCE2 provides the framework for quality planning and control. It defines how the project will ensure that its products meet customer expectations and are fit for purpose, including the methods for quality assurance and quality control activities. During the Initiating a Project process, the project manager uses this practice to establish the project's approach to quality, which is documented in the Quality Management Strategy.

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Risk

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Plans

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Change