PRINCE2F Practice Exam 59 — 20 Questions

Question 1

A project is in the 'Managing a Stage Boundary' process. The project manager is preparing the 'End Stage Report' and the 'Next Stage Plan'. The project board wants to ensure that the project remains aligned with the business case. Which principle is most directly supported by the project board's review of these documents?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Continued business justification. The 'Continued business justification' principle mandates that a project must have a valid business case at all times. At each stage boundary, the project board reviews the End Stage Report and Next Stage Plan to decide whether the project should proceed. This review ensures that the project remains aligned with the business objectives and that the benefits still outweigh the costs and risks.

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Focus on products

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Manage by exception

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Learn from experience

Question 2

A programme manager is reviewing a new project that will replace a legacy HR system. The project board has not yet been appointed, but the project manager has already started creating product descriptions and a detailed business case. According to PRINCE2, which principle is being violated?

Accepted Answer

Defined roles and responsibilities. PRINCE2 requires that roles and responsibilities are defined and agreed before work commences. The project board is a fundamental part of the project organisation, and its absence means accountability is missing. Starting product creation without a board violates the 'Defined roles and responsibilities' principle, which ensures clear ownership and decision-making authority.

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Manage by exception

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Learn from experience

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Focus on products

Question 3

A project manager is reviewing the PRINCE2 principles with the project board. The board wants to ensure that the project is aligned with the principles that require focusing on products and defining roles and responsibilities. Which TWO of the following statements correctly describe these principles? (Choose two.)

Accepted Answer

The defined roles and responsibilities principle requires that the project's organization structure is defined and agreed, with clear accountabilities for all involved.. The Focus on products principle requires that products are defined with their quality criteria before work begins, ensuring the project delivers what is needed. The Defined roles and responsibilities principle requires a clear organizational structure with agreed accountabilities for all involved. These two principles together ensure that the project is both output-oriented and properly governed, reducing the risk of delivering the wrong product or having unclear decision-making.

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The focus on products principle requires that the project's products are defined only after the project has started, not during initiation.

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The focus on products principle requires that the project manager personally creates all product descriptions.

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The defined roles and responsibilities principle requires that the project has a project board, a project manager, and team managers, but does not require the involvement of stakeholders.

Question 4

A programme manager is reviewing a new project that will replace a legacy HR system. During the first project board meeting, the executive asks the project manager to confirm how the project will ensure continued business justification. Which action best demonstrates that the project is applying the PRINCE2 principle 'Continued business justification'?

Accepted Answer

The project manager records the justification in the business case and reviews it at each stage boundary and at any time a significant change occurs.. Continued business justification means the project must have a valid business case that is reviewed and updated throughout the project, not just at the start. Reviewing the justification at stage boundaries and on significant changes keeps the project aligned with business objectives and enables the board to stop it if the justification disappears.

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The project manager ensures that all project documentation is stored in the corporate document management system and version-controlled.

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The project manager schedules weekly team meetings to monitor progress against the stage plan and reports any delays to the project board.

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The project manager produces a detailed project plan once, gains approval, and then only updates the plan if the board formally requests a change.

Question 5

A programme manager has been asked to set up a new project to develop a mobile banking application. The organization has a standard project management framework, but the programme manager wants to ensure the project follows PRINCE2 principles. Which action best demonstrates the 'continued business justification' principle?

Accepted Answer

Ensuring the project board reviews the business case at each stage boundary.. The correct answer is the action that ensures the business case is reviewed at stage boundaries. Continued business justification means the project must remain desirable, viable, and achievable throughout its life. Regular reviews by the project board at key points allow for informed decisions to continue, change, or stop the project. Other actions, while useful, do not directly fulfill this principle.

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Creating a detailed project plan that covers all stages from initiation to closure.

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Documenting all project risks in a risk register and updating it weekly.

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Assigning a dedicated project manager to oversee daily activities.

Question 6

A project manager is leading a PRINCE2 project to develop a new software application. The project board has defined tolerances for time, cost, and scope. During a stage, the project manager forecasts that the stage will exceed its time tolerance by two days. According to the PRINCE2 principle 'manage by exception', what should the project manager do?

Accepted Answer

Escalate the forecast breach to the project board and provide options for resolution.. The principle 'manage by exception' establishes that project board members set tolerances for the project manager, and the project manager only escalates if a tolerance is forecast to be exceeded. In this scenario, the stage time tolerance is forecast to be breached, so the project manager must escalate to the project board with options. This enables the board to make a decision and maintain control.

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Wait until the stage actually exceeds the tolerance before notifying the project board.

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Take corrective action to bring the stage back within tolerance without informing the project board.

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Adjust the stage plan to absorb the delay by reducing quality checks, then inform the project board at the next stage boundary.

Question 7

A project is being set up to deliver a new customer portal. The project manager is defining the roles and responsibilities. The executive wants to know who will be accountable for the overall success or failure of the project. According to PRINCE2, which role is ultimately accountable for the project's success?

Accepted Answer

The Executive, because they are ultimately accountable for the project and represent the business interests.. PRINCE2 assigns ultimate accountability for the project to the Executive, who represents the business interest on the project board. The Executive ensures the business case is valid and that the project delivers the expected benefits, while the Project Manager handles day-to-day delivery and other board members represent user and supplier interests.

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The Project Manager, because they manage the day-to-day delivery and report progress to the board.

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The Project Board as a collective, because decisions are made jointly by the Executive, Senior User, and Senior Supplier.

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The Senior User, because they represent the interests of the users who will benefit from the project outputs.

Question 8

A project board has approved the project initiation documentation for a new customer relationship management system. During the first delivery stage, the senior user requests a change to add a mobile app module. The project manager wants to apply the 'manage by exception' principle. What should the project manager do FIRST?

Accepted Answer

Assess the change against the stage and project tolerances, and if it exceeds them, escalate to the project board with an exception report.. Manage by exception means the project manager only escalates when a tolerance is forecast to be exceeded. The project manager should first assess the change against the delegated tolerances for scope, cost, and time. If the change cannot be accommodated within those limits, an exception report must be raised to the project board, which then decides how to proceed. This maintains board control while empowering the project manager to handle minor variations.

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Update the project plan to include the mobile app module and revise the business case without consulting the project board.

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Ask the senior user to withdraw the request because changes are not permitted after the project initiation documentation has been approved.

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Implement the change immediately to keep the senior user satisfied, then inform the project board at the next progress meeting.

Question 9

A project manager is explaining the seven PRINCE2 principles to a new team. She wants to emphasise that some principles ensure the project has a clear organisational structure and that decisions are made at the right level. Which TWO of the following principles directly address the definition of roles and the delegation of authority? (Choose two.)

Accepted Answer

Defined roles and responsibilities. The 'Defined roles and responsibilities' principle ensures a clear organisational structure with accountable roles, while 'Manage by exception' establishes tolerances and delegates authority to appropriate levels. Together, they provide the framework for decision-making at the right level and clear accountability, which the project manager is emphasising.

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Focus on products

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Learn from experience

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Tailor to suit the project environment

Question 10

A project manager is reviewing the PRINCE2 principles with the project team. The team is struggling to understand how the principles are applied in practice. Which TWO of the following statements correctly describe the application of PRINCE2 principles? (Choose two.)

Accepted Answer

The 'focus on products' principle requires that product descriptions are agreed before work begins on each product.. The principles of 'learn from experience' and 'focus on products' are correctly described. Learning from experience requires ongoing capture and use of lessons, while focusing on products ensures that product descriptions are agreed before work begins. The other statements misrepresent the principles by suggesting omission of principles, micromanagement, or over-centralization of roles.

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The 'manage by stages' principle means that the project board must approve every task before it is started.

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The 'tailor to suit the project environment' principle allows the project manager to omit certain PRINCE2 themes and processes if they are not relevant.

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The 'defined roles and responsibilities' principle means that the project manager must perform all management activities.

Question 11

A newly appointed project manager is preparing to lead a PRINCE2 project. She wants to ensure that the project has a defined organization structure with clear accountability for the business, user, and supplier interests. Which PRINCE2 principle should she apply to achieve this?

Accepted Answer

Defined roles and responsibilities. The defined roles and responsibilities principle ensures that a PRINCE2 project has a clear organizational structure, with the Project Board comprising business, user, and supplier representatives. This structure provides accountability and decision-making authority, directly addressing the need for clear representation of all three interests. Without this principle, the project would lack the necessary governance to ensure that stakeholder needs are met and that the project remains aligned with business objectives.

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Manage by exception

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Tailor to suit the project environment

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Focus on products

Question 12

During the 'Starting up a Project' process, the project manager is drafting the Business Case. Which TWO elements should be included in the Business Case? (Choose two.)

Accepted Answer

Estimated costs and timescales. The Business Case must include the reasons why the project is needed and the estimated costs and timescales. These elements provide the justification and a high-level view of the investment. Detailed schedules, team lists, and quality approaches are not part of the Business Case; they belong to other documents like the Project Plan or Quality Management Approach. The Business Case is a strategic document that supports the decision to proceed.

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Quality management approach

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Detailed project schedule

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List of project team members

Question 13

A project manager is leading a project to upgrade a hospital's patient records system. The project board has set tolerances for time, cost, and scope. During a stage, the project manager discovers that the actual costs are exceeding the stage tolerance. According to PRINCE2, which action should the project manager take first?

Accepted Answer

Escalate the issue to the project board by producing an exception report.. The correct action is to escalate by producing an exception report. The 'manage by exception' principle delegates authority to the project manager within defined tolerances. When a tolerance is forecast to be exceeded, the project manager must escalate to the project board, which then decides on corrective action. This ensures that the board retains control and that decisions are made at the appropriate level.

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Update the business case to reflect the increased costs and continue with the stage.

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Take corrective action to bring the stage back within tolerance without informing the project board.

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Request additional funding from the finance department to cover the overspend.

Question 14

A project manager is setting up a PRINCE2 project for a new marketing campaign. She is defining the roles and responsibilities for the project board and the project team. She ensures that the project board includes a senior user, a senior supplier, and an executive. Which PRINCE2 principle is she primarily applying?

Accepted Answer

Defined roles and responsibilities. The principle 'defined roles and responsibilities' mandates that a PRINCE2 project has a clear organizational structure with defined roles, including the project board (executive, senior user, senior supplier), project manager, team manager, and project assurance. By ensuring these roles are filled, the project manager is applying this principle to establish accountability and representation of stakeholder interests.

Answer

Manage by stages

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Tailor to suit the project environment

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Focus on products

Question 15

A project manager is leading a project to implement a new CRM system. The project board has agreed that the project will use a stage boundary approach, with each stage producing a set of products. During a stage, a team manager asks the project manager how they should decide whether a product is fit for purpose. Which PRINCE2 principle should guide this decision?

Accepted Answer

Focus on products, because it requires the project to define and agree on the products and their quality criteria.. The principle 'Focus on products' requires that the project defines its products and their quality criteria before work begins. This ensures that everyone understands what will be delivered and how it will be assessed, which directly answers how to decide whether a product is fit for purpose. Other principles support the project but do not provide the acceptance criteria.

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Tailor to suit the project environment, because the project should adapt its approach to the specific context.

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Manage by stages, because it requires the project to be planned and controlled stage by stage.

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Learn from experience, because previous projects may have lessons about product quality that can be applied.

Question 16

A PRINCE2 project is in the initiation stage. The project manager is considering how to apply the 'tailor to suit the project environment' principle. Which action best demonstrates this principle?

Accepted Answer

Adapting the PRINCE2 processes and themes to the project's size, complexity, and risk profile.. The Tailor to suit the project environment principle requires that PRINCE2 is adapted to the project's size, complexity, risk, and other relevant factors. Adapting processes and themes ensures that the method provides the right level of control without being overly burdensome. This is essential for effective project management, as a one-size-fits-all approach is rarely appropriate. The other actions either ignore tailoring or misunderstand it.

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Adding extra stages to the project to make it more complex.

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Ignoring the PRINCE2 principles because the project is small and informal.

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Using all PRINCE2 processes and themes exactly as described in the manual, without any changes.

Question 17

A project manager is setting up a new project and wants to ensure that the project has clearly defined roles and responsibilities. According to PRINCE2, which principle requires that the project has a defined organization structure with accountable roles?

Accepted Answer

Defined roles and responsibilities. The PRINCE2 principle 'defined roles and responsibilities' requires that the project has a clear organizational structure with defined roles, responsibilities, and relationships. It ensures that all parties know what is expected of them and that there is accountability for decisions. This principle is fundamental to establishing the project board and project manager roles, and it supports effective governance throughout the project lifecycle.

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Manage by stages

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Tailor to suit the project environment

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Learn from experience

Question 18

A project manager is leading a project to implement a new CRM system. The project board has defined roles and responsibilities, and the project manager is accountable for day-to-day management. Which PRINCE2 principle is being applied when the project manager ensures that the project has clearly defined roles and responsibilities for all stakeholders?

Accepted Answer

Defined roles and responsibilities. The correct answer is the principle of defined roles and responsibilities. PRINCE2 requires that every project has a clear organizational structure with defined roles, such as the project board, project manager, and team managers. This ensures that everyone knows what they are accountable for and who makes decisions. The other principles address different aspects of project management, such as decision-making boundaries, product focus, and adaptation.

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Manage by exception

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Tailor to suit the project environment

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Focus on products

Question 19

A project manager is managing a project in a rapidly changing regulatory environment. The project board has agreed that the project should be divided into stages to allow for regular reviews. During a stage boundary, the project manager presents an exception plan because the stage is forecast to exceed its tolerances. Which PRINCE2 principle is most directly demonstrated by this action?

Accepted Answer

Manage by exception, because the project manager is escalating a forecast breach of tolerances to the project board.. Manage by exception is demonstrated when the project manager escalates a forecast breach of tolerances to the project board and presents an exception plan. This principle ensures that the board only gets involved when tolerances are threatened, allowing the project manager to manage within agreed limits and make decisions at the appropriate level.

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Continued business justification, because the exception plan will reassess whether the project remains viable.

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Manage by stages, because the project is divided into stages with decision points at stage boundaries.

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Tailor to suit the project environment, because the project is adapting to a changing regulatory environment.

Question 20

A PRINCE2 project is being tailored for a small, low-risk internal project. The Project Manager is deciding which elements of PRINCE2 to adapt. According to the PRINCE2 principles, which TWO of the following are mandatory and cannot be tailored away? (Choose two.)

Accepted Answer

Ensure continued business justification. The seven PRINCE2 principles are mandatory and must be applied in every project. Continued business justification and defined roles and responsibilities are two of these principles. Tailoring may adapt how they are implemented, but they cannot be omitted. The other options are techniques or management products that can be tailored.

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Produce a full Project Initiation Documentation

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Use a detailed business case template

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Hold a full Project Board meeting at every stage