PRINCE2F Practice Test 11 — 15 Questions

Question 1

Which process is responsible for appointing the Executive and the Project Manager?

Accepted Answer

Starting Up a Project. The Starting Up a Project process is responsible for appointing the Executive and the Project Manager because it occurs before the project is formally initiated. During this process, the project mandate is reviewed, and key roles are assigned to ensure the project has the necessary leadership to proceed to the initiation stage. This is defined in PRINCE2 as the point where the project board is established and the Project Manager is selected.

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Controlling a Stage

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Directing a Project

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Initiating a Project

Question 2

Which THREE of the following are activities performed during the Directing a Project process?

Accepted Answer

Authorise a Stage Plan or Exception Plan. Directing a Project includes authorising initiation, authorising the project, authorising stage/exception plans, giving ad-hoc direction, and authorising closure. Authorising a Work Package is done by the Project Manager in Controlling a Stage. Highlight Reports are produced by the Project Manager in Controlling a Stage.

Answer

Authorise a Work Package

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Produce the Highlight Report

Question 3

A project is in the delivery stage. The team manager has accepted a work package. Which process governs the team manager's work in delivering the products?

Accepted Answer

Managing Product Delivery. Managing Product Delivery (D) is the correct process because it governs the acceptance, execution, and delivery of work packages by the team manager. In the delivery stage, the team manager receives a work package from the project manager (via Controlling a Stage) and is responsible for producing the products, reporting progress, and delivering completed work back to the project manager. This process directly controls the team manager's activities in building the products.

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Initiating a Project

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Directing a Project

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Controlling a Stage

Question 4

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive. The Executive is the single person accountable for the Business Case and must ensure it remains viable throughout the project. PRINCE2 explicitly assigns ownership of the Business Case to the Executive, who approves any changes to it and decides whether the project should continue based on its ongoing justification.

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Project Assurance

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Project Manager

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Senior User

Question 5

During the Initiating a Project process, which document is produced that defines how the project will be executed, monitored, and controlled?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document produced during the Initiating a Project process. It consolidates the project's scope, objectives, approach, and controls, serving as the baseline against which project execution, monitoring, and control are measured throughout the PRINCE2 project lifecycle.

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Benefits Management Approach

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Stage Plan

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Project Brief

Question 6

Which TWO of the following are outputs of the Starting Up a Project process?

Accepted Answer

Initiation Stage Plan. The Starting Up a Project process is the first process in PRINCE2, occurring before the project is formally initiated. Its purpose is to ensure that the project has a viable and worthwhile business justification, and that the necessary authorities exist to proceed. The Initiation Stage Plan is a key output because it plans the work required for the Initiation Stage, which is the next step after Starting Up a Project. The Project Brief is also a core output, as it provides a high-level overview of the project's scope, objectives, and approach, which is used to justify proceeding to initiation.

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Benefits Management Approach

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End Project Report

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Project Initiation Documentation

Question 7

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process because it consolidates all the planning information needed to justify the project, define its scope, and establish the baseline for decision-making. It includes the Business Case, Project Plan, Risk Register, and other components that together form the foundation for project governance. Without the PID, there is no formal authorization to proceed with the project's delivery stages.

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Daily Log

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End Stage Report

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Project Brief

Question 8

Which TWO of the following are responsibilities of the Project Board?

Accepted Answer

Approving the Stage Plan for the next stage. The Project Board is responsible for approving Stage Plans for the next stage (Option A) and authorizing deviations from stage tolerances (Option E). Option B (Preparing the Highlight Report) is the Project Manager's responsibility. Option C (Maintaining the Business Case) is primarily the Senior User's role, with the Project Manager supporting. Option D (Managing the delivery of Work Packages) is the Team Manager's responsibility. Thus, only A and E are correct.

Answer

Preparing the Highlight Report

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Maintaining the Business Case

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Managing the delivery of Work Packages

Question 9

In PRINCE2, who is accountable for the project's success and the realization of benefits?

Accepted Answer

Senior Responsible Owner (SRO). In PRINCE2, the Senior Responsible Owner (SRO) is the single point of accountability for the project's success and the realization of benefits. This role is defined in the PRINCE2 framework as the individual who owns the business case and ensures the project delivers the expected outcomes that justify the investment.

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Project Manager

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Senior User

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Senior Supplier

Question 10

A project is using PRINCE2. The Senior User identifies a new requirement that was not in the original scope. What should the Project Manager do first?

Accepted Answer

Log it as an issue and assess the impact on the project. The Project Manager should log the new requirement as an issue (which includes change requests) and then assess its impact on the project objectives, scope, and tolerances. Only after this assessment can a decision be made on how to proceed. Option C is correct because it follows the PRINCE2 principle of managing by stages and the recommended issue handling procedure. Option A is incorrect because immediately updating the Project Plan without impact assessment violates controlled management. Option B is premature because the change authority is not involved until the issue is assessed and escalated if necessary. Option D is incorrect because rejecting out-of-hand ignores the requirement without due process.

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Immediately update the Project Plan to include the new requirement

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Ask the Senior User to raise a change request with the Change Authority

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Reject the requirement because it is out of scope

Question 11

During the Initiating a Project process, which document is created that defines how the project will be controlled and governed?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document created during the Initiating a Project process that defines how the project will be controlled and governed. It consolidates key information such as the project's scope, objectives, roles, responsibilities, and the management controls (e.g., tolerances, reporting, and escalation procedures) that will be used throughout the project. This ensures all stakeholders have a shared understanding of the governance framework before execution begins.

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Project Brief

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Project Plan

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Business Case

Question 12

In a PRINCE2 project, the Project Manager submits an Exception Report. What is the most likely trigger for this report?

Accepted Answer

The project is forecast to exceed the stage cost tolerance. In PRINCE2, an Exception Report is triggered when a forecast indicates that a stage will exceed its agreed tolerance (e.g., cost or time). Option C is correct because exceeding stage cost tolerance is a formal deviation that requires escalation to the Project Board via an Exception Report, as the Project Manager cannot authorize changes beyond tolerance.

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The Project Manager needs to request additional resources within the current stage tolerance

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A team member reports a minor delay that can be accommodated within tolerance

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The Senior User requests a change that does not affect the Business Case

Question 13

What is the difference between a Risk Owner and a Risk Actionee?

Accepted Answer

Risk Owner is accountable for the risk; Risk Actionee performs the response actions. The Risk Owner is accountable for the overall management of the risk, including ensuring that appropriate responses are implemented. The Risk Actionee is assigned to carry out specific response actions to address the risk. Options B, C, and D are incorrect because they misstate the roles or claim they are interchangeable.

Answer

Risk Owner identifies the risk; Risk Actionee records it

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There is no difference; they are interchangeable terms

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Risk Owner is on the Project Board; Risk Actionee is on the team

Question 14

Which TWO of the following are types of issues in PRINCE2?

Accepted Answer

Request for Change. The three official issue types in PRINCE2 are: Request for Change, Off-specification, and Problem/Concern. Options C and E are correct. Option A (Risk) is not an issue type; it is a separate concept. Option B (Defect) is not an official issue type. Option D (Change Request) is a synonym but the official term is 'Request for Change'.

Answer

Risk

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Defect

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Change Request

Question 15

Who is responsible for the day-to-day management of project risks?

Accepted Answer

Project Manager. The Project Manager is responsible for the day-to-day management of risks, including maintaining the Risk Register and coordinating risk responses. Option A is wrong because the Executive owns the Business Case, not risk management. Option B is wrong because the Risk Actionee implements a specific risk response, not overall management. Option D is wrong because the Risk Owner is assigned for a specific risk and is accountable for its management, but the Project Manager handles day-to-day activities.

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Executive

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Risk Actionee

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Risk Owner