PRINCE2F Practice Test 10 — 10 Questions

Question 1

Who chairs the Project Board?

Accepted Answer

Executive. The Executive is the chair of the Project Board in PRINCE2 because they have ultimate accountability for the project's business justification and overall success. The Executive owns the business case and is the key decision-maker, presiding over board meetings to ensure the project remains viable and aligned with organizational objectives.

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Project Manager

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Senior Supplier

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Senior User

Question 2

Which THREE of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Project Description. The PID includes the Business Case, Project Plan, Project Description, roles and responsibilities, etc. The Risk Register is a separate document, and the Checkpoint Report is a management product.

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Checkpoint Report

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Risk Register

Question 3

Which TWO of the following are responsibilities of the Project Manager in PRINCE2?

Accepted Answer

Manage day-to-day project activities within tolerances. The Project Manager is responsible for managing the day-to-day activities of the project within the tolerances set by the Project Board. This includes monitoring progress, resolving issues, and escalating deviations that exceed tolerances. PRINCE2 defines this as a core duty to ensure the project remains on track without requiring constant Board intervention.

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Approve the Project Plan

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Provide independent assurance to the Project Board

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Chair the Project Board meetings

Question 4

You are the project manager for a construction project. The project is in the Initiating a Project process. The project board has approved the project brief, and you are now developing the project initiation documentation (PID). During this process, you identify that the project's business case is no longer viable due to a change in market conditions. What is the most appropriate action?

Accepted Answer

Advise the project board that the business case is no longer viable and recommend project closure.. In PRINCE2, the project board is responsible for making decisions about project viability, including closure. During the Initiating a Project process, if the business case becomes unviable, the project manager must escalate this to the project board, who then decides whether to close the project. Option C correctly reflects this by advising the board and recommending closure, aligning with the 'continued business justification' principle.

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Continue developing the PID as planned and submit it to the project board.

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Make the decision to close the project yourself and inform the team.

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Request additional time to find alternative justifications for the project.

Question 5

What is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the management of the risk, while the risk actionee performs specific actions. In PRINCE2, the risk owner is accountable for the overall management of a risk, including monitoring and ensuring that appropriate responses are implemented. The risk actionee, on the other hand, is responsible for performing specific actions or tasks assigned as part of the risk response plan. Option C correctly captures this distinction between accountability and execution.

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There is no difference; the terms are interchangeable

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The risk owner is responsible for identifying the risk, while the risk actionee implements the response

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The risk owner is always a member of the Project Board, while the risk actionee is a team member

Question 6

Which TWO of the following are threat responses in PRINCE2?

Accepted Answer

Avoid. In PRINCE2, threat responses (for negative risks) are: Avoid (eliminate the threat by altering the plan), Reduce (lower the probability or impact), Fallback, Transfer, and Accept. From the options, 'Avoid' (A) and 'Reduce' (C) are threat responses. 'Exploit' (B) is an opportunity response. 'Reject' (E) is not a PRINCE2 term. 'Share' (D) is an opportunity response where the opportunity is shared with a third party to increase its chances; for threats, the equivalent is 'Transfer'. Therefore, Share is not a threat response.

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Exploit

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Share

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Reject

Question 7

Which of the following is a key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process. It provides a comprehensive baseline that defines the project's scope, objectives, risks, and controls. Option A (Project Brief) is an input to the process, not an output. Option B (Stage Plan) is created during the Managing a Stage Boundary process. Option D (Benefits Management Approach) is developed during the Initiating a Project process but is part of the PID, not a separate key output. The PID itself is the primary output that brings together all the management products required to initiate the project.

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Project Brief

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Stage Plan

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Benefits Management Approach

Question 8

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing the foundation for the project.

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Project Brief

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Business Case

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Project Plan

Question 9

Which process includes the activity 'Review the project's progress against the stage plan'?

Accepted Answer

Controlling a Stage. Reviewing progress against the stage plan is a key activity within Controlling a Stage, where the PM monitors and controls work.

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Directing a Project

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Managing a Stage Boundary

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Managing Product Delivery

Question 10

A project manager is closing a project using the Closing a Project process. The project has delivered all products, but the business case has not been fully realized because the expected benefits will take longer to materialize. What should the project manager do with the Benefits Management Approach?

Accepted Answer

Update the Benefits Management Approach with actual results and recommend a follow-on action plan. In PRINCE2, the Benefits Management Approach is a living document that must be updated with actual results during the Closing a Project process, even if benefits are not yet fully realized. Since the business case has not been fully realized, the project manager should record the actual benefits achieved and recommend a follow-on action plan for the remaining benefits to be managed post-project. This ensures that the expected benefits are not lost and that the organization can continue to pursue them.

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Discard the Benefits Management Approach as it is no longer needed

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Pass the Benefits Management Approach to the project board for ongoing management

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Confirm that all benefits have been realized and close the project